NSCTLMN4 Global Setup Bill of Lading 1

Global Setup

Bill of Lading

Application Overview

 This feature is designed to print a Bill of Lading form used by trucking companies for shipping.  Our primary goal is to save time by filling out the Bill Of Lading forms for the shipping department staff.  In order to use this feature, users are required to have one of the following forms: 1) A short form which is seven inches long, RapidForm form number 25654, or 2) A long form which is 11 inches in length, form number 22824.  For the best result, the long form is recommended.  A sample of each form follows the last page of this enhancement. 

Run Instructions

 Before utilizing the function of printing a bill of lading, you need to set up Bill of Lading through the setup process.  You can choose to either accept the default settings or customize the printing.

 Elliott main menu à Util setup à Global Setup à Cop-Ctl à Bill of Lading     

 

 

Figure 4A.1 shows the setup screen for Bill of Lading.


1.       Form Length To Use?

This flag controls the type of Bill of Lading form to use (4A.2).  Enter “1” if you wish to use the RapidForms Short Form #2565, or “2” for the long form #2282.  For the best result, the long form is recommended. 


Figure 4A.2

2. Packages Printing Options?

On the Bill Of Lading form, the user has to specify the number of packages.  This question gives the user three options:

1)    Always Use Qty To Ship,

2)    Select During Order Entry, and

3)    Leave Blank.

4)    Qty-Ship/Item User Amount

If the user enters 1, the system will grab the Qty Shipped information from the Order Line Item file to put it on the form.  If you enter 2, system will require the user to specify the number of packages in the Order Line Item screen manually as is shown in Figure 4A.3. Choosing option 3 will leave the No. Packages column blank and the warehouse staff will fill it out manually.  Choose option 4 = Equal Qty-Ship/Item User Amount.  Item User Amount is a convention in Elliott to stand for Qty per Box for each item.  If you do specify this information, then system can automatically determine number of box for each line item when printing Bill of Lading.

3. Weight Printing Options?

This flag controls the weight printing on the Bill of Lading form.  You have three options:

1)       Item Weight,

2)       Leave Blank, and

3)       Manual Entry.

Option 1 basically will retrieve the Item Weight from the Item File.  Option 2 requires the warehouse staff to fill in the weight manually.  Option 3 will prompt you to enter the total weight for each line item during order entry.

 4. Description Lines To Print?

This flag gives you four options to control how the package description should be printed on the Bill Of Lading form.  They are:

1)       Line Item Desc 1 + Usr Def Code Desc,

2)       Line Item Desc 2 + Usr Def Code Desc,

3)       Both Line Item Desc + Usr Def Code Desc, and

4)       User Def Code Desc Only.

User defined code stands for the category of the item.  For example, if you are a monitor manufacturer, you probably will not put your item description of “Model 7682 1024x768 15” Flat” on the bill of lading since the trucker wouldn’t understand what it means.  Chances are, you will put something like ‘15” VGA Monitor’ on the bill of lading.  The trucker should be able to understand this and it conforms to the Department of Transportation’s regulation.  You will need to set up a user defined code of ‘15” VGA Monitor’ and indicate the item’s user defined code in item file maintenance.

 If you enter “1,”, the first line of the Line Item Description and the User Defined description will be printed on the form, wereas option “2” will make the system print the second line of the Line Item Description in the Order Line Item file plus the description in the User Defined File, or “3” for all the Line Item Description 1, 2 and the User Defined File description; option “4” will have only the User Defined Description printed in the Package Description column of the form.  When you specify “4,” the system can also consolidate bill of lading line items for line items on the order with identical user defined codes.

 5. Comment Code for Note That Will Always Print

If this is your first time using this enhancement, we suggest you leave this field blank and get familiar with our Note Function Enhancement first.  The code specified here refers to the notes associating with this code in the Note Windows.  This flag allows you to select a predefined note that will always print on the Bill of Lading.  This is a global setting. Once set, all bills of lading will be printed with this note.  If you do not have such a global note to always print on the bill of lading, you should leave this field blank.  More specific notes like order, customer, item or line item notes can also be printed on the Bill of Lading (refer to the Note Function Enhancement).

 6. Update Order Picking Date After Printing?

If you are using Bill of Lading as your picking ticket, answer “Y” to this question.  If you print a picking ticket separately from the Bill of Lading, you should answer “N.”

 7. Emergency Response Phone No.?

The Department of Transportation requires you to provide an Emergency Response Phone Number in case of a disaster, like a truck spill on the highway. 

 8. Warehouse Manager Name?

You can enter name of the person in charge of the organization’s shipments.  The name entered here will be designated as a contact person in the company for emergency dealings.

 9. Print Company Name?

Depending on whether you have a generic form or a pre-printed form with your company’s name and logo, you will answer “Y” or “N” accordingly.

 10. Print Date of Shipment?

This is a Yes/No flag triggering the printing of the shipment date on the top of the BOL.  The date will be entered during the printing routine.

11. Print Warehouse Address On Bill of Lading?

Answer “Y” if you wish to print the warehouse address on the Bill of Lading.

12.   Print Unit of Measure on Bill of Lading?

Answer “Y” to use this function.

13.   Print Item No. On Bill of Lading?

Answer “Y” to use this function.

14.   Print Purchase Order No. On Bill of Lading?

If you are using the Bill of Lading as a picking ticket, chances are you want to answer “Y” to print the customer purchase order on the Bill of Lading.

15.   Print Shipping Instructions On Bill of Lading?

Answer “Y’ to use this function.

16.   Print One Blank Line Between Each Line Item?

Answer “Y” to use this function.

USING BILL OF LADING 

Information On Bill Of Lading

There are two files that the user has to maintain to ensure the correct information will be printed on the bill of lading forms.  The first file is the User Defined File, and the second is the Item File.

 A. User Defined File-

The User Defined File controls the information printed on the bill of lading forms.  The records created in this file will be used in the Item File so that each individual item has clear information for the bill of lading.

As its name suggests, the User Defined File can be named by the user.  Usually the more descriptive the literal, the better it is for the user.  The literal defining of this file is done in Inventory Maintenance (please refer to that manual).  The user may either choose the default value or enter any custom literal.  In our example, we use the default code, User Defined Code, as the literal in the User Defined File.  The User Defined Code will later be used in the Item File for an item so that the corresponding User Defined Code Desc, User Defined Code Class, Hazardous Material, Item Category, and the ERG# information can be printed on the bill of lading forms.  Figure 30.1 illustrates what we have created for this file.

 

 

Figure 4A.5. A User Defined record has been built for the Item File to print the information entered here on the bill of lading forms.

1) User Def Code-- A code uniquely identifying each User Defined record.  It will be used in the Item File identifying which shipping category of the trucking company that a particular item belongs to.

2) User Def Code Desc-- A detailed description of a shipping category of the trucking company.  This piece of information will be printed in the column “KIND OF PACKAGE, DESCRIPTION OF ARTICLES, SPECIAL MARKS AND EXCEPTIONS” on the form.

3) User Def Code Class-- This field specifies which class of rate that the trucking company charges for the item’s corresponding shipping category code (equivalent to User Def Code in our example).  It will be printed in the column of “CLASS OR RATE” on the form.

4) Hazardous Material-- This field will be printed in the column of “HM,” which indicates whether the item’s corresponding shipping category code contains hazardous material or not.  The user answers either “Y” or “N” to this question.  If the shipment contains hazardous materials, the long form must be used.

5) ERG#-- This field has been regulated recently by the government.  It requires the user to enter a two-digit Emergency Response Group Code for emergency response personnel to provide proper services when there is a hazardous material spill.


B. Item File-

Once the user sets up the User Defined File, the records can be used to print useful information on the  bill of lading.  Figure 4A.6 shows that Field 4 contains the code description that we have seen in Figure 4A.5.  “90” is used for the Item No Clock.

 


 

Figure 4A.6 In the Item File, the user has to enter the code that he/she established in the User Defined File to print the information on the bill of lading.

Systems Manager

  1. Mapped Drives Disappear After Logoff or Reboot
  2. Using Raw Data Pass Through for Dot Matrix Printer on Windows 10 Does Not Work
  3. How Do I Find The Workstation That's Infected with The Crypto Ransom Ware?
  4. How to Reset the Counter in *.DAT Files After Recovery from Crypto Ransom Ware Attack
  5. Aging Shows Differently After Database Rebuild
  6. What Do I Do When My Anti-virus Software Reports Elliott EXE File as a Virus?
  7. High CPU Usage and Performance Issues After Implementing NTFS Security
  8. "We can't verify who created this file. Are you sure you want to run this file?"
  9. Problem with Printer Configuration If Running Elliott from Multiple Workstations
  10. Inconsistent Elliott Error on Terminal Server
  11. How to Restore Elliott from CryptoWall Ransomware Attack
  12. Clarify Laser Forms Line Item Level Barcode Printing
  13. Is Dot Matrix Printer Still Supported in Elliott with Windows 10?
  14. Should I Install the 32-bit or 64-bit Outlook/Office?
  15. I Receive Error 114 When I Start Up Elliott on the Server
  16. Manage Data Execution Prevention (DEP) Through Registry Editing
  17. Windows Defender May Cause Elliott Start-Up Difficulties
  18. Why Do I Exceed Elliott User License Count When There are No or Very Few Users in Elliott?
  19. What Causes Load Error 198?
  20. How the Windows Scheme You Choose May Affect the Elliott Screen Display
  21. Still Get Error 114 After Adding All Elliott EXE Files to the DEP List
  22. How to Copy Laser Form Templates from Company to Company
  23. Weird Character Displayed for Backslash (\) Character
  24. Does Elliott Support Desktop Virtualization?
  25. Access Is Denied When Launching Elliott V8 Report Viewer
  26. User Cannot See Some Spooled Reports in Elliott V8
  27. Why Does the User List Function Take Forever to Bring Up?
  28. I Am Running Out of Invoice Numbers -- I Need Direction to Archive Invoices
  29. Algorithm to Speed Up eContacts List in Elliott V8
  30. Elliott Requires Volume Supporting 8dot3name
  31. Elliott Running Extremely Slow on Windows 8 with Trend Micro Anti Virus Software Installed
  32. What Causes "File Table Exceed Limit" Error?
  33. Mass Email Time Out
  34. Report Incomplete After 4 Hours: Event Stops Working After Upgrade to Elliott V8
  35. File Created in C:\ Root Directory Disappears
  36. Is There a Way to Create and Distribute Elliott Printer Configurations?
  37. What Are "COBOL Only" or "User Defined" Event Actions? Can We Use Them in Any Way?
  38. How to Purge WSORDHDR.BTR and WSORDLIN.BTR files?
  39. CPORDLS (Order Serial/Lot File) Btrieve Page Size
  40. Create PO Receiving Event to Trap Negative Qty on Hand Problem
  41. Reducing File Sizes for INITLFILE.LOG & SYACTLOG.BTR
  42. Windows 10 and Trend Micro Anti-Virus Software
  43. The Remote Certificate Is Invalid According to the Validation Procedure
  44. Customer Has Multiple Primary Contacts or No Primary Contact
  45. Btrieve Error 46 on S/M Activity Log File
  46. Multi-Currency Workarounds in Elliott
  47. Using the Export Processor to Export Data
  48. Instructions for Importing Laser Form Template
  49. I Am Unable to Post or Enter a Date for the New Year
  50. Does Elliott Work Under Virtualized Desktops Infrastructure (VDI)
  51. Btrieve Error 80 During Defer Processing
  52. Lauch CSV File -- There Was a Problem Sending the Command to the Program
  53. Feature - System Users File Integrity Check
  54. Receive Error in NWSMSCRN for Function Pf-Map-Coordinate-Space
  55. Not Able to Receive Event Emails from Certain Users
  56. Feature - Events for Add Note and Delete Note
  57. When and How to Use DDF2BTR.EXE Utility
  58. Elliott Last Printing Job Overrides Windows Default Printer on Windows 10
  59. Not Able to Change Attributes Added by Other Users
  60. Feature - New Context Menus in v8.0 Spooled Reports Manager
  61. Feature - Automatic Archiving of Spooled Reports in Elliott v8.0
  62. Feature - Enhanced Security for Attributes
  63. Feature - Deferred Processing Multiple Times Per Day
  64. Feature - Ability to Specify User ID in User Search
  65. Feature - Utility to Re-Calculate Item First Received and Last Received Date
  66. NSCTLMN1 Global Setup Time Clock Global Setup
  67. How to Set Up One-to-One Restriction of Customer and Item
  68. Recursion Error When Drill Down to Item File Inquiry
  69. Error Invoking Macro - Cannot Install Hook
  70. Feature - Record Navigation in Attribute Window
  71. Error Connecting VPN from Windows 10 to Windows 2008 Server
  72. How to Stop Users from Sending Elliott Reports through Email
  73. Does Elliott Support Windows 10?
  74. It Is Extremely Slow to Run Elliott over VPN Connection
  75. SYTIMCLK Systems Manager General Time Clock
  76. Feature - Recalculate AP Vendor YTD and Last Year Amount
  77. XCO0100 Systems Manager Design Your Own Order
  78. Feature - Restrict Recurring Event for Number of Times for a Specific Reference
  79. How Do I Limit the Companies for Users?
  80. Feature - Enforced Report Destinations
  81. I Am Unable to Create a New User in Elliott
  82. Feature - PDF Printing in Elliott V8.2
  83. Feature: PDF PostOffice in Elliott V8.2, Introduction
  84. Feature: PDF PostOffice in Elliott V8.2, Part 1
  85. Feature: PDF PostOffice in Elliott V8.2, Part 2
  86. Feature: PDF PostOffice in Elliott V8.2, Part 3
  87. Feature - Added Checkbox and Description to Attribute List and the SPS Commerce Create Attribute Register
  88. Feature - Performance Options for eContact Activity Tab
  89. Feature - Mass Change Salesman Utility
  90. Elliott Installer File-In-Use Warning During Installation
  91. Unable to Run Elliott from UNC Path
  92. V8 Program Desktop Startup Shortcuts - Internal Macro
  93. Event When Order Put On Hold at Invoice Printing
  94. Feature - Time Clock Logoff Type
  95. Feature - Added Distribution to G/L History Files
  96. Feature - Utility to Update eContact PDF PostOffice Flags
  97. Can I Use Elliott for Sales, Telemarketing and CRM Purposes?
  98. Emailing PDF with SSPI Failed After Online Charging Using Credit Card
  99. Can You Explain How Elliott Stores Serial Numbers in Its Database?
  100. Converting Elliott Internal Date to Conventional Date Format in Excel
  101. All of a Sudden, My Terminal Server's Elliott Default Changed to Someone Else's Settings
  102. WannaCry Ransomware Security Recommendation
  103. Symantec Endpoint Protection Versions 12 and 14 Cause Elliott Startup Error
  104. Notes Security - From Global Setup, Note Type to Supervisory Relationship
  105. Remote Desktop Workstation Name
  106. Which Anti-Virus Software Do You Recommend to Installing on the Elliott ERP Server?
  107. Menu Access Error - You Do Not Have Access to CP,INQ, Menu Item 01
  108. Ping Test to Isolate Inconsistent Load Error 198
  109. The Definitions of Extra Flags in System Period Control Setup
  110. How to Use Procdump.exe to Create a Memory Dump for PSQL Engine
  111. Feature - Group Location Security
  112. NSCTLMN4 Global Setup Bill of Lading 1
  113. NSCTLMN4 Global Setup Bill of Lading 2
  114. NSCTLMN4 Global Setup Bill of Lading 3
  115. NSCTLMN4 Global Setup Bill of Lading 4
  116. NSCTLMN4 Global Setup Bill of Lading 5
  117. NSCTLMN4 Global Setup Bill of Lading 6
  118. NSCTLMN4 Global Setup Bill of Lading 7
  119. NSCTLMN4 Global Setup Bill of Lading 8
  120. NSCTLMN4 Global Setup Bill of Lading 9
  121. NSCTLMN4 Global Setup Bill of Lading 10
  122. NSCTLMN4 Global Setup Bill of Lading: Index
  123. Feature - Support 12 Months History in Export Processor
  124. NSCTLMN3 Inventory Management Global Control Setup 1
  125. NSCTLMN3 Inventory Management Global Control Setup 2
  126. NSCTLMN3 Purchase Order Global Control Setup 1
  127. NSCTLMN3 Purchase Order Global Control Setup 2
  128. NSCTLMN3 Bill of Material and Production Order Global Control Setup
  129. NSCTLMN3 Distribution Modules Global Setup: Index
  130. NSCTLMN5 Global Setup Change Quote to Order 1
  131. NSCTLMN5 Global Setup Change Quote to Order 2
  132. NSCTLMN5 Global Setup Change Quote to Order 3
  133. NSCTLMN5 Global Setup Change Quote to Order 4
  134. NSCTLMN5 Global Setup Change Quote to Order 5
  135. NSCTLMN5 Global Setup Change Quote to Order 6
  136. NSCTLMN5 Global Setup Change Quote to Order: Index
  137. I Cannot See the Spooled Reports Even though I Am an Administrator Equivalent User
  138. Multi-Currency Exchange Handling in Elliott
  139. How to be a Good Elliott Citizen
  140. Salesman Security
  141. SYMENU System Manager Introduction 1
  142. SYMENU System Manager Introduction 2
  143. SYMENU System Manager Introduction 3
  144. SYMENU System Manager Introduction 4
  145. SYMENU System Manager Introduction 5
  146. SYMENU System Manager Introduction 6
  147. SYMENU System Manager Introduction 7
  148. SYMENU System Manager Introduction 8
  149. SYMENU System Manager Introduction 9
  150. SYMENU System Manager Introduction 10
  151. Feature - Audit Trail of Accumulator Clearing
  152. SYMENU System Manager Introduction 11
  153. SYMENU System Manager Introduction 12
  154. SYMENU System Manager Introduction 13
  155. SYMENU System Manager Introduction 14
  156. SYMENU System Manager Introduction 15
  157. SYMENU System Manager Introduction 16
  158. SYMENU System Manager Introduction 17
  159. SYMENU System Manager Introduction 18
  160. SYMENU System Manager Introduction 19
  161. SYMENU System Manager Introduction 20
  162. SYMENU System Manager Introduction 21
  163. SYMENU System Manager Introduction 22
  164. SYMENU System Manager Introduction 23
  165. SYMENU System Manager Introduction 24
  166. SYMENU System Manager Introduction 25
  167. SYMENU System Manager Introduction 26
  168. SYMENU System Manager Introduction 27
  169. SYMENU System Manager Introduction 28
  170. SYMENU System Manager Introduction 29
  171. SYMENU System Manager Introduction 30
  172. SYMENU System Manager Introduction 31
  173. SYMENU System Manager Introduction 32
  174. SYMENU System Manager Introduction 33
  175. SYMENU System Manager Introduction 34
  176. SYMENU System Manager Introduction 35
  177. SYMENU System Manager Introduction 36
  178. SYMENU System Manager Introduction 37
  179. SYMENU System Manager Introduction 38
  180. SYMENU System Manager Introduction 39
  181. SYMENU System Manager Introduction 40
  182. SYMENU System Manager Introduction 41
  183. SYMENU System Manager Introduction 42
  184. SYMENU System Manager Introduction 43
  185. SYMENU System Manager Introduction 44
  186. SYMENU System Manager Introduction 45
  187. SYMENU System Manager Introduction 46
  188. SYMENU System Manager Introduction 47
  189. SYMENU System Manager Introduction 48
  190. SYMENU System Manager Introduction 49
  191. SYMENU System Manager Introduction 50
  192. SYMENU System Manager Introduction 51
  193. SYMENU System Manager Introduction 52
  194. SYMENU System Manager Introduction: Index
  195. Elliott V7.0 Release Notes: What's New Since Elliott V6.7
  196. Elliott V7.1 Release Notes: What's New Since Elliott V7.0
  197. Elliott V7.2 Release Notes: What's New Since Elliott V7.1
  198. Elliott V7.3 Release Notes: What's New Since Elliott V7.2
  199. Elliott V8.1 Release Notes: What's New Since Elliott V8.0
  200. Elliott V7.4 Release Notes: What's New Since Elliott V7.3
  201. Elliott V7.5 Release Notes: What's New Since Elliott V7.4
  202. Elliott V8.0 Release Notes: What's New Since Elliott V7.5
  203. Elliott V8.2 Release Notes: What's New Since Elliott V8.1
  204. Drill Down and Receive Message You Do Not Have Access
  205. Problem Running Elliott After Upgrading Windows 10 to Fall Creator Edition
  206. MAPISendMail failed! Not supported [26]
  207. What Information Is Stored in System 12 Months Table (SY12MONS)?
  208. Elliott Telephony Integration - How to Call through My Telephone Set from eContact?
  209. Error Adding Printer Configuration After Latest Windows 10 Update
  210. Anti-Virus Causes PostOffice Emailing Problem
  211. Feature - Equal Sign Support in Export Processor
  212. Running Elliott 8.2 and Up on Windows 2003 Server
  213. How Can I Find Out About New Elliott Events Added or Changed Lately?
  214. Feature - Export Enhanced Attribute Predefined Code Value and Description
  215. Error 114 with GUIUTL32.LBR\GUIUTIL.int in Defer Processing
  216. EL800.EXE - Bad Image - MSVCRT20.dll Is Either Not Designed to Run on Windows or It Contains an Error
  217. Anti-Virus Caused Failure on Crystal Reports ODBC Access
  218. AVIRA Anti Virus Software Kills Elliott EL800 Executable

Feedback and Knowledge Base