NSCTLMN2 Accounts Payable Global Setup 3

Using Global Utilities -- Reporting

What makes this feature powerful is that it provides detailed reporting to reconcile the ending balance in the G/L receiving accrual account.  This function gives you the option to print three reports: 1.  Outstanding Report, 2.  Date by Date Report, and 3.  History Report.

1. Outstanding Report: This report should be run at the end of the accounting period.  The report will list all Receivings that have not been invoiced and Invoices that have not been received, and compare the net balance to the GL Receiving Accrual Account.  This report is generated from the A/P and P/O Account Reconciliation Files. 

2. Date by Date Report: This report should be run when the Outstanding Report net balance does not match the GL Receiving Accrual Account balance.  This report compares the subledger net changes with the G/L Accrual Account and isolates any discrepancies on a day by day basis.

If the net changes for a day match, that day will be skipped.  If net changes do not match, the report will print the subledger detail and the G/L Accrual Account detail for that day.  By isolating discrepancies to a day, it then becomes relatively easy to identify where the problems come from, e.g., someone updates the G/L Accrual Acct, but not from A/P or P/O.  This report is generated from the A/P and P/O Reconciliation Files, and the GL Transaction File.

3. History Report: This is exactly like the Outstanding Report.  The difference is that it is generated from the history files: APRCNHS and PORCNHS.  These two history files are updated when you purge the A/P and the P/O Account Reconciliation files.

The Reporting Function is accessed from:  

Elliot Main Menu à Distribution à Purchase Order & Receiving à Processing à Reconciliation Processing à Report


Outstanding Report

This report items from the AP Reconciliation File and the P/O Reconciliation File.  At the time of printing, you have the option to report fully reconciled items.   When you purge these files, only the reconciled items get purged by a cut-off date.

The report is in four sections:

            1.         Unapplied A/P

            2.         Outstanding P/O

            3.         Fully Applied P/O

            4.         Grand Total (Net Balance)

 Section 1: Unapplied A/P                                              

These are A/P invoices posted against prepaid Purchase Orders or those P/O’s or line items that have net been received yet.  When the P/O lines are received, they will be reported as Outstanding P/O line items in Section 2.  To reconcile the P/O line items just received against the Unapplied A/P’s, you must go to Reconciliation Processing Menu, Processing Sub Menu Re-apply.  After this has been done, the posted voucher and posted line items will appear in Section 3, Fully Applied Purchase Order line items.


 Section 2:        Outstanding P/O Line Items

 This reports items from the P/O Reconciliation file and these line items are P/O line items that have been received but not vouchered in A/P.

Section 3:        Fully Applied P/O Line Items

This report lists the P/O line items matched up, (reconciled) to the corresponding A/P voucher.  If one P/O line item had two receivings, it would appear twice and each with it’s corresponding A/P voucher.  This is also the information, (reconciled items), that gets purged when you run the Purge function.


 Section 4:        Grand Total (Net Balance)

 This is the last page of the Outstanding Report and reports the difference between Unapplied A/P transactions and outstanding P/O line items.



Grand Total: A Debit balance indicates there are more unapplied A/P transactions than P/O line item receivings.  A Credit Balance indicates more posted receivings than posted vouchers for line items in A/P.   In addition to Prepaid Purchase Orders and line items posted before P/O Receiving, a Debit balance can also occur when you post an A/P voucher without processing it against the P.O. Receiving.  This also another good reason why you should reconcile at Month End. A zero balance will indicate that all the P/O receivings have been matched up to an A/P voucher and that there are no Unapplied A/P transactions. 


P/O Receivings:             DR Inventory                  CR Accrual Account

A/P Vouchers                DR Accrual Account       CR Accounts Payable

                                                                        DR Purchase Price Variance (PPV)

Date By Date Report 

This report groups and isolates all transactions on a Date By Date reporting basis, thus making it easier to find transactions that do not match up. 


Accounts Receivable

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  14. AR0111 Accounts Receivable Carrier File Maintenance
  15. AR0112 Accounts Receivable Carrier Mode Maintenance
  16. AR0113 Accounts Receivable Freight Rate File Maintenance
  17. AR0114 Accounts Receivable Freight Zone File Maintenance
  18. AR0120 Accounts Receivable State Table File Maintenance
  19. ARACTINQ Accounts Receivable Customer Account Inquiry
  20. ARACTMNT Accounts Receivable Account File Maintenance
  21. ARACTSUM Accounts Receivable Customer Account Summary Inquiry
  22. ARADJAUD Accounts Receivable Adjustment Auditing Inquiry
  23. ARADJSCN Accounts Receivable Adjustment Auditing Report
  24. ARAGEBAL Accounts Receivable Age Customer Accounts
  25. ARAGEMNU Accounts Receivable Aging Reports
  26. ARAPLYCR Accounts Receivable Re-Apply CR/DR Memos
  27. ARCALFCH Accounts Receivable Finance Charges Processing
  28. ARCNTMNT Accounts Receivable County Tax Code File Maintenance
  29. ARCRCMNT Accounts Receivable Credit Card Transacting Handling
  30. ARCRDSCN Accounts Receivable Credit Card Log Report
  31. ARCSHENT Accounts Receivable Cash Receipts Processing
  32. ARCSHSCN Accounts Receivable Cash Projection Report
  33. ARCTLMNT Accounts Receivable A/R Setup
  34. ARDBEXPS Accounts Receivable Export D&B Customer File
  35. ARDISSCN Accounts Receivable A/R Distribution to G/L Report
  36. ARECIMNT Accounts Receivable Customers and Contacts Import Utility
  37. ARHSTMNU Accounts Receivable A/R History Report
  38. ARINVSCN Accounts Receivable Print Service Invoices
  39. ARJBASCN Accounts Receivable Job Analysis Report
  40. ARJOBMNT Accounts Receivable Job Code File Maintenance
  41. I Can Only Enter A/R Cash Receipt for Cash or Check
  42. ARCUSMNT Accounts Receivable Customer File Maintenance
  43. ARLTRMNT Accounts Receivable Customer Mail Merge
  44. Feature - Prompt ACH Deposit Effective Date to Avoid Non-Business Day
  45. AROLOAD Accounts Receivable A/R Open Item File Maintenance
  46. ARPRDEND Accounts Receivable Clear A/R Accumulators
  47. ARPRGSCN Accounts Receivable Purge Closed Open Items
  48. ARRECENT Accounts Receivable Recurring Sales Processing
  49. ARSAMENU Accounts Receivable Sales Analysis Report
  50. ARSETBAL Accounts Receivable Set Customer Account Balances
  51. ARSHPMNT Accounts Receivable Ship Via Code File Maintenance
  52. ARSLMMNT Accounts Receivable Salesman File Maintenance
  53. ARSLSENT Accounts Receivable Sales and CR/DR Memo Processing
  54. ARSRCMNT Accounts Receivable Payment Source File
  55. ARSRVENT Accounts Receivable Service Invoice Processing
  56. ARSRVMNT Accounts Receivable Service File Maintenance
  57. ARSTMSCN Accounts Receivable Print Statements
  58. ARTAXMNT Accounts Receivable Tax Code File Maintenance
  59. ARTRMMNT Accounts Receivable Terms Code File Maintenance
  60. ARTYPMNT Accounts Receivable Customer Type File Maintenance
  61. ARSTLSCN Accounts Receivable Sales Tax Liability Report
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  63. Feature - Customer Account Inquiry Reference Search
  64. Feature - Tax Freight Setup User Messages in COP Setup and Tax Code Maintenance
  65. ARFRMMNT Accounts Receivable Invoice Form Setup
  66. Feature - Customer Highest Balance YTD, Last Year, and Year Before Last Year
  67. Feature - Ship Via Group Support
  68. Feature - Scheduling ACH Payments
  69. How to Print A/R Aging Report by Salesman
  70. Feature - A/R Expanded Aging Report - Add "Show Open Items Only" Option
  71. Refund customer open credit / overpaid
  72. Feature - Add Acct Name to ACH Account Detail Screen
  73. Feature - ACH Add and Change Event
  74. Feature - Import A/R Cash Receipt Detail -- Add Ability to Process Multiple Customers for One Check
  75. Feature - A/R Commissions Due Reports - Additional Fields and CSV Support
  76. Feature - Age Customer Accounts When Cash Receipts Are Posted
  77. Feature - Validate Collector Against Salesman File
  78. NSCTLMN2 Accounts Receivable Global Setup 1
  79. NSCTLMN2 Accounts Receivable Global Setup 2
  80. NSCTLMN2 Accounts Receivable Global Setup 3
  81. NSCTLMN2 Accounts Payable Global Setup 1
  82. NSCTLMN2 Accounts Payable Global Setup 2
  83. NSCTLMN2 Accounts Payable Global Setup 3
  84. NSCTLMN2 Accounts Payable Global Setup 4
  85. NSCTLMN2 Accounts Payable Global Setup 5
  86. NSCTLMN2 Accounts Payable Global Setup 6
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  90. Refund Customer for Open Credit or Over Payment
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  93. Change - Sync Order Addresses in Customer Change Program
  94. Feature - Append Re-Apply Cr/Dr Memos Info To Log File
  95. Feature - Zone Breakdown Method by Freight Pay Code and State
  96. Feature - Enter Customer in Maintenance and Inquiry Event
  97. Feature - Added Phantom Locking to Customer File Maintenance
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  100. Why Are Customer Last Aging Date and Amounts Not Updated?
  101. Feature - Added a Generic Utility to Mass Update Customer by CSV
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  103. Feature - Aging Reports to Default to Previous "Detail or Summary" Value
  104. Feature - Allow to Reapply a Check to an Invoice that was Applied to Before
  105. Feature - Add Support Customer Finance Charge Flag to the Mass Change Customer CSV Import
  106. Feature - Add Support for Customer Tax Codes to the Mass Change Customer CSV Import
  107. Feature - Payment History Inquiry
  108. Feature - Custom Receipt Comments in On-Line Credit Card Processing

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