SYMENU System Manager Introduction 41

Company Specialized Control

 

 

Application Overview

If you purchase modifications from Netcellent and they require new global settings, a menu will be created and placed here.  Normally there is nothing here. 


Design Your Own Form

 

Application Overview

 

These features were developed by Saturn Business Systems, Inc. and integrated into Elliott Business Software by NETcellent System, Inc.  They are powerful functions that give you greater flexibility when printing Invoices, A/P checks, Order Quotes & Acknowledgements, Shipping Labels, Picking Tickets, Packing Slips, and Purchase Orders.  If you do not enable the Design Your Own Forms feature, the system will use its original format for printing:

 

A Comparison Between Saturn Design Your Own and Elliott’s Original Format

 

 

Original Format

Saturn Design Your Own

COP Invoices

User definable.  Not all fields can be placed on the invoice.  Not flexible with field length.  Works with multiple forms feature per customer file setup.

User definable and very flexible.  Extensive fields are supported.  Even though it supports multiple forms at printing time, it does not work with the multiple forms feature per customer file setup.

COP Order Quotes

Hard code format.

User definable and very flexible.

Order Acknowledgement

Hard code format.

User definable and very flexible.

Shipping Labels

Four different pre-defined options.  Works with the barcode label feature.

User definable and very flexible.  Does not work with the barcode label feature.

Picking Tickets

Hard code format.

User definable and very flexible.

Packing Slip

Hard code format.

User definable and very flexible.

Purchase Order

User definable.  Not all fields can be placed on the PO.  Not flexible with field length.

User definable and very flexible. Extensive fields are supported.

A/P Check

Hard code format with a few options.

User definable and very flexible.

 

 

 


Run Instructions

 

Elliott Main Menu à  Util-Setup à Global Setup à  System à  Design Your Form

 

 

 

Design Your Form Setup Screen - Defaults

 

 

Field Entry Descriptions

 

If any of the odd numbered fields from 1 to 15 are flagged “Y”, Design-Your-Own-Form places a menu option for you in the Util-setup menu of the respective module.  Each form has a default assigned in the even fields from 2 to 16.  Fields 17 and 18 define how many decimal places are available for the Item List Price Discount Percent and the Item List Price.

 

This function is implemented in the Accounts Payable, Customer Order Processing and Purchase Order modules.  Please see their respective manuals on how to design your own forms.

 


 Hide Cost Control

 

Application Overview

 

This feature hides the cost fields in AR Customer File Maintenance, IM Item File Maintenance, and P/O Receiving.  This is to prevent everyday users from viewing sensitive cost information.  For higher echelon users, the system will let you define five users who can view these hidden fields. 

 

The following fields will be hidden with this function enabled:

 

Customer file:             Cost PTD, YTD, and Last YR

Item Master file:         FOB and Landed Avg Cost, Last Cost, and Std Cost

PO Receiving:            Unit Cost, Avg, Last, and Std FOB Cost

 

If protecting sensitive cost information is important to you, the cost in the COP line item screen and order edit list can also be hidden.  This is not done through this feature, but in COP Setup by flagging fields 12 and 13 to not display or print costs.

 

Run Instructions

 

From Elliot Main Menu à Util-Setup à Global Setup à System à Hide Cost Control

 

 

                Hide cost Control Setup Screen

 

 

 

    Field 1.     Hide Cost In Customer File Maintenance?

          

                    Answer “Y” if you wish to hide the cost fields in Customer File Maintenance.

 

    Field 2.     Hide Cost In Item File Maintenance?

 

                     Answer “Y” if you wish to hide the item cost fields in Item File Maintenance. 

 

 

    Field 3.     Hide Unit Cost In P/O Receiving ?

 

                     Answer “Y” if you wish to hide the unit cost in P/O Receiving.

 

 

    Fields 4-8.                         Supervisor 1 - 5 Who Will Always See Cost?

 

       Fields 4 through 8 allows you to define five supervisors who will be able to view these cost fields.     

 

 

Hide Cost Customer File Maintenance

 

If you answer “Y” to “Hide Cost In Customer File Maintenance” and are not one of the 5 designated supervisors, you will see an “N/A” status in the cost fields (44, 45 and 46) in the Customer File Maintenance as shown below. 

 

 

 


 

 


Hide Cost In Item File Maintenance

 

If you answer “Y” to Hide Cost In Item File Maintenance and are not one of the five supervisors, you will see an “N/A” status in the item cost fields in the Item Master File as shown below.  If you have Landed Cost enabled, the Landed Cost and FOB Cost fields will both be hidden.

 

 

 


                         Cost Fields 24 – 27 = N/A

 

 

                        


                             Cost Fields 86 – 88 = N/A


Hide Unit Cost In P/O Receiving

 

If you answer “Y” to “Hide Unit Cost In P/O Receiving” and are not one of the five supervisors, you will see an “N/A” status in the Unit Cost field (10) in PO Receiving as shown below.

 

 

 



 

Landed Cost Control

 

Application Overview

 

This application lets you keep track of both Landed Cost and Freight On Board (FOB) Cost.  FOB Cost is the cost your vendor charges to get your merchandise to a point where you take ownership and assume the responsibility of getting the merchandise to your location.  The FOB Cost plus any additional costs such as vessel freight, inland freight, duties, insurance, etc. are referred to as Landed costs.

 

With this feature you can manually or automatically calculate Landed Costs, perform breakdown analysis, or simply let Landed Cost be the same as FOB.  When calculating Landed costs, you can use a simple Landed Factor defined at the item level or aggregate the entire vessel shipment to calculate Landed Cost for each item in the shipment.

 

Normally, import businesses and those with freight being a significant part of their inventory value should use Landed Cost as the method to value their inventory.  However, this decision should be carefully evaluated with a CPA, as there are pros and cons as well as IRS requirements.  By default, the system will use FOB cost to value your inventory. 

 

 

 

Run Instructions

 

A requirement to using Landed Cost is to flag the “Distribute By Amt or Qty” fields in the Purchase Order and Inventory setup file to be “Q”, distribute by Quantity.

 


 

 



 I/M Setup Screen #2 Field 27 = “Q”                                PO Setup Screen field 17 = “Q”

 

         Inventory Menu à Util-Setup à I/M Setup                              Purchase Order Menu à Util-Setup à P/O Setup 

 

 

After changing the above fields, the next step is to set up Landed Cost.

 


Landed Cost Setup

 

Goto:    Elliott Main Menu à Util-Setup à Global Setup à System à Landed Cost Control

 

 

 


                        Landed Cost Setup Screen

 

 

Entry Field Descriptions

 

Field 1.   Use FOB Or Landed Cost as A Primary Cost?

      

       If you wish to use Landed Cost to value your inventory, then answer “L” to this question.  If you  wish to use FOB Cost, then answer “F” to this question.  By default, the system will assign “F”. 

 

       After entering “L”, a window will display prompting you to switch from FOB to Landed Cost (See figure on the next page).  If you answer “Y”, the utility will run the conversion process.  After running this procedure, the item master file will show Landed Cost for Standard, Average and Last Cost in the first Screen (See figure on the next page).

 

               


 


                  To Convert to Landed Cost answer “Y”

 


 

   Inventory Item File Now Reflects Landed Cost, Fields 24 – 25

 

 

The original FOB costs in these fields have now been moved to Fields 86, 87, and 88 of the 3rd Inventory Item File screen. 

 

If you are not using Landed Cost, then the FOB cost fields will be displayed in the 1st Inventory File screen and the Landed Costs displayed in the 3rd screen, Fields 86, 87, and 88.


Field 2.   Create Landed Cost Var Act on A/P Trx?

      

       If you would like to create a Landed Cost Variance account, answer “Y” to this question.  In cases where differences are found between the A/P Voucher Actual Amt and the Landed Cost Amt (entered during receiving), this Variance Account will hold the “difference” in amount.

 

 

Field 3.   Landed Cost Variance Account

 

               If you enter “Y” to question 2, then you need to put in the variance account number in this field.

 

 

 

Field 4.   Warning if Landed Cost <= FOB Cost

 

       Normally, the landed cost is greater than the FOB cost.  This yes/no question allows you to activate/deactivate this warning message.

 

 

Field 5.   Default Duty Rate in %

 

       Many times when importing, companies must pay duty taxes on their inventory.  For this reason, duty taxes are part of Landed Cost.  The rate entered in this field, will serve as the default duty rate for each new item entered in I/M Item File Maintenance.

 

 

Field 6.   Are all Duty Rates Identical?

 

       If you answer “N”, you will be able to override the duty % for each item when maintaining the item records.  In some instances, the duty rate is the same for all items in a company’s inventory.  This option gives you the ability to enforce one rate for all items entered in I/M Item File Maintenance. 

               If you enter “Y” the following happens:

   

1.     All inventory items will use the duty rate % entered in Field 5: Default Duty Rate in %

 

2.     No matter what is entered in the item file’s duty rate, the rate entered in Field 5 will be used in the Landed Cost calculation.

 

               3.  Users are not allowed access to the duty rate from within I/M’s Item File Maintenance.

   

          

               If you enter “N” the following happens:

 

1.     All inventory items will use the duty rate % entered in Field 5 Default Duty Rate In %

 

2.     The duty rate % entered in the Item File record will be used in Landed Cost calculations.

 

               3.  Users may override the duty rate from within I/M Item File Maintenance.

 


Field 7.   Use Last Landed Cost Or Factor During Receiving?

 

       IF “L”, the system defaults, at time of PO receiving, to the last Landed Cost in the I/M file and allows you to override it.

 

       If “F”, it will use the Landed Cost factor set up in the Inventory Item file for that item.

 

       If by past experience, the average Landed Cost is 15% higher than FOB cost on a particular item, then you can set a Landed Cost factor of 1.15 for that item.  At the time of PO Receiving, the PO line item FOB Cost will be multiplied by 115% to calculate your Landed Cost.  Since Landed Cost = FOB Cost + additional costs, the Landed Cost factor should always be => 1.

   

               NOTE:  You cannot use this function if are automatically calculating Landed Cost.                               

 

 

Additional Setups

 

Fixed Cost Per Unit:     This allows you to apply an additional fixed cost to an item that will be added to the Landed Cost at time of receiving the Purchase Order.  Fixed Cost Per Unit is set up and maintained in the Inventory Item File.  Fixed Cost Per Unit is an option and not a required step.

 

Vessel File:                  This is a required file if you wish to use automatic Landed Cost calculations.  It is set up and maintained in Inventory Maintenance.

 

 

For processing and calculating Landed Cost, see the Receiving Chapter of the Purchase Order Manual and the Calculate Landed Cost in Inventory Maintenance, Vessel file.

 

 


Systems Manager

  1. Mapped Drives Disappear After Logoff or Reboot
  2. Using Raw Data Pass Through for Dot Matrix Printer on Windows 10 Does Not Work
  3. How Do I Find The Workstation That's Infected with The Crypto Ransom Ware?
  4. How to Reset the Counter in *.DAT Files After Recovery from Crypto Ransom Ware Attack
  5. Aging Shows Differently After Database Rebuild
  6. What Do I Do When My Anti-virus Software Reports Elliott EXE File as a Virus?
  7. High CPU Usage and Performance Issues After Implementing NTFS Security
  8. "We can't verify who created this file. Are you sure you want to run this file?"
  9. Problem with Printer Configuration If Running Elliott from Multiple Workstations
  10. Inconsistent Elliott Error on Terminal Server
  11. How to Restore Elliott from CryptoWall Ransomware Attack
  12. Clarify Laser Forms Line Item Level Barcode Printing
  13. Is Dot Matrix Printer Still Supported in Elliott with Windows 10?
  14. Should I Install the 32-bit or 64-bit Outlook/Office?
  15. I Receive Error 114 When I Start Up Elliott on the Server
  16. Manage Data Execution Prevention (DEP) Through Registry Editing
  17. Windows Defender May Cause Elliott Start-Up Difficulties
  18. Why Do I Exceed Elliott User License Count When There are No or Very Few Users in Elliott?
  19. What Causes Load Error 198?
  20. How the Windows Scheme You Choose May Affect the Elliott Screen Display
  21. Still Get Error 114 After Adding All Elliott EXE Files to the DEP List
  22. How to Copy Laser Form Templates from Company to Company
  23. Weird Character Displayed for Backslash (\) Character
  24. Does Elliott Support Desktop Virtualization?
  25. Access Is Denied When Launching Elliott V8 Report Viewer
  26. User Cannot See Some Spooled Reports in Elliott V8
  27. Why Does the User List Function Take Forever to Bring Up?
  28. I Am Running Out of Invoice Numbers -- I Need Direction to Archive Invoices
  29. Algorithm to Speed Up eContacts List in Elliott V8
  30. Elliott Requires Volume Supporting 8dot3name
  31. Elliott Running Extremely Slow on Windows 8 with Trend Micro Anti Virus Software Installed
  32. What Causes "File Table Exceed Limit" Error?
  33. Mass Email Time Out
  34. Report Incomplete After 4 Hours: Event Stops Working After Upgrade to Elliott V8
  35. File Created in C:\ Root Directory Disappears
  36. Is There a Way to Create and Distribute Elliott Printer Configurations?
  37. What Are "COBOL Only" or "User Defined" Event Actions? Can We Use Them in Any Way?
  38. How to Purge WSORDHDR.BTR and WSORDLIN.BTR files?
  39. CPORDLS (Order Serial/Lot File) Btrieve Page Size
  40. Create PO Receiving Event to Trap Negative Qty on Hand Problem
  41. Reducing File Sizes for INITLFILE.LOG & SYACTLOG.BTR
  42. Windows 10 and Trend Micro Anti-Virus Software
  43. The Remote Certificate Is Invalid According to the Validation Procedure
  44. Customer Has Multiple Primary Contacts or No Primary Contact
  45. Btrieve Error 46 on S/M Activity Log File
  46. Multi-Currency Workarounds in Elliott
  47. Using the Export Processor to Export Data
  48. Instructions for Importing Laser Form Template
  49. I Am Unable to Post or Enter a Date for the New Year
  50. Does Elliott Work Under Virtualized Desktops Infrastructure (VDI)
  51. Btrieve Error 80 During Defer Processing
  52. Lauch CSV File -- There Was a Problem Sending the Command to the Program
  53. Feature - System Users File Integrity Check
  54. Receive Error in NWSMSCRN for Function Pf-Map-Coordinate-Space
  55. Not Able to Receive Event Emails from Certain Users
  56. Feature - Events for Add Note and Delete Note
  57. When and How to Use DDF2BTR.EXE Utility
  58. Elliott Last Printing Job Overrides Windows Default Printer on Windows 10
  59. Not Able to Change Attributes Added by Other Users
  60. Feature - New Context Menus in v8.0 Spooled Reports Manager
  61. Feature - Automatic Archiving of Spooled Reports in Elliott v8.0
  62. Feature - Enhanced Security for Attributes
  63. Feature - Deferred Processing Multiple Times Per Day
  64. Feature - Ability to Specify User ID in User Search
  65. Feature - Utility to Re-Calculate Item First Received and Last Received Date
  66. NSCTLMN1 Global Setup Time Clock Global Setup
  67. How to Set Up One-to-One Restriction of Customer and Item
  68. Recursion Error When Drill Down to Item File Inquiry
  69. Error Invoking Macro - Cannot Install Hook
  70. Feature - Record Navigation in Attribute Window
  71. Error Connecting VPN from Windows 10 to Windows 2008 Server
  72. How to Stop Users from Sending Elliott Reports through Email
  73. Does Elliott Support Windows 10?
  74. It Is Extremely Slow to Run Elliott over VPN Connection
  75. SYTIMCLK Systems Manager General Time Clock
  76. Feature - Recalculate AP Vendor YTD and Last Year Amount
  77. XCO0100 Systems Manager Design Your Own Order
  78. Feature - Restrict Recurring Event for Number of Times for a Specific Reference
  79. How Do I Limit the Companies for Users?
  80. Feature - Enforced Report Destinations
  81. I Am Unable to Create a New User in Elliott
  82. Feature - PDF Printing in Elliott V8.2
  83. Feature: PDF PostOffice in Elliott V8.2, Introduction
  84. Feature: PDF PostOffice in Elliott V8.2, Part 1
  85. Feature: PDF PostOffice in Elliott V8.2, Part 2
  86. Feature: PDF PostOffice in Elliott V8.2, Part 3
  87. Feature - Added Checkbox and Description to Attribute List and the SPS Commerce Create Attribute Register
  88. Feature - Performance Options for eContact Activity Tab
  89. Feature - Mass Change Salesman Utility
  90. Elliott Installer File-In-Use Warning During Installation
  91. Unable to Run Elliott from UNC Path
  92. V8 Program Desktop Startup Shortcuts - Internal Macro
  93. Event When Order Put On Hold at Invoice Printing
  94. Feature - Time Clock Logoff Type
  95. Feature - Added Distribution to G/L History Files
  96. Feature - Utility to Update eContact PDF PostOffice Flags
  97. Can I Use Elliott for Sales, Telemarketing and CRM Purposes?
  98. Emailing PDF with SSPI Failed After Online Charging Using Credit Card
  99. Can You Explain How Elliott Stores Serial Numbers in Its Database?
  100. Converting Elliott Internal Date to Conventional Date Format in Excel
  101. All of a Sudden, My Terminal Server's Elliott Default Changed to Someone Else's Settings
  102. WannaCry Ransomware Security Recommendation
  103. Symantec Endpoint Protection Versions 12 and 14 Cause Elliott Startup Error
  104. Notes Security - From Global Setup, Note Type to Supervisory Relationship
  105. Remote Desktop Workstation Name
  106. Which Anti-Virus Software Do You Recommend to Installing on the Elliott ERP Server?
  107. Menu Access Error - You Do Not Have Access to CP,INQ, Menu Item 01
  108. Ping Test to Isolate Inconsistent Load Error 198
  109. The Definitions of Extra Flags in System Period Control Setup
  110. How to Use Procdump.exe to Create a Memory Dump for PSQL Engine
  111. Feature - Group Location Security
  112. NSCTLMN4 Global Setup Bill of Lading 1
  113. NSCTLMN4 Global Setup Bill of Lading 2
  114. NSCTLMN4 Global Setup Bill of Lading 3
  115. NSCTLMN4 Global Setup Bill of Lading 4
  116. NSCTLMN4 Global Setup Bill of Lading 5
  117. NSCTLMN4 Global Setup Bill of Lading 6
  118. NSCTLMN4 Global Setup Bill of Lading 7
  119. NSCTLMN4 Global Setup Bill of Lading 8
  120. NSCTLMN4 Global Setup Bill of Lading 9
  121. NSCTLMN4 Global Setup Bill of Lading 10
  122. NSCTLMN4 Global Setup Bill of Lading: Index
  123. Feature - Support 12 Months History in Export Processor
  124. NSCTLMN3 Inventory Management Global Control Setup 1
  125. NSCTLMN3 Inventory Management Global Control Setup 2
  126. NSCTLMN3 Purchase Order Global Control Setup 1
  127. NSCTLMN3 Purchase Order Global Control Setup 2
  128. NSCTLMN3 Bill of Material and Production Order Global Control Setup
  129. NSCTLMN3 Distribution Modules Global Setup: Index
  130. NSCTLMN5 Global Setup Change Quote to Order 1
  131. NSCTLMN5 Global Setup Change Quote to Order 2
  132. NSCTLMN5 Global Setup Change Quote to Order 3
  133. NSCTLMN5 Global Setup Change Quote to Order 4
  134. NSCTLMN5 Global Setup Change Quote to Order 5
  135. NSCTLMN5 Global Setup Change Quote to Order 6
  136. NSCTLMN5 Global Setup Change Quote to Order: Index
  137. I Cannot See the Spooled Reports Even though I Am an Administrator Equivalent User
  138. Multi-Currency Exchange Handling in Elliott
  139. How to be a Good Elliott Citizen
  140. Salesman Security
  141. SYMENU System Manager Introduction 1
  142. SYMENU System Manager Introduction 2
  143. SYMENU System Manager Introduction 3
  144. SYMENU System Manager Introduction 4
  145. SYMENU System Manager Introduction 5
  146. SYMENU System Manager Introduction 6
  147. SYMENU System Manager Introduction 7
  148. SYMENU System Manager - External Macros
  149. SYMENU System Manager - Internal Macros
  150. SYMENU System Manager Introduction 10
  151. Feature - Audit Trail of Accumulator Clearing
  152. SYMENU System Manager Introduction 11
  153. SYMENU System Manager Introduction 12
  154. SYMENU System Manager Introduction 13
  155. SYMENU System Manager Introduction 14
  156. SYMENU System Manager Introduction 15
  157. SYMENU System Manager Introduction 16
  158. SYMENU System Manager Introduction 17
  159. SYMENU System Manager Introduction 18
  160. SYMENU System Manager Introduction 19
  161. SYMENU System Manager Introduction 20
  162. SYMENU System Manager Introduction 21
  163. SYMENU System Manager Introduction 22
  164. SYMENU System Manager Introduction 23
  165. SYMENU System Manager Introduction 24
  166. SYMENU System Manager Introduction 25
  167. SYMENU System Manager Introduction 26
  168. SYMENU System Manager Introduction 27
  169. SYMENU System Manager Introduction 28
  170. SYMENU System Manager Introduction 29
  171. SYMENU System Manager Introduction 30
  172. SYMENU System Manager Introduction 31
  173. SYMENU System Manager Introduction 32
  174. SYMENU System Manager Introduction 33
  175. SYMENU System Manager Introduction 34
  176. SYMENU System Manager Introduction 35
  177. SYMENU System Manager Introduction 36
  178. SYMENU System Manager Introduction 37
  179. SYMENU System Manager Introduction 38
  180. SYMENU System Manager Introduction 39
  181. SYMENU System Manager Introduction 40
  182. SYMENU System Manager Introduction 41
  183. SYMENU System Manager Introduction 42
  184. SYMENU System Manager Introduction 43
  185. SYMENU System Manager Introduction 44
  186. SYMENU System Manager Introduction 45
  187. SYMENU System Manager Introduction 46
  188. SYMENU System Manager Introduction 47
  189. SYMENU System Manager Introduction 48
  190. SYMENU System Manager Introduction 49
  191. SYMENU System Manager Introduction 50
  192. SYMENU System Manager Introduction 51
  193. SYMENU System Manager Introduction 52
  194. SYMENU System Manager Introduction: Index
  195. Elliott V7.0 Release Notes: What's New Since Elliott V6.7
  196. Elliott V7.1 Release Notes: What's New Since Elliott V7.0
  197. Elliott V7.2 Release Notes: What's New Since Elliott V7.1
  198. Elliott V7.3 Release Notes: What's New Since Elliott V7.2
  199. Elliott V8.1 Release Notes: What's New Since Elliott V8.0
  200. Elliott V7.4 Release Notes: What's New Since Elliott V7.3
  201. Elliott V7.5 Release Notes: What's New Since Elliott V7.4
  202. Elliott V8.0 Release Notes: What's New Since Elliott V7.5
  203. Elliott V8.2 Release Notes: What's New Since Elliott V8.1
  204. Drill Down and Receive Message You Do Not Have Access
  205. Problem Running Elliott After Upgrading Windows 10 to Fall Creator Edition
  206. MAPISendMail failed! Not supported [26]
  207. What Information Is Stored in System 12 Months Table (SY12MONS)?
  208. Elliott Telephony Integration - How to Call through My Telephone Set from eContact?
  209. Error Adding Printer Configuration After Latest Windows 10 Update
  210. Anti-Virus Causes PostOffice Emailing Problem
  211. Feature - Equal Sign Support in Export Processor
  212. Running Elliott 8.2 and Up on Windows 2003 Server
  213. How Can I Find Out About New Elliott Events Added or Changed Lately?
  214. Feature - Export Enhanced Attribute Predefined Code Value and Description
  215. Error 114 with GUIUTL32.LBR\GUIUTIL.int in Defer Processing
  216. EL800.EXE - Bad Image - MSVCRT20.dll Is Either Not Designed to Run on Windows or It Contains an Error
  217. Anti-Virus Caused Failure on Crystal Reports ODBC Access
  218. AVIRA Anti Virus Software Kills Elliott EL800 Executable
  219. Error: Trx Date Outside Date Range (00/00/00 - 00/00/00)
  220. How to Allow User to See All Spooled Reports in One Module
  221. A Support Case of Investigating Elliott Database Performance Problem
  222. Received Error in Macro DEALLOC-SHR-MEM Deallocate Failed - Invalid Pointor
  223. Feature - Added the Ability to Purge the System Activity Log
  224. Sequential File Access Status Code
  225. How to Start Defer Processing Automatically Upon Logon Admin Account?

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