The Pre‑Check Writing Report shows you exactly what is going to be paid to each vendor and how much cash and discounts are going to be taken for each of the invoices to be paid. It also shows you the exact amount of cash required for the check run. You should print this report when you think you are done with the payment selection process and are ready to print checks. If any of the selections shown on this report are incorrect, they should be corrected and then this report should be run again. When everything looks right, print checks. It is essential to correct selection errors before checks are printed.
Select Pre-Check Writing Report from the pull down A/P Reports window. The following screen will then be displayed:
The following options are available:
- Enter the data requested on the screen
To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen.
Entry Field Descriptions
Type and Description
Show Deferred Items on
Y or N.
If Y, the invoices which have been deferred will appear on the report.
The report totals will not be affected by these invoices, since the main purpose of the report is to show you check totals and total cash required.
The default is N.
Exclude Vendors With Zero Or Negative Balance ?
Y or N.
If Y, vendors with zero or negative balances are automatically excluded from this report.
If N, all vendors, regardless of their balance, are considered in the report.
This field defaults to N.