IM0000 Inventory Management Package Overview 6

Global Setup

 

Application Overview

 The Inventory Management module has many features and options that not all companies may need.  Rather than set these up by default, we give you the option of “Pick & Choose” that which can increase your functionality and meet your extended software needs. 

Run Instructions

 The following is a summary of the features and options to be found in the Global Setup section of this document:

·      Allow Mass Purging of Items In a Range

·      Default Physical Count To auto entry Mode

·      How Many Days to keep Newly received Items

·      Item Generic Search Quantity available

·      Item Generic Search with 2 Description Lines

·      Must Material Cost type/Location exist for Transfer

·      I/M User Defined Code

·      Auto create Inventory Location Control Record

·      Show Bin number On Stock status Inquiry

·      I/M Trx Default receiving account

·      I/M Trx Default Issuing Account

·      Display Item History Information

·      Substitute Items By Class


Processing Procedures

Daily Processing Checklist

 In performing this checklist, complete each step before moving on to the next step.

Batch Processing 

               Step 1     Enter issues, transfers or adjustments assigning proper distributions to the transactions

                      -   Select Inventory Transaction Processing - Add application

                      Note:  Receivings may be entered here if P/O is not installed

 

               Step 2     Verify the inventory transactions entered are correct

                      -   Select Inventory Transaction Processing - List application

 

               Step 3     Post the transactions to the inventory file

                      -   Select Post Inventory Transactions - Post application

 

               Step 4     (optional) Inquiry on stock levels for one or all locations to validate the update

                      -   Select Stock Status Inquiry - Inquiry application

 

               Step 5     (optional) Inquiry on serial/lot numbers to validate the serial/lot update

                      -   Select Serial/Lot Stock Status Inquiry - Inquiry application

 

On-line Processing

 On-line Processing will not permit account distributions to be entered.  These account distributions will need to be entered in the General Ledger package.


               Step 1     Enter issues, transfers or receipt transactions

                      -   Select Inventory Transaction Processing - Add application

                      Note:  Receivings may be entered here if P/O is not installed

 

               Step 2     Verify the inventory transactions entered were correct

                      -   Select Inventory Transaction Processing Audit Report - Print application

 

               Step 3     (optional) Inquiry on stock levels for one or all locations to validate the update

                      -   Select Stock Status Inquiry - Inquiry application

 

               Step 4     (optional) Inquiry on serial/lot numbers to validate the serial/lot update

                      -   Select Serial/Lot Stock Status Inquiry - Inquiry application

 

Weekly Processing Checklist (Batch & On-Line)

 

               Step 1     Determine which items should be reordered

                      -   Select and print the Reordering Advice Report - Print By Vendor application

 

               Step 2     (optional) Create unreleased purchase orders for those items that need to be ordered to maintain proper inventory levels

                      -   Select Create Unreleased PO's By Vendor - Print application

 

Period End Processing

 In performing this checklist, complete each step before moving on to the next step.

               Step 1     Perform Daily Processing Checklist (Detailed in its entirety on the preceding page)

                      -   Verify all issues, transfers, and adjustments when entered and posted as listed in the Daily Processing Checklist

                      -   All reports should be spooled to disk to allow for backup retention

 

               Step 2     If you are using COP, make sure all customer orders are entered and the invoices are posted for the period you are closing

                      -   Refer to COP Period Processing Checklist for proper sequence of steps

 

               Step 3     Make sure all receivings have been entered and posted

                      -   Select Receivings Processing - Add application in the Purchase Order And Receiving package or select Inventory Transaction Processing if P/O is not installed

               Step 4     If performing a Physical Inventory, refer to the Physical Inventory Checklist

 

               Step 5     Recalculate the reorder fields to help in the purchasing of inventory items

                      -   Select Recalculate Reorder Fields - Recalculate application

 

               Step 6     To allow for a frozen stock status report, take a snap-shot of the inventory

                      -   Select Freeze Inventory - Freeze application

 

               Step 7     To aid in determining the value of your inventory, print a stock status report

                      -   Select Stock Status Report - Print application

 

               Step 8     In case changes are entered after the close of the period, run a frozen stock status report

                 -   Select Frozen Stock Status Report - Print application

 

               Step 9     Run the various managerial reports to help in maintaining/analyzing your inventory levels

                      -   Print Usage Exceptions Report

                      -   Print ABC Analysis Reports

                      -   Print Reordering Advice Reports

                      -   Print an I/M Transaction Audit Trail Report

                      -   Print an I/M Distribution To G/L Report

                      -   Print a Job Analysis Report

 

               Step 10   Perform a backup

                      -   Make a period end backup of your ENTIRE Macola system to keep for auditing purposes.  Label and date this backup "Period  ___/___/___  End Backup"

 

               Step 11   Clear the accumulators for this period (make sure all reports have been printed before clearing the accumulators

                      -   Select Clear Accumulators - Clear application  (If you are using the COP package, please clear BOTH I/M and A/R accumulators at the same time from the COP package)

               Step 12   If you are using batch processing, set the beginning balances with the first day of the NEW period

                      -   Select Set Trx Audit File Beg. Balances - Set application

 

               Step 13   Show the history for the period that you just closed

                      -   Select Item History Report - Print application

 

               Step 14   Perform a backup for the beginning of the period

                      -   Make a backup of the data files.  Label and date this backup "Beginning Of Period ___/___/___ Backup"

 

               Step 15   Note:  Changes may be entered for the previous period via the Inventory Transaction Processing application by dating the transactions with the previous period ending date.  These changes will affect both the Inventory and Frozen Inventory quantities and a new value of the inventory may then be printed by using the Frozen Stock Status report.

 

PHYSICAL INVENTORY CHECKLIST

 

               Step 1     Print the Cycle Count Worksheets to aid in the reporting of the quantities that are available for each item counted

                      -   Select Cycle Count Worksheet - Print application

 

               Step 2     Perform Physical Count Processing

                      -   Enter the Inventory Count Tags

                      -   Print an edit list to check for correct unit of measure, and if two tags have been entered for the same inventory item

                      -   Print a Missing Tag List to show which inventory items did not have a tag entered for them

 

               Step 3     Post the tags to update the inventory quantities

                      -   If field #25 in I/M Setup is set to Y, the distributions will automatically be generated for the adjustments in quantities

 

               Step 4     If you are using serial or lot items, verify the quantity on hand versus the serial/lot file by printing the Serial/Lot Stock Status Report.  (A warning will be generated if there is a discrepancy). Use the Inventory Transaction Processing application to make the adjustments to the files

Year End Processing  

In performing this checklist, complete each step before moving on to the next step. 

               Step 1     Perform Period End Processing Checklist (Detailed in its entirety on the preceding page - Step 1 through Step 14)

                      -   Save the backup labeled "Period End Backup" with your other period end backups

                      -   Backup labeled "Beginning Of Period Backup" from Step 14 is optional for Year End Checklist


               Step 2     Perform a final year end backup

                      -   Make a final year-end backup and keep for auditing purposes.  Label this backup "Final Year 20___ End Backup"


               Step 3     Clear the year to date accumulators

                      -   Select Clear I/M Accumulators application and enter Y to clear year to date fields (If you are using the COP package, remember to clear I/M and A/R accumulators at the same time from the COP package)


               Step 4     Perform a backup

                      -   Make a beginning of the year backup and label it "Beginning Of The Year 20___ Backup"

 

 


Inventory Management

  1. Long-Term vs. Short-Term Inventory Quantity Available and Inventory with Time Line
  2. Introduction to Available to Promise (ATP)
  3. Inventory Aging Report by Location Sequence Produces Different Result Than by Other Sequence
  4. Inventory Aging Report Shows Different Age Between Single and All Locations
  5. Multiple Users Entering Physical Count Tag at the Same Time Issue
  6. Expand Item Description 1 and 2 Character Limit
  7. How Different is an IM Kit from a BOMP Kit?
  8. Explanation on Component Availability Inquiry
  9. How Is Shortcut Item Different from Kit Item?
  10. No Privilege to View Location History
  11. How to Calculate EOQ (Economic Order Quantity)
  12. Item Quantity Allocation Is Incorrect
  13. Reorder Advice Custom CSV Export Shows Zero Items
  14. Elliott Physical Count Processing
  15. Feature - Add-On Item Drill Down From Item Search
  16. Feature - Utility to Reset Item PTD Fields from Location History
  17. Feature - Inventory Snapshot
  18. Feature - ATP Regen to Consider Order Multiple and Economic Order Qty
  19. Feature - Item Master Activity Sub-Code
  20. Feature - Add Support for the Update of “Mostly Mfg Flag” in Change Existing Item Import
  21. Feature - Auto Delete BOMP Product Structure When Item Obsolete
  22. Feature - Item Linkage Report/Processing
  23. Feature - Added the Ability to Organize Product Categories by a New Product Category Group
  24. Procedure to Correct Bad Serial Number with Special Symbol
  25. Feature - Additional SY12MONS Updates
  26. Feature - Additional Activity Codes for Item Linkage CSV Report and Item Linkage Processing
  27. Feature - Item Number Wild Card Support for Starting Item Number
  28. Feature - Obsolete Kit Parent When First Component is Obsolete
  29. Feature - Show Items with Qty Variance on Tag Variance Reports
  30. IM01S3 Inventory Management Iten Audit Trail Report
  31. IM04S2 Inventory Management Inventory Transaction Audit Report
  32. IM02S2 Inventory Management Inventory Location Audit Trail Report
  33. IM03S1 Inventory Management Usage Exception Reports
  34. IM06SCN Inventory Management Stock Status Report
  35. IM08S1 Inventory Management Print Cycle Count Worksheet
  36. IM14S1 Inventory Management Item History Report
  37. IM19S1 Inventory Management Serial/Lot Stock Status Report
  38. IM19S2 Inventory Management Serial/Lot Issue History Report
  39. IM20S1 Inventory Management I/M Distribution to G/L Report
  40. IM26SCN Inventory Management Frozen Stock Status Report
  41. IM30S1 Inventory Management Kit Where-Used Report
  42. IM31S1 Create Unreleased POs by Vendor
  43. IM32S1 Inventory Management Kit Gross Requirements Report
  44. IM0201 Inventory Management Location Control File Maintenance
  45. IM0405 Inventory Management Available To Promise Inquiry
  46. IM0500 Inventory Management Stock Status Inquiry
  47. IM0500Q Inventory Management Stock Status Inquiry
  48. IM0700 Inventory Management ABC Analysis Reports
  49. IM0900 Inventory Management Reordering Advice Reports
  50. IM1000 Inventory Management Physical Count Processing
  51. Feature - Utility to Reset Item PTD/YTD Fields from Location History
  52. IM1100 Inventory Management Utilities Setup
  53. IM1201 Inventory Management Location File Maintenance
  54. IM1300 Inventory Management Recalculate Reorder Fields
  55. IM1400 Inventory Management Clear Item Accumulators
  56. IM1501 Inventory Management Product Category File Maintenance
  57. IM1601 Inventory Management Material Cost Type File Maintenance
  58. IM1701 Inventory Management Material Cost Type/Loc File Maintenance
  59. IM1801 Inventory Management Buyer/Analyst Code File Maintenance
  60. IM1901 Inventory Management Initialize Lifo/Fifo File
  61. IM1902 Inventory Management Adjust Item File to Lifo/Fifo
  62. IM1903 Inventory Management Serial/Lot Processing/Multi-bin Utilities
  63. IM1904 Inventory Management Serial/Lot Stock Status Inquiry
  64. Feature - Add Additional Record Types to Reorder Advise User-Defined CSV Export
  65. IM2500 Inventory Management Reset Allocated Quantities
  66. IM2700 Inventory Management Set Trx Audit File Beginning Balances
  67. IM2800 Inventory Management Freeze Inventory
  68. IM2900 Inventory Management Kit File Maintenance
  69. IM3301 Inventory Management Job Code File Maintenance
  70. IM3400 Inventory Management Job Analysis Report
  71. IMACTMNT Inventory Management I/M Account File Maintenance
  72. IMAGESCN Inventory Management Inventory Aging Report
  73. IMATPGSN Inventory Management Generate ATP File
  74. IMATPRSN Inventory Management Available to Promise Report
  75. IMBININV Inventory Management Bin Inventory File Maintenance
  76. IMBINMNT Inventory Management Bin File Maintenance
  77. IMBINTRN Inventory Management Inventory Transfer Processing
  78. IMCHGBIN Inventory Management Change Bin No/Pick Seq
  79. IMEXPTSN Inventory Management Export Item for Take an Order
  80. IMFRMMNT Inventory Management Item Label Form Setup
  81. IMGENMNU Inventory Management Generate Location History
  82. IMIMSITM Inventory Management Item Import Utility
  83. IMITMUDS Inventory Management Item User-Defined Fields Import Utility
  84. IMSUBMNT Inventory Management Substitute Item Class File Maintenance
  85. IMUSRMNT Inventory Management User-Defined Code File Maintenance
  86. IMVESMNT Inventory Management Vessel File Maintenance
  87. IMVLSMNT Inventory Management I/M Serial/Lot History File Maintenance
  88. Feature - Expanded Selection Parameters for Reorder Advise User Defined CSV Export
  89. Change - Update Both Kit Parent and Components Usage
  90. Feature - Create Price Code 1 from Item Minimum Price Utility
  91. Change - Available to Promise by Item Report - Add Item Description 2
  92. Feature - Support AR (Attribute) Type in Reorder Advise User Defined CSV Export
  93. Can System Default Item User-Defined Code?
  94. Feature - Item Label Printing Enhancements
  95. Feature - Ability to Initialize Character Fields During Change Existing Item Import
  96. Understanding Status Code at Inventory Transfer Dispatch Screen
  97. Feature - Support GTIN Based on Two Different UPC Codes
  98. Feature - Update Estimated Date/Time When Printing Transfer Tickets
  99. Feature - Allow Physical Count Tag Import Without Serial Number
  100. Feature - Delete Kit Components When Item Activity Code is Set to 'O'
  101. Feature - New QTYAVAILBYCOMP Attribute Fields
  102. Feature - Allow GTIN Maintenance in I/M Change Bin No/Pick Seq Processing
  103. Feature - Improvements to Reorder Advise Reports
  104. What Is the Difference Between INV_TRX_UN_COST and INV_TRX_NEW_AVG_COST in IMINVTRX Table?
  105. Feature - Added a Function "Create Inventory Trx CSV Import"
  106. Feature - Added Support to “Create I/M Trx CSV Import” for Kit Items
  107. Feature - Improvements to QTYAVAILBYCOMP and QTYAVAILBYCOMP2 Attributes
  108. Feature - Add Desc2 Column to Item Linkage CSV Report
  109. Feature - Numeric Item List Changes
  110. Feature - Added 1C and LD Column Types to Reordering Advise User Defined CSV Export
  111. What's the Difference Between Lead Time & Planning Lead Time?
  112. Explanation of ATP LP Type - Negative Sign (-) vs (*) Symbols
  113. IM0000 Inventory Management Package Overview 7
  114. IM0000 Inventory Management Package Overview 1
  115. IM0000 Inventory Management Package Overview 2
  116. IM0000 Inventory Management Package Overview 3
  117. IM0000 Inventory Management Package Overview 4
  118. IM0000 Inventory Management Package Overview 6
  119. IM0000 Inventory Management Package Overview 5
  120. IM0000 Inventory Management Package Overview 8
  121. IM0000 Inventory Management Package Overview: Index
  122. IM0101 Inventory Management Item File Maintenance 1
  123. IM0101 Inventory Management Item File Maintenance 2
  124. IM0101 Inventory Management Item File Maintenance 3
  125. IM0101 Inventory Management Item File Maintenance 4
  126. IM0101 Inventory Management Item File Maintenance 5
  127. IM0101 Inventory Management Item File Maintenance 6
  128. IM0101 Inventory Management Item File Maintenance 7
  129. IM0101 Inventory Management Item File Maintenance 8
  130. IM0101 Inventory Management Item File Maintenance: Index
  131. IM2400 Inventory Management Inventory Transaction Processing 1
  132. IM2400 Inventory Management Inventory Transaction Processing 2
  133. IM2400 Inventory Management Inventory Transaction Processing 3
  134. IM2400 Inventory Management Inventory Transaction Processing 4
  135. IM2400 Inventory Management Inventory Transaction Processing 5
  136. IM2400 Inventory Management Inventory Transaction Processing 6
  137. IM2400 Inventory Management Inventory Transaction Processing 7
  138. IM2400 Inventory Management Inventory Transaction Processing: Index
  139. How to Run Inventory Stock Status Report for a Certain Date
  140. Feature - Transition to Obsolete
  141. Item Last Received Date Not Updated When Received from I/M Transaction Processing
  142. Feature - Zero Item Weight When Using F3 to Copy Item
  143. Feature - Initialize User-Defined Note, Date and Amount Fields When Using F3 to Copy Item
  144. What Information Is Stored in the Location History (IMLOCHST) Table?
  145. Feature - Prevent Excel from Dropping Leading Zeroes in CSV Item Number Field
  146. Feature - Add User ID to User Defined CSV Export
  147. Feature - User Defined CSV Export Item Batch Support
  148. Feature - Export Inventory TRX Audit Trail to CSV
  149. Feature - Add User-Defined Code Table Support in IM User-Defined CSV Export
  150. Feature - Added “Item 1st Received Date Range” Criteria to Item User Defined CSV Export
  151. How to Get a List of Items That Does Not Have GTIN Code Defined
  152. Feature - User Defined CSV Export Quantity Sold by Customer#, Customer Type or Customer Group
  153. Feature - Added inKit (IK) and inBOMP (IB) Column Types to the User-Defined CSV Report
  154. Feature - Added Phantom Locking to Item File Maintenance
  155. Feature - Added CSV Support to the Physical Count Posting Update Edit List and the Variance Report By Item/Warehouse
  156. Feature - Inventory Transfer Management Batches Using CSV Import
  157. Limitations for Inventory Aging Report
  158. Feature - ATP Inquiry Number of Days from Today
  159. Feature - Added Report to "Set TRX Audit File Beginning Balances"
  160. Feature - Added Product Category Selection Range to ABC Analysis Reports
  161. Feature - Added Days Out of Stock (DOS) Column to the Location History Information, Sales Desk Info - Screen
  162. Feature - Show Turn Over Ratio (TOR) in Stock Status Inquiry
  163. Feature - Added Browse Through Items When in the Stock Status Inquiry

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