Create PO Receiving Event to Trap Negative Qty on Hand Problem

Q - Sometimes our receiving department is behind with their tasks in updating received quantities in the Elliott inventory. As a result, it creates a negative quantity on hand in Elliott. The items sold during the period use the old average cost.  Then when the receiving department finally posts the received inventory to make the quantity positive again, this often makes the new average cost look very strange.  I understand this is a mathematics issue since the new quantity on hand balance needs to carry the cost adjustment of the previous items sold under the old average cost when the quantity is negative.

I would like to be notified by Elliott so I can know when the receiving of an item is posted and when the previous quantity on hand was negative so I can manually adjust the average cost.  How can I configure Elliott so I can receive such a notification?

A - The area you need to be familiar with is called "Event."  Event is a great feature in Elliott that can automate many tasks, and yet many Elliott users are not familiar with it.  The information below describes how to subscribe to the "PO Receiving Event."  The same procedure can be used to subscribe to other events.

(1) What Is an "Event"?
If you are not familiar with an "Event," you may ask, "What is the definition of an Event?"  Well, you can think of "Events" like magazines or newspapers.  There are many events in Elliott that constantly take place as you are using the program.  But you are not necessarily interested in every single event in Elliott, just like you are not interested in subscribing to all magazines or newspapers out there.

When you are interested in subscribing to certain events, then you will go through the event subscription process, just like when you subscribe to a magazine or newspaper.  When the event is being triggered (like when the magazine is being published), you can determine how you want that information to be delivered to you.  The most common method is by emails or ticklers.  Some Elliott users use ticklers as an internal email, so this is an alternative to the email method.  You can also choose "message box" as a delivery method.  However, the message box will display information to the users who triggered the event, not necessarily the users who created the event subscription.  Most of the time, a message box is used as a way to provide a friendly reminder to the user.

If you want to know a list of events that you can subscribe to in Elliott, you may go to Elliott Main Menu -> Util-Setup -> System File Maintenance -> Report -> Master Event List.  

If you are interested to know who is currently subscribing to what events in Elliott, in the same area you may go to Elliott Main Menu -> Util-Setup -> System File Maintenance -> Report -> Event Subscription Report.  

The rest of this document describes how to subscribe to the "PO Receiving by Item" event when the item quantity on hand is negative. 

(2) Access Event User Interface
Normally, you will subscribe to an event from a Master File Maintenance or Inquiry.  The following are common areas that you can subscribe to for the most popular events:
  • Item File Maintenance or Inquiry Screen
  • Customer File Maintenance or Inquiry Screen
  • Salesman File Maintenance
  • Ship-to File Maintenance or Inquiry Screen
  • COP Order Entry Change Mode
  • Global Setup - this is where you can subscribe to management events
Generally speaking, an event is associated with one or more Master Records. In this case, you need to subscribe to "PO Receiving by Item Event."  So you will need to go to Item File Maintenance or Inquiry Screen and bring up an item.  Bringing up any item will do since our intention is to find the negative quantity on hand for any item.  To access the event, use the toolbar icon that looks like a thunderbolt.  See sample screen below.



After you click on the "Event" button, a list of subscriptions for item-related events will be displayed in the popup window. See sample screen below.



(3) Press F5 to Subscribe to A New Event
From the Event Request window, you can change or delete an existing event.  You can also press "F5" to add a subscription to a new event.  When you do so, a window showing a list of item-related events will show up.  You can browse this list and find the various item-related events.  In this case, you will look for the "Program" = "PO2002," "Type" = "RECVITEM" and "Description" = "Receive Item."  Once you find it, press the "Enter" key to subscribe to it.  See sample screen below.



One you select the event you want to subscribe to, the following window shows up.



In this window, it is important to know that you need to pay attention to the following areas:
  • Action Type
  • Subscribe to All
  • Disposition
  • Filters Tab
  • Email Tab
(4) Action Type
As explained before, the commonly used action types are emails, ticklers and a message box.  In this case, you probably wish to be notified with an email when a receiving is posted for an item with a quantity that was previously negative. So make sure the "E-mail" option is chosen.

(5) Subscribe to All
You subscription can be for one item only (i.e., DATA-BUS in our example), or you may be interested in all items.  By default, it is for one particular item only.  But most of the time, you are interested to know about all items.  Therefore, you will need to click on the "Subscribe to all" button.

(6) Disposition
You will decide whether you wish to be notified for one time only, or every time it happens.  In this case, you wish to be notified every time a receiving is posted for an item that has a previously negative quantity. You will need to change the default "Once per Item" to "Recurring request."

(7) Filters Tab
Using Filters is optional.  In some case, it will be very helpful.  In this case, we are not interested in receiving emails for every single receiving event.  Every single event can support up to 10 different variables.  Luckily, this PO Receiving by Item event supports an "Old Qty-OH" variable, which is exactly what we need.  So you will go to the "Filters" tab, and to the right of the "Old Qty-OH" line, choose the Oper (Operator) as "LT," which means "Less Than."  Then, in the "Rule Value(s)" field, enter the value "0."  By doing so, you are telling the system that you are only interested in  those PO Receiving by Item events when the "Old Qty-OH" is less than zero.



If you don't find the variable you need, it is possible it is in a similar but different event.  It is also possible Elliott does not support it at this moment.  In that case, you will need to contact us to see if we can add the support for the variable you need.

(8) Email Tab
Since we choose to be notified by "E-mail," we need to go to the "Email" tab to construct the email content.  The following is a sample.



In this tab, you will see many @@.....@@ tags.  These are variables, which means at the time an event is triggered, the system will replace these variables with the actual value to construct the final email contents.

Since you may not know, for example, what @@REF-ID01@@ means, you can use the mouse "right click" to bring up the context popup menu.  From this popup menu, you can insert the variable tags in the email.  See the following example of the popup menu after doing a "right click."



Once you have subscribed to this PO Receiving by Item event, then when you post a receiving transaction where the item quantity was previously negative, an email will be sent to the subscriber (i.e., rss@netcellent.com in this case).  See the sample email below.



That's it!

Again, the procedure above can be used to subscribe to other events in Elliott too.  Feel free to explore this powerful feature in Elliott.  The following are related Knowledge Base articles about events, which may be helpful for your reference:

http://support.elliott.com/knowledgebase/articles/457572-how-to-subscribe-to-add-order-event-so-i-only-rece
 
http://support.elliott.com/knowledgebase/articles/509445-how-to-subscribe-a-customer-event-by-salesman

http://support.elliott.com/knowledgebase/articles/546250-what-are-cobol-only-or-user-defined-event-acti


Systems Manager

  1. Mapped Drives Disappear After Logoff or Reboot
  2. Using Raw Data Pass Through for Dot Matrix Printer on Windows 10 Does Not Work
  3. How Do I Find The Workstation That's Infected with The Crypto Ransom Ware?
  4. How to Reset the Counter in *.DAT Files After Recovery from Crypto Ransom Ware Attack
  5. Aging Shows Differently After Database Rebuild
  6. What Do I Do When My Anti-virus Software Reports Elliott EXE File as a Virus?
  7. High CPU Usage and Performance Issues After Implementing NTFS Security
  8. "We can't verify who created this file. Are you sure you want to run this file?"
  9. Problem with Printer Configuration If Running Elliott from Multiple Workstations
  10. Inconsistent Elliott Error on Terminal Server
  11. How to Restore Elliott from CryptoWall Ransomware Attack
  12. Clarify Laser Forms Line Item Level Barcode Printing
  13. Is Dot Matrix Printer Still Supported in Elliott with Windows 10?
  14. Should I Install the 32-bit or 64-bit Outlook/Office?
  15. I Receive Error 114 When I Start Up Elliott on the Server
  16. Manage Data Execution Prevention (DEP) Through Registry Editing
  17. Windows Defender May Cause Elliott Start-Up Difficulties
  18. Why Do I Exceed Elliott User License Count When There are No or Very Few Users in Elliott?
  19. What Causes Load Error 198?
  20. How the Windows Scheme You Choose May Affect the Elliott Screen Display
  21. Still Get Error 114 After Adding All Elliott EXE Files to the DEP List
  22. How to Copy Laser Form Templates from Company to Company
  23. Weird Character Displayed for Backslash (\) Character
  24. Does Elliott Support Desktop Virtualization?
  25. Access Is Denied When Launching Elliott V8 Report Viewer
  26. User Cannot See Some Spooled Reports in Elliott V8
  27. Why Does the User List Function Take Forever to Bring Up?
  28. I Am Running Out of Invoice Numbers -- I Need Direction to Archive Invoices
  29. Algorithm to Speed Up eContacts List in Elliott V8
  30. Elliott Requires Volume Supporting 8dot3name
  31. Elliott Running Extremely Slow on Windows 8 with Trend Micro Anti Virus Software Installed
  32. What Causes "File Table Exceed Limit" Error?
  33. Mass Email Time Out
  34. Report Incomplete After 4 Hours: Event Stops Working After Upgrade to Elliott V8
  35. File Created in C:\ Root Directory Disappears
  36. Is There a Way to Create and Distribute Elliott Printer Configurations?
  37. What Are "COBOL Only" or "User Defined" Event Actions? Can We Use Them in Any Way?
  38. How to Purge WSORDHDR.BTR and WSORDLIN.BTR files?
  39. CPORDLS (Order Serial/Lot File) Btrieve Page Size
  40. Create PO Receiving Event to Trap Negative Qty on Hand Problem
  41. Reducing File Sizes for INITLFILE.LOG & SYACTLOG.BTR
  42. Windows 10 and Trend Micro Anti-Virus Software
  43. The Remote Certificate Is Invalid According to the Validation Procedure
  44. Customer Has Multiple Primary Contacts or No Primary Contact
  45. Btrieve Error 46 on S/M Activity Log File
  46. Multi-Currency Workarounds in Elliott
  47. Using the Export Processor to Export Data
  48. Instructions for Importing Laser Form Template
  49. I Am Unable to Post or Enter a Date for the New Year
  50. Does Elliott Work Under Virtualized Desktops Infrastructure (VDI)
  51. Btrieve Error 80 During Defer Processing
  52. Lauch CSV File -- There Was a Problem Sending the Command to the Program
  53. Feature - System Users File Integrity Check
  54. Receive Error in NWSMSCRN for Function Pf-Map-Coordinate-Space
  55. Not Able to Receive Event Emails from Certain Users
  56. Feature - Events for Add Note and Delete Note
  57. When and How to Use DDF2BTR.EXE Utility
  58. Elliott Last Printing Job Overrides Windows Default Printer on Windows 10
  59. Not Able to Change Attributes Added by Other Users
  60. Feature - New Context Menus in v8.0 Spooled Reports Manager
  61. Feature - Automatic Archiving of Spooled Reports in Elliott v8.0
  62. Feature - Enhanced Security for Attributes
  63. Feature - Deferred Processing Multiple Times Per Day
  64. Feature - Ability to Specify User ID in User Search
  65. Feature - Utility to Re-Calculate Item First Received and Last Received Date
  66. NSCTLMN1 Global Setup Time Clock Global Setup
  67. How to Set Up One-to-One Restriction of Customer and Item
  68. Recursion Error When Drill Down to Item File Inquiry
  69. Error Invoking Macro - Cannot Install Hook
  70. Feature - Record Navigation in Attribute Window
  71. Error Connecting VPN from Windows 10 to Windows 2008 Server
  72. How to Stop Users from Sending Elliott Reports through Email
  73. Does Elliott Support Windows 10?
  74. It Is Extremely Slow to Run Elliott over VPN Connection
  75. SYTIMCLK Systems Manager General Time Clock
  76. Feature - Recalculate AP Vendor YTD and Last Year Amount
  77. XCO0100 Systems Manager Design Your Own Order
  78. Feature - Restrict Recurring Event for Number of Times for a Specific Reference
  79. How Do I Limit the Companies for Users?
  80. Feature - Enforced Report Destinations
  81. I Am Unable to Create a New User in Elliott
  82. Feature - PDF Printing in Elliott V8.2
  83. Feature: PDF PostOffice in Elliott V8.2, Introduction
  84. Feature: PDF PostOffice in Elliott V8.2, Part 1
  85. Feature: PDF PostOffice in Elliott V8.2, Part 2
  86. Feature: PDF PostOffice in Elliott V8.2, Part 3
  87. Feature - Added Checkbox and Description to Attribute List and the SPS Commerce Create Attribute Register
  88. Feature - Performance Options for eContact Activity Tab
  89. Feature - Mass Change Salesman Utility
  90. Elliott Installer File-In-Use Warning During Installation
  91. Unable to Run Elliott from UNC Path
  92. V8 Program Desktop Startup Shortcuts - Internal Macro
  93. Event When Order Put On Hold at Invoice Printing
  94. Feature - Time Clock Logoff Type
  95. Feature - Added Distribution to G/L History Files
  96. Feature - Utility to Update eContact PDF PostOffice Flags
  97. Can I Use Elliott for Sales, Telemarketing and CRM Purposes?
  98. Emailing PDF with SSPI Failed After Online Charging Using Credit Card
  99. Can You Explain How Elliott Stores Serial Numbers in Its Database?
  100. Converting Elliott Internal Date to Conventional Date Format in Excel
  101. All of a Sudden, My Terminal Server's Elliott Default Changed to Someone Else's Settings
  102. WannaCry Ransomware Security Recommendation
  103. Symantec Endpoint Protection Versions 12 and 14 Cause Elliott Startup Error
  104. Notes Security - From Global Setup, Note Type to Supervisory Relationship
  105. Remote Desktop Workstation Name
  106. Which Anti-Virus Software Do You Recommend to Installing on the Elliott ERP Server?
  107. Menu Access Error - You Do Not Have Access to CP,INQ, Menu Item 01
  108. Ping Test to Isolate Inconsistent Load Error 198
  109. The Definitions of Extra Flags in System Period Control Setup
  110. How to Use Procdump.exe to Create a Memory Dump for PSQL Engine
  111. Feature - Group Location Security
  112. NSCTLMN4 Global Setup Bill of Lading 1
  113. NSCTLMN4 Global Setup Bill of Lading 2
  114. NSCTLMN4 Global Setup Bill of Lading 3
  115. NSCTLMN4 Global Setup Bill of Lading 4
  116. NSCTLMN4 Global Setup Bill of Lading 5
  117. NSCTLMN4 Global Setup Bill of Lading 6
  118. NSCTLMN4 Global Setup Bill of Lading 7
  119. NSCTLMN4 Global Setup Bill of Lading 8
  120. NSCTLMN4 Global Setup Bill of Lading 9
  121. NSCTLMN4 Global Setup Bill of Lading 10
  122. NSCTLMN4 Global Setup Bill of Lading: Index
  123. Feature - Support 12 Months History in Export Processor
  124. NSCTLMN3 Inventory Management Global Control Setup 1
  125. NSCTLMN3 Inventory Management Global Control Setup 2
  126. NSCTLMN3 Purchase Order Global Control Setup 1
  127. NSCTLMN3 Purchase Order Global Control Setup 2
  128. NSCTLMN3 Bill of Material and Production Order Global Control Setup
  129. NSCTLMN3 Distribution Modules Global Setup: Index
  130. NSCTLMN5 Global Setup Change Quote to Order 1
  131. NSCTLMN5 Global Setup Change Quote to Order 2
  132. NSCTLMN5 Global Setup Change Quote to Order 3
  133. NSCTLMN5 Global Setup Change Quote to Order 4
  134. NSCTLMN5 Global Setup Change Quote to Order 5
  135. NSCTLMN5 Global Setup Change Quote to Order 6
  136. NSCTLMN5 Global Setup Change Quote to Order: Index
  137. I Cannot See the Spooled Reports Even though I Am an Administrator Equivalent User
  138. Multi-Currency Exchange Handling in Elliott
  139. How to be a Good Elliott Citizen
  140. Salesman Security
  141. SYMENU System Manager Introduction 1
  142. SYMENU System Manager Introduction 2
  143. SYMENU System Manager Introduction 3
  144. SYMENU System Manager Introduction 4
  145. SYMENU System Manager Introduction 5
  146. SYMENU System Manager Introduction 6
  147. SYMENU System Manager Introduction 7
  148. SYMENU System Manager Introduction 8
  149. SYMENU System Manager Introduction 9
  150. SYMENU System Manager Introduction 10
  151. Feature - Audit Trail of Accumulator Clearing
  152. SYMENU System Manager Introduction 11
  153. SYMENU System Manager Introduction 12
  154. SYMENU System Manager Introduction 13
  155. SYMENU System Manager Introduction 14
  156. SYMENU System Manager Introduction 15
  157. SYMENU System Manager Introduction 16
  158. SYMENU System Manager Introduction 17
  159. SYMENU System Manager Introduction 18
  160. SYMENU System Manager Introduction 19
  161. SYMENU System Manager Introduction 20
  162. SYMENU System Manager Introduction 21
  163. SYMENU System Manager Introduction 22
  164. SYMENU System Manager Introduction 23
  165. SYMENU System Manager Introduction 24
  166. SYMENU System Manager Introduction 25
  167. SYMENU System Manager Introduction 26
  168. SYMENU System Manager Introduction 27
  169. SYMENU System Manager Introduction 28
  170. SYMENU System Manager Introduction 29
  171. SYMENU System Manager Introduction 30
  172. SYMENU System Manager Introduction 31
  173. SYMENU System Manager Introduction 32
  174. SYMENU System Manager Introduction 33
  175. SYMENU System Manager Introduction 34
  176. SYMENU System Manager Introduction 35
  177. SYMENU System Manager Introduction 36
  178. SYMENU System Manager Introduction 37
  179. SYMENU System Manager Introduction 38
  180. SYMENU System Manager Introduction 39
  181. SYMENU System Manager Introduction 40
  182. SYMENU System Manager Introduction 41
  183. SYMENU System Manager Introduction 42
  184. SYMENU System Manager Introduction 43
  185. SYMENU System Manager Introduction 44
  186. SYMENU System Manager Introduction 45
  187. SYMENU System Manager Introduction 46
  188. SYMENU System Manager Introduction 47
  189. SYMENU System Manager Introduction 48
  190. SYMENU System Manager Introduction 49
  191. SYMENU System Manager Introduction 50
  192. SYMENU System Manager Introduction 51
  193. SYMENU System Manager Introduction 52
  194. SYMENU System Manager Introduction: Index
  195. Elliott V7.0 Release Notes: What's New Since Elliott V6.7
  196. Elliott V7.1 Release Notes: What's New Since Elliott V7.0
  197. Elliott V7.2 Release Notes: What's New Since Elliott V7.1
  198. Elliott V7.3 Release Notes: What's New Since Elliott V7.2
  199. Elliott V8.1 Release Notes: What's New Since Elliott V8.0
  200. Elliott V7.4 Release Notes: What's New Since Elliott V7.3
  201. Elliott V7.5 Release Notes: What's New Since Elliott V7.4
  202. Elliott V8.0 Release Notes: What's New Since Elliott V7.5
  203. Elliott V8.2 Release Notes: What's New Since Elliott V8.1
  204. Drill Down and Receive Message You Do Not Have Access
  205. Problem Running Elliott After Upgrading Windows 10 to Fall Creator Edition
  206. MAPISendMail failed! Not supported [26]
  207. What Information Is Stored in System 12 Months Table (SY12MONS)?
  208. Elliott Telephony Integration - How to Call through My Telephone Set from eContact?
  209. Error Adding Printer Configuration After Latest Windows 10 Update
  210. Anti-Virus Causes PostOffice Emailing Problem
  211. Feature - Equal Sign Support in Export Processor
  212. Running Elliott 8.2 and Up on Windows 2003 Server
  213. How Can I Find Out About New Elliott Events Added or Changed Lately?
  214. Feature - Export Enhanced Attribute Predefined Code Value and Description
  215. Error 114 with GUIUTL32.LBR\GUIUTIL.int in Defer Processing
  216. EL800.EXE - Bad Image - MSVCRT20.dll Is Either Not Designed to Run on Windows or It Contains an Error
  217. Anti-Virus Caused Failure on Crystal Reports ODBC Access
  218. AVIRA Anti Virus Software Kills Elliott EL800 Executable

Feedback and Knowledge Base