NSCTLMN2 Accounts Payable Global Setup 1

A/P Global Utilities

A/P Global Control

 Elliott Main Menu à  Util-Setup à  Global Setup à Acct  à A/P Global Control  

 Figure 2A.1 shows the setup screen for A/P Enhancements.

 Field Entry Descriptions

Answer “Y” to enable this feature.  Default value is “N”.

By default, the system does not print any descriptive information referencing the Invoice on the Check Stub.  This feature enables printing the voucher reference on check stubs below the invoice number being paid.  If enabled, this will make it easier for the person signing checks to have a better idea of what the invoice was for.  Additionally, it can be used for the original vendor invoice when it exceeds the 8-digit invoice field of the software.  If voucher references are printed, then each check stub will only print up to eight invoices per section.  Additional invoices with voucher references will carry over to the next check stub and the corresponding check number will be marked as void.

You can input the voucher reference while in the A/P Transaction Processing during add new vouchers or change vouchers.  Once the transaction is posted, the voucher reference can no longer be changed.  However, the user always has the option of not printing the voucher reference by resetting the flag to “N” in the Enhancements Setup, (Figure 2A.1).

Note:  This same Voucher Reference can be optionally interfaced to GL.

 

Field 14 is the voucher reference to be printed on check stub.

 2.  Use Rec Accrual Account Reconciliation

Answer “Y” to enable this feature.  Default value is “N”.

The purpose of this feature is to provide a means of reconciliation for the P/O receiving accrual account. If you are using batch receiving in Purchase Order, by default, there are no detailed report that can be used to reconcile the ending balance in the G/L receiving accrual account.  This feature provides the necessary reports to reconcile the ending balance in the receiving accrual account.

As a bonus of enabling this feature, you can also speed up your A/P vouchering process if you integrate with PO module.

 See documentation next chapter for a complete description and how to use this feature


Answer “O” or “R” to enable this feature.  Default value is blank.

By default, system does not provide for making payments directly to a Remit-To Vendor.  This feature establishes a link between a vendor and its remit-to vendor.  A factor company is an example of a remit-to vendor.  The user may place an order to their vendor and make payment to the remit-to vendor, which in this case could be the factor company.

This feature provides the following options: 1. Space = Don’t Use Remit To, 2.  O = Trx Under Orig. Vend, 3.  R = Trx Under Remit To Vend.

1.       If you wish to track all vendor accounts based on the original vendor, type “O” in the “Vendor Remit To Flag” field.  Using this type, all payments are made to the remit-to vendor and the transactions are tracked through the original vendor.  This option is less flexible that “R”, but easier to track the vendor transactions.

2.       If you wish to track all vendor accounts based on the remit-to vendor, type “R” in the “Vendor Remit To Flag” field.  Using this type, both the payments and the transactions are tracked through the remit-to vendor.  This method is more flexible than “O” since you can change the Remit-To at voucher entry and change.  However, since the voucher is posted to the Remit-To vendor, it makes tracking more difficult.

3.   If you do not wish to use this feature, leave the “Vendor Remit To Flag” field blank.

You may enable this feature anytime you want.  However, do not change flag from “R” to “O” or vice versa without reading the detail instructions for this feature.  

See documentation next chapter for a complete description and how to use this feature

Answer “Y” to enable this feature.  Default value is “N”.

This feature prints the Vendor Name rather than Vendor Number on the top line of the Check Stub. This is an identification convenience feature ensuring that multi-check stubs with one check are kept together.

5.  Allow Dist To PO line Item Acct for Non-Inv Item PPV

Answer “Y” to enable this feature.

By default, system creates a Purchase Price Variance (PPV) Distribution in New A/P Trx Processing whenever A/P distribution mismatches PO.  For PO non-inventory items (i.e. office supplies), in many cases the purchasing agent does not really know the cost.  Therefore, they will just put a $1 or $0 in the PO line item unit cost field.  However, this creates unintended significant value in the PPV Account.  Currently, you can manually enter G/L entries to transfer it to the expense account (P/O Line Item G/L Account).  If you answer “Y” to this field, “Allow Dist to P/P Line Item Acct for Non-Inv Item PPV?” and if during A/P voucher distribution the system detects a non-inventory item that has a variance amount, it will prompt the following message:  “Item Overpriced By $9.999.  Is this OK?”  If you answer “Y,” the system will display a second question:  “Distribution Variance to P/O Line Item Acct, PPV Acct, or Other?”

 If you answer “Y” to this feature, the system will allow you access to next field and you will be able to define the default distribution account.  

See documentation next chapter for a complete description and how to use this feature. 

6.  Dist To PO Line Item Acct For Non-Inv Itm By Default

This question is directly related to the previous field.  If you answer “Y” to previous field, then this becomes a required field and the system will let you define a default value.  You are given three options for your default account when there’s a variance as indicated in previous field:  L = Line Item Account, P = PPV Account, and O = Other.   Be aware that this is just the default and you still can override it at time of A/P distribution. 

See Global Setup documentation for a complete description and how to use this feature

Answer “Y” to enable this feature.  Default value is “N”.

Elliott Business Software gives you the option of using the Vendor name or Vendor Number when you interface AP into GL.  This will appear in the Reference field along with the Voucher Number when you do a GL Account Inquiry or print the Trial Balance.  Selecting “Y” in the AP Feature set-up will replace the Voucher Number, or Vendor Name/Number with the Voucher Reference, (Figure 2A.3), when you interface.  The Voucher Reference will then appear when doing an Account Inquiry or printing the Trial Balance.  See screen below.

 

 

Accounts Receivable

  1. ARMENU Accounts Receivable Package Overview
  2. Feature - Elliott AR ACH Processing
  3. How to Automatically Credit Check an Order After Filling Back Order
  4. Fine-Tuning Customer File Maintenance Security
  5. I Receive "No Open Item on File" Message When I Try to Reapply Open Credit or Payment in AR
  6. Can I Reapply a Payment to a Different Customer in AR?
  7. AR Aging Report - What's the Difference Between Py and Px Payment Type ?
  8. Avg Days Pay YTD in Customer File Calculation Issue
  9. Opn Ord Pick/Inv Amt Calculation Issue
  10. Auto Assigned Sales Tax Code by State and County
  11. How to Handle Sales Tax for Single Item with Caps Amount
  12. How to Subscribe a Customer Event by Salesman?
  13. Arizona Cities Not in Elliott for Sales Tax Code Auto Assign
  14. AR0111 Accounts Receivable Carrier File Maintenance
  15. AR0112 Accounts Receivable Carrier Mode Maintenance
  16. AR0113 Accounts Receivable Freight Rate File Maintenance
  17. AR0114 Accounts Receivable Freight Zone File Maintenance
  18. AR0120 Accounts Receivable State Table File Maintenance
  19. ARACTINQ Accounts Receivable Customer Account Inquiry
  20. ARACTMNT Accounts Receivable Account File Maintenance
  21. ARACTSUM Accounts Receivable Customer Account Summary Inquiry
  22. ARADJAUD Accounts Receivable Adjustment Auditing Inquiry
  23. ARADJSCN Accounts Receivable Adjustment Auditing Report
  24. ARAGEBAL Accounts Receivable Age Customer Accounts
  25. ARAGEMNU Accounts Receivable Aging Reports
  26. ARAPLYCR Accounts Receivable Re-Apply CR/DR Memos
  27. ARCALFCH Accounts Receivable Finance Charges Processing
  28. ARCNTMNT Accounts Receivable County Tax Code File Maintenance
  29. ARCRCMNT Accounts Receivable Credit Card Transacting Handling
  30. ARCRDSCN Accounts Receivable Credit Card Log Report
  31. ARCSHENT Accounts Receivable Cash Receipts Processing
  32. ARCSHSCN Accounts Receivable Cash Projection Report
  33. ARCTLMNT Accounts Receivable A/R Setup
  34. ARDBEXPS Accounts Receivable Export D&B Customer File
  35. ARDISSCN Accounts Receivable A/R Distribution to G/L Report
  36. ARECIMNT Accounts Receivable Customers and Contacts Import Utility
  37. ARHSTMNU Accounts Receivable A/R History Report
  38. ARINVSCN Accounts Receivable Print Service Invoices
  39. ARJBASCN Accounts Receivable Job Analysis Report
  40. ARJOBMNT Accounts Receivable Job Code File Maintenance
  41. I Can Only Enter A/R Cash Receipt for Cash or Check
  42. ARCUSMNT Accounts Receivable Customer File Maintenance
  43. ARLTRMNT Accounts Receivable Customer Mail Merge
  44. Feature - ACH Deposit Effective Date
  45. AROLOAD Accounts Receivable A/R Open Item File Maintenance
  46. ARPRDEND Accounts Receivable Clear A/R Accumulators
  47. ARPRGSCN Accounts Receivable Purge Closed Open Items
  48. ARRECENT Accounts Receivable Recurring Sales Processing
  49. ARSAMENU Accounts Receivable Sales Analysis Report
  50. ARSETBAL Accounts Receivable Set Customer Account Balances
  51. ARSHPMNT Accounts Receivable Ship Via Code File Maintenance
  52. ARSLMMNT Accounts Receivable Salesman File Maintenance
  53. ARSLSENT Accounts Receivable Sales and CR/DR Memo Processing
  54. ARSRCMNT Accounts Receivable Payment Source File
  55. ARSRVENT Accounts Receivable Service Invoice Processing
  56. ARSRVMNT Accounts Receivable Service File Maintenance
  57. ARSTMSCN Accounts Receivable Print Statements
  58. ARTAXMNT Accounts Receivable Tax Code File Maintenance
  59. ARTRMMNT Accounts Receivable Terms Code File Maintenance
  60. ARTYPMNT Accounts Receivable Customer Type File Maintenance
  61. ARSTLSCN Accounts Receivable Sales Tax Liability Report
  62. Incorrect Opn Ord Pick/Inv Amount in Customer File
  63. Feature - Customer Account Inquiry Reference Search
  64. Feature - Tax Freight Setup User Messages in COP Setup and Tax Code Maintenance
  65. ARFRMMNT Accounts Receivable Invoice Form Setup
  66. Feature - Customer Highest Balance YTD, Last Year, and Year Before Last Year
  67. Feature - Ship Via Group Support
  68. Feature - Scheduling ACH Payments
  69. How to Print A/R Aging Report by Salesman
  70. Feature - A/R Expanded Aging Report - Add "Show Open Items Only" Option
  71. Refund customer open credit / overpaid
  72. Feature - Add Acct Name to ACH Account Detail Screen
  73. Feature - ACH Add and Change Event
  74. Feature - Import A/R Cash Receipt Detail -- Add Ability to Process Multiple Customers for One Check
  75. Feature - A/R Commissions Due Reports - Additional Fields and CSV Support
  76. Feature - Age Customer Accounts When Cash Receipts Are Posted
  77. Feature - Validate Collector Against Salesman File
  78. NSCTLMN2 Accounts Receivable Global Setup 1
  79. NSCTLMN2 Accounts Receivable Global Setup 2
  80. NSCTLMN2 Accounts Receivable Global Setup 3
  81. NSCTLMN2 Accounts Payable Global Setup 1
  82. NSCTLMN2 Accounts Payable Global Setup 2
  83. NSCTLMN2 Accounts Payable Global Setup 3
  84. NSCTLMN2 Accounts Payable Global Setup 4
  85. NSCTLMN2 Accounts Payable Global Setup 5
  86. NSCTLMN2 Accounts Payable Global Setup 6
  87. NSCTLMN2 Accounting Global Setup: Index
  88. Accounts Receivable Cash Receipts Reports That Show Check Deposits for a Period of Time
  89. What Does the Asterisk Mean in A/R Account Inquiry?
  90. Refund Customer for Open Credit or Over Payment
  91. Feature - Defer Cash Receipts with Wildcard Batch Entry
  92. Feature - Exclude Debit Memos from Updating Customer Sales Ptd/Ytd
  93. Change - Sync Order Addresses in Customer Change Program
  94. Feature - Append Re-Apply Cr/Dr Memos Info To Log File
  95. Feature - Zone Breakdown Method by Freight Pay Code and State
  96. Feature - Enter Customer in Maintenance and Inquiry Event
  97. Feature - Added Phantom Locking to Customer File Maintenance

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