PRMENU Payroll Package Overview 1

Overview

Package Overview

How To Use This Manual

 

When most people receive a new product, they want to use it right away.  Unfortunately, this is not quite possible when dealing with computer hardware and software.  This manual is intended to serve as a reference guide in describing the functionality and the application of the Payroll package. 

 

If you are not familiar with the basic operation of your Personal Computer (PC), then please read your PC's DOS Manual.  Before loading this system, you should be able to turn on your computer, start or boot DOS, scan diskette file directories, format diskettes, and copy files between diskettes.

 

The first few sections of this manual are intended to introduce the user to the Payroll (PR) system and help get you started.  The latter sections are for reference when the user has specific questions about each of the Payroll applications.  These applications are described later in this section under PR Menu Bar Selections and Definitions.

 

It is highly recommended that the user first read the System Manager manual.  The Package Overview section of this manual gives an overview of the Payroll package.  The General Operator Instructions in the System Manager manual explains how to enter and edit data and the use of special keys on the keyboard.  The Startup section gives step‑by‑step instructions on how to load the programs, create the data files, and enter the initial data.  The Processing Procedures section gives direction in daily, period and year ending procedures.

 

The user should then scan each of the PR sections to understand how each of the PR applications work.  A very basic description of each of these applications is also contained under the heading PR Menu Bar Selections and Definitions that is part of this Package Overview.

 

Data Load sheets are included in the manual under many of the applications.  These sheets may be used to manually fill out the data that must be entered at the computer.  They also may be helpful in easing data entry.

 

Sample screens and reports are also included under each of the appropriate PR applications.  These are a guide to show the user the type of screens and reports that may be obtained from the system.

 

A General Explanation Of Payroll

 

You will benefit by having some understanding of the basic terms and concepts that will be used throughout the rest of this manual.  Even if you have already had a great deal of experience with Payroll packages, reading through this general discussion of Payroll will help you get an idea of how this package has put the basic accounting principles to use.

 


Pr Menu Bar Selections And Definitions

 

There are many Payroll functions, which can be performed by this PR package.

 

Maintenance

 

Employee File

 

Maintains information about the employees; earning rates, tax information, deductions, period‑to‑date, quarter‑to‑date and year‑to‑date totals of earnings, taxes and deductions.

 

Employee Code Tax File

 

Maintains a file or record of additional State and City tax codes that apply to each employee and prints a list of tax codes.

 

Account File

 

Maintains a reference file or record of Payroll accounts, which will be posted to the General Ledger.  Prints a list of accounts.

 

Deduction/Earning Code File

 

Maintains a file or record of the special deductions and earnings that can apply to an employee's pay. Prints a list of these special earnings and deductions.

 

State/City Tax Code File

 

Maintains information related to City/State withholding and other taxes.  Prints a list of these taxes.

 

Job Code File

 

Keeps a file or record containing jobs that can be used to keep track of budgets, contract amounts, and expenses.  Prints a list of job-related information.

 

W-2 Information File

 

Provides for the entry of all necessary additional income and withholding information that is not maintained during normal payroll processing functions but must be reported on standard W‑2 forms. This application allows the user to generate the (SSA) copy "A" information required by the Social Security Administration on magnetic media.

 

L And I Code File

 

Maintains a file or record of codes that calculate labor and industry premiums required by several states for employees and employer.  Prints a list of these codes.

 

L And I Code History File

 

Allows the user to add, maintain, or delete labor and industry code records in the Codes History File.  These records are usually created when the Post Payroll Checks application is run.

 

Shift Code File

 

Maintains a file or record of codes that calculate differentials in pay due to a variance in hourly rate for the shift worked.  Prints a list of these codes.

 

Inquiry

 

Employee File Inquiry

 

Enables you to examine, but not change, the information and notes that were previously entered in the Employee File Maintenance application.

 

Processing

 

Time Transaction Processing

 

Generates and/or allows for the entry of the time and pay transactions that will result in employees being paid.

 

Calculate Payroll

 

Actually performs the payroll calculations.

 

Print Payroll Checks

 

Automatically prints the checks for employees.

 

Post Payroll Checks

 

Posts the earnings, taxes, and deductions to appropriate PTD, QTD, and YTD information and G/L accounts.

 

Manual Transaction Processing

 

Allows for entry of data about manual, voided checks, non‑standard transactions, and adjustments of Payroll data.

 

Post Manual Transactions

 

Posts manual transactions to the appropriate accounts.

 

Check Reconciliation

 

Allows for the entry of data to inform the system which checks have been paid.

 

Clear Employee Totals

 

Clears period‑to‑date, quarter‑to‑date, and year‑to‑date totals, as requested in the Employee file.

 


Print/Create W-2 Forms

 

Provides for the reporting of annual information on gross pay, taxes paid, and other federally required information.

 

Reports

 

Employee Audit Trail Report

 

Enables you to track changes made to sensitive payroll data entered into the change mode of the Employee File.

 

PR Distribution to G/L Report

 

Allows the user to print a report showing the distribution to G/L accounts.

 

Payroll History Reports

 

Prints four reports showing information on employees' pay history, deduction/earnings history, labor and industry premium history, and shift differential history.

 

Employees Reports

 

Prints reports detailing union deductions, overtime and sick pay, non‑employee compensation, worker's compensation, and (for restaurants) reports of meals to employees.

 

Quarterly Payroll Report

 

Prints the required information to fill out the 941A Quarterly Payroll Report, detailing what employees have earned in the quarter.

 

Reconciliation Report

 

Print a report of payroll checks that were paid and those that have not yet been paid.

 

 

Job Distribution Report

 

Prints a report showing how different job expenses are allocated to various General Ledger accounts.

 

Job Analysis Report

 

Allows you to print a report that will show all PR expense, A/P expense, and A/R billed against a job, and compares these to budgeted job figures.


 

Util setup

 

Payroll Setup

 

Allows you to tailor the Payroll package to your specific payroll requirements.

 

Print Spooled Reports

 

Allows you to print or display a spooled report as many times as needed.  If the user wants to print several copies of the report, it is much faster to spool one copy of the report and print it several times.

 

Payroll

  1. Employer-Sponsored Health Coverage Cost on W-2 Form
  2. Does Elliott Provide Payroll Report to Be Compliant with "Obama Care"?
  3. Feature - Add CSV Support to Payroll History Reports
  4. CHECKREC Payroll Processing Check Reconciliation Overview
  5. CLEAREMP Payroll Processing Clear Employee Totals Overview
  6. DEDCDMNT Payroll Deduction/Earning Code File Maintenance
  7. EMPAUD Payroll Employee Audit Trail Report
  8. EMPTXMNT Employee Tax Code File Maintenance
  9. PRACTMNT Payroll PR Account File Maintenance
  10. PRCHECKS Payroll Post Payroll Checks
  11. PRCHKSCN Payroll Check Reconciliation Report
  12. PRDSTSCN Payroll PR Distribution to G/L Report
  13. PRFRQENT Payroll Calculate Payroll
  14. PRHSTMNT Payroll L and I Code History File Maintenance
  15. PRJBASCN Payroll Job Analysis Report
  16. PRJBDSCN Payroll Job Distribution Report
  17. PRJOBMNT Payroll Job Code File Maintenance
  18. PRLIMNT Payroll L and I Code File Maintenance
  19. PRQTRSCN Payroll Quarterly Payroll Report
  20. PRRPTMNU Payroll Employee Reports
  21. PRSFTMNT Payroll Shift Code File Maintenance
  22. PRW2SCN Payroll W-2 Information File Maintenance
  23. EMPMNT Payroll Employee File Maintenance 1
  24. EMPMNT Payroll Employee File Maintenance 2
  25. EMPMNT Payroll Employee File Maintenance 3
  26. EMPMNT Payroll Employee File Maintenance 4
  27. EMPMNT Payroll Employee File Maintenance 5
  28. EMPMNT Payroll Employee File Maintenance 6
  29. EMPMNT Payroll Employee File Maintenance 7
  30. EMPMNT Payroll Employee File Maintenance 8
  31. EMPMNT Payroll Employee File Maintenance 9
  32. EMPMNT Payroll Employee File Maintenance: Index
  33. PRCTLMNT Payroll PR Setup 1
  34. PRCTLMNT Payroll PR Setup 2
  35. PRCTLMNT Payroll PR Setup 3
  36. PRCTLMNT Payroll PR Setup 4
  37. PRCTLMNT Payroll PR Setup: Index
  38. PRHISTSC Payroll History Reports 1
  39. PRHISTSC Payroll History Reports 2
  40. PRHISTSC Payroll History Reports 3
  41. PRHISTSC Payroll History Reports 4
  42. PRHISTSC Payroll History Reports: Index
  43. PRMANMNU Payroll Manual Transaction Processing 1
  44. PRMANMNU Payroll Manual Transaction Processing 2
  45. PRMANMNU Payroll Manual Transaction Processing 3
  46. PRMANMNU Payroll Manual Transaction Processing 4
  47. PRMANMNU Payroll Manual Transaction Processing: Index
  48. PRMENU Payroll Package Overview 1
  49. PRMENU Payroll Package Overview 2
  50. PRMENU Payroll Package Overview 3
  51. PRMENU Payroll Package Overview 4
  52. PRMENU Payroll Package Overview 5
  53. PRMENU Payroll Package Overview 6
  54. PRMENU Payroll Package Overview 7
  55. PRMENU Payroll Package Overview: Index
  56. PRTAXMNT Payroll State/City Tax Code File Maintenance 1
  57. PRTAXMNT Payroll State/City Tax Code File Maintenance 2
  58. PRTAXMNT Payroll State/City Tax Code File Maintenance 3
  59. PRTAXMNT Payroll State/City Tax Code File Maintenance 4
  60. PRTAXMNT Payroll State/City Tax Code File Maintenance: Index
  61. PRTIMMNU Payroll Time Transaction Processing 1
  62. PRTIMMNU Payroll Time Transaction Processing 2
  63. PRTIMMNU Payroll Time Transaction Processing 3
  64. PRTIMMNU Payroll Time Transaction Processing 4
  65. PRTIMMNU Payroll Time Transaction Processing: Index
  66. 2018 Tax Law Changes

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