Employer-Sponsored Health Coverage Cost on W-2 Form

Q: I was wondering if the new changes for 2015 W-2 reporting will be in place? This is for adding EMPLOYER COST OF HEALTH INSURANCE to the W-2 with the code DD.

A: 
Yes, the system allows for manual updating of the “Employer-Sponsored Health Coverage Cost” in the Employee File, on the second screen, field #38 (see the screen display below).

     Approaches:

  1. You should prepare the records on a  spreadsheet and summarize the annual cost for each employee.
  2. Enter the information into the database. There are two ways to do this:
    1. Enter the code DD amount directly when creating the W-2 Information File for each employee. The system will update the DD amount back to Employee File field #38 (second screen) as well. This is a 2-in-1 job.
    2. Enter the code DD amount in the Employee File, field #38 (second screen) first. The amount will be applied to the W-2 Information File that you are creating for each employee. The concept is similar to code D (i.e., 401K) that was applied to the W-2 Information File.

I prefer method a since it saves time.



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  24. EMPMNT Payroll Employee File Maintenance 2
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  26. EMPMNT Payroll Employee File Maintenance 4
  27. EMPMNT Payroll Employee File Maintenance 5
  28. EMPMNT Payroll Employee File Maintenance 6
  29. EMPMNT Payroll Employee File Maintenance 7
  30. EMPMNT Payroll Employee File Maintenance 8
  31. EMPMNT Payroll Employee File Maintenance 9
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  34. PRCTLMNT Payroll PR Setup 2
  35. PRCTLMNT Payroll PR Setup 3
  36. PRCTLMNT Payroll PR Setup 4
  37. PRCTLMNT Payroll PR Setup: Index
  38. PRHISTSC Payroll History Reports 1
  39. PRHISTSC Payroll History Reports 2
  40. PRHISTSC Payroll History Reports 3
  41. PRHISTSC Payroll History Reports 4
  42. PRHISTSC Payroll History Reports: Index
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  44. PRMANMNU Payroll Manual Transaction Processing 2
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  46. PRMANMNU Payroll Manual Transaction Processing 4
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  50. PRMENU Payroll Package Overview 3
  51. PRMENU Payroll Package Overview 4
  52. PRMENU Payroll Package Overview 5
  53. PRMENU Payroll Package Overview 6
  54. PRMENU Payroll Package Overview 7
  55. PRMENU Payroll Package Overview: Index
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  58. PRTAXMNT Payroll State/City Tax Code File Maintenance 3
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