NSCTLMN2 Accounts Receivable Global Setup 3

A/R Sales Tax Audit Trail

 Application Overview

 The purpose of this feature is to give a detailed tracking for sales tax so that complete auditing information can be available (especially for state auditing). This feature enables users to create Sales Tax Liability Reports for each tax code based on invoices or cash receipts. It also gives users the choice for printing a report for fully paid invoices only. If the user is tired of paying sales tax for which the invoice has not been paid off or paid in full, or if the user would like to be able to track down the exact sales tax amount based on fully-paid invoices, this feature will serve as a remarkable vehicle for business. 

Run Instructions

 Go to:  Elliott Main Menu à Util Setup à Global Setup à Acct à A/R Sales Tax Audit Trail

Enabling Sales Tax Audit Trail


1.  Use Sales Tax Audit Trail?

This is a yes-or-no question for updating the Sales Tax Liability file (refer to Figure 2D.1). If the user answers “Y” to this question, the system will create the sales tax information record in the Sales Tax File during Posting Invoices to A/R.

2.  Sales Tax Liability Report Based On

The Sales Tax Liability may be initially set up to run based on “I” - Invoice or “C” - Cash Receipt.  If you answer “I”, the sales tax will be based on all invoices regardless of any payments made by the customer against the invoice(s).  If you answer “C”, the sales tax will be based on the actual receipt of payment from customer against the invoice(s).   Note:  Once your choice of method has been selected, it cannot be changed.  Doing so may cause unpredictable results!

3.  Print Grand Total For All Amounts?

If you want the Sales Tax Liability Report to print a grand total of all taxed amounts, answer “Y” to this question.  If you don’t, answer “N” to this question.

4.  Page Break Between Tax Code?

If you answer “Y” to this question, the system will perform page breaks when printing the Sales Tax Liability Report.

5.  Use Extended 9 Digits Tax Code For Sales Tax Liability Report?

This is an optional field.  Some companies need the ability to use a 9 digit tax code.  If you answer “Y” to this question, you will be able to see a 9 digit tax code on the report.

How Does This Feature Work?

Eventually, there is a work file associated with the Sales Tax Audit Trail feature. This work file will get updated during four processes, which are 1) Post Sales & Cr/Dr Memo Transaction, 2) Post Invoice to A/R if COP module is used, 3) Re-apply Cr/Dr Memo, and 4) Post Cash Receipts. We will discuss what happens to this work file during these four processes in the following paragraphs.

 1 and 2. Post Sales & Cr/Dr Memo Transaction and Post COP Invoice to A/R

Upon the posting of invoices, STANDARD ELLIOTT will create Sales Tax Liability records. Each record consists of 18 fields, which can be found in the attached sample report. All the fields except Cash Receipt Date (Csh-Date), Receipt-Amt, Adjust-Amt, and Adj-Tax-Amt will be written with the data from the invoice. At this stage, multiple records may be created for one invoice due to the possible multi-tax codes.

If a credit memo was entered in COP Order Entry, STANDARD ELLIOTT will write the information to the Sales Tax Liability file in the field of Adjust-Amount and Adj-Tax-Amt upon posting.

If the Apply-to field is blank or Apply-to is not found, the Sales Tax Liability records will not be updated.

3 and 4. Re-apply Cr/Dr Memo and Post Cash Receipts

Upon the posting of Cash Receipts Processing, STANDARD ELLIOTT will update the fields of Csh-Date and Receipt-Amt based on the cash receipts information. If the Re-apply function was executed, STANDARD ELLIOTT will write the total of New Amount-1 and New Amount-2 to the Adjust-Amount field.

If the Apply-to field is blank or Apply-to is not found, the Sales Tax Liability records will not be updated.

Sales Tax Liability Reports

In order to get a glance of how much sales tax the user needs to pay to each state, county, and city, two reports are available to the user. One is Sales Tax Liability By Invoice, and the other is Sales Tax Liability By Cash Receipts. They both can be accessed by going through A/R à Reports à Ar Enh Report à Sales Tax Liability Report. Figure 2D.2 and Figure 2D.3 display the print screens of each kind.

The report by invoice is asking the user to enter starting and ending Invoice Dates versus Cash Receipts Dates in the report by cash receipts.  The report by cash receipt has an additional field - 8. “Print Full-Receipt Invoice Only?”.  Figure 2D.3 displays the Sales Tax Liability Report by Cash Receipts.  The “Receipt-Amt” and “Adj-Tax-Amt” columns will only display if the report is by Cash Receipts.  As you can see, the report by Invoice does not contain these two columns (Figure 2D.4).


 Figure 2D.2. Sales Tax Liability Report by Invoice.




Figure 2D.3 Sales Tax Liability Report by Cash Receipts.

Figure 2D.4 shows a sample of a Sales Tax Liability Report.

Accounts Receivable

  1. ARMENU Accounts Receivable Package Overview
  2. Feature - Elliott AR ACH Processing
  3. How to Automatically Credit Check Order at Time of Pick Ticket
  4. Fine-Tuning Customer File Maintenance Security
  5. I Receive "No Open Item on File" Message When I Try to Reapply Open Credit or Payment in AR
  6. Can I Reapply a Payment to a Different Customer in AR?
  7. AR Aging Report - What's the Difference Between Py and Px Payment Type ?
  8. Avg Days Pay YTD in Customer File Calculation Issue
  9. Opn Ord Pick/Inv Amt Calculation Issue
  10. Auto Assigned Sales Tax Code by State and County
  11. How to Handle Sales Tax for Single Item with Caps Amount
  12. How to Subscribe a Customer Event by Salesman?
  13. Arizona Cities Not in Elliott for Sales Tax Code Auto Assign
  14. AR0111 Accounts Receivable Carrier File Maintenance
  15. AR0112 Accounts Receivable Carrier Mode Maintenance
  16. AR0113 Accounts Receivable Freight Rate File Maintenance
  17. AR0114 Accounts Receivable Freight Zone File Maintenance
  18. AR0120 Accounts Receivable State Table File Maintenance
  19. ARACTINQ Accounts Receivable Customer Account Inquiry
  20. ARACTMNT Accounts Receivable Account File Maintenance
  21. ARACTSUM Accounts Receivable Customer Account Summary Inquiry
  22. ARADJAUD Accounts Receivable Adjustment Auditing Inquiry
  23. ARADJSCN Accounts Receivable Adjustment Auditing Report
  24. ARAGEBAL Accounts Receivable Age Customer Accounts
  25. ARAGEMNU Accounts Receivable Aging Reports
  26. ARAPLYCR Accounts Receivable Re-Apply CR/DR Memos
  27. ARCALFCH Accounts Receivable Finance Charges Processing
  28. ARCNTMNT Accounts Receivable County Tax Code File Maintenance
  29. ARCRCMNT Accounts Receivable Credit Card Transacting Handling
  30. ARCRDSCN Accounts Receivable Credit Card Log Report
  31. ARCSHENT Accounts Receivable Cash Receipts Processing
  32. ARCSHSCN Accounts Receivable Cash Projection Report
  33. ARCTLMNT Accounts Receivable A/R Setup
  34. ARDBEXPS Accounts Receivable Export D&B Customer File
  35. ARDISSCN Accounts Receivable A/R Distribution to G/L Report
  36. ARECIMNT Accounts Receivable Customers and Contacts Import Utility
  37. ARHSTMNU Accounts Receivable A/R History Report
  38. ARINVSCN Accounts Receivable Print Service Invoices
  39. ARJBASCN Accounts Receivable Job Analysis Report
  40. ARJOBMNT Accounts Receivable Job Code File Maintenance
  41. I Can Only Enter A/R Cash Receipt for Cash or Check
  42. ARCUSMNT Accounts Receivable Customer File Maintenance
  43. ARLTRMNT Accounts Receivable Customer Mail Merge
  44. Feature - Prompt ACH Deposit Effective Date to Avoid Non-Business Day
  45. AROLOAD Accounts Receivable A/R Open Item File Maintenance
  46. ARPRDEND Accounts Receivable Clear A/R Accumulators
  47. ARPRGSCN Accounts Receivable Purge Closed Open Items
  48. ARRECENT Accounts Receivable Recurring Sales Processing
  49. ARSAMENU Accounts Receivable Sales Analysis Report
  50. ARSETBAL Accounts Receivable Set Customer Account Balances
  51. ARSHPMNT Accounts Receivable Ship Via Code File Maintenance
  52. ARSLMMNT Accounts Receivable Salesman File Maintenance
  53. ARSLSENT Accounts Receivable Sales and CR/DR Memo Processing
  54. ARSRCMNT Accounts Receivable Payment Source File
  55. ARSRVENT Accounts Receivable Service Invoice Processing
  56. ARSRVMNT Accounts Receivable Service File Maintenance
  57. ARSTMSCN Accounts Receivable Print Statements
  58. ARTAXMNT Accounts Receivable Tax Code File Maintenance
  59. ARTRMMNT Accounts Receivable Terms Code File Maintenance
  60. ARTYPMNT Accounts Receivable Customer Type File Maintenance
  61. ARSTLSCN Accounts Receivable Sales Tax Liability Report
  62. Incorrect Opn Ord Pick/Inv Amount in Customer File
  63. Feature - Customer Account Inquiry Reference Search
  64. Feature - Tax Freight Setup User Messages in COP Setup and Tax Code Maintenance
  65. ARFRMMNT Accounts Receivable Invoice Form Setup
  66. Feature - Customer Highest Balance YTD, Last Year, and Year Before Last Year
  67. Feature - Ship Via Group Support
  68. Feature - Scheduling ACH Payments
  69. How to Print A/R Aging Report by Salesman
  70. Feature - A/R Expanded Aging Report - Add "Show Open Items Only" Option
  71. Refund customer open credit / overpaid
  72. Feature - Add Acct Name to ACH Account Detail Screen
  73. Feature - ACH Add and Change Event
  74. Feature - Import A/R Cash Receipt Detail -- Add Ability to Process Multiple Customers for One Check
  75. Feature - A/R Commissions Due Reports - Additional Fields and CSV Support
  76. Feature - Age Customer Accounts When Cash Receipts Are Posted
  77. Feature - Validate Collector Against Salesman File
  78. NSCTLMN2 Accounts Receivable Global Setup 1
  79. NSCTLMN2 Accounts Receivable Global Setup 2
  80. NSCTLMN2 Accounts Receivable Global Setup 3
  81. NSCTLMN2 Accounts Payable Global Setup 1
  82. NSCTLMN2 Accounts Payable Global Setup 2
  83. NSCTLMN2 Accounts Payable Global Setup 3
  84. NSCTLMN2 Accounts Payable Global Setup 4
  85. NSCTLMN2 Accounts Payable Global Setup 5
  86. NSCTLMN2 Accounts Payable Global Setup 6
  87. NSCTLMN2 Accounting Global Setup: Index
  88. Accounts Receivable Cash Receipts Reports That Show Check Deposits for a Period of Time
  89. What Does the Asterisk Mean in A/R Account Inquiry?
  90. Refund Customer for Open Credit or Over Payment
  91. Feature - Defer Cash Receipts with Wildcard Batch Entry
  92. Feature - Exclude Debit Memos from Updating Customer Sales Ptd/Ytd
  93. Change - Sync Order Addresses in Customer Change Program
  94. Feature - Append Re-Apply Cr/Dr Memos Info To Log File
  95. Feature - Zone Breakdown Method by Freight Pay Code and State
  96. Feature - Enter Customer in Maintenance and Inquiry Event
  97. Feature - Added Phantom Locking to Customer File Maintenance
  98. How Do I Start to Collect Sales Tax for Other States?
  99. How Does Elliott Determine Sales Tax Codes?
  100. Why Are Customer Last Aging Date and Amounts Not Updated?
  101. Feature - Added a Generic Utility to Mass Update Customer by CSV
  102. Feature - Ship-to Special Function Support in Customer Maintenance/Inquiry
  103. Feature - Aging Reports to Default to Previous "Detail or Summary" Value
  104. Feature - Allow to Reapply a Check to an Invoice that was Applied to Before
  105. Feature - Add Support Customer Finance Charge Flag to the Mass Change Customer CSV Import
  106. Feature - Add Support for Customer Tax Codes to the Mass Change Customer CSV Import
  107. Feature - Payment History Inquiry
  108. Feature - Custom Receipt Comments in On-Line Credit Card Processing

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