A: Yes, the system allows for manual updating of the “Employer-Sponsored Health Coverage Cost” in the Employee File, on the second screen, field #38 (see the screen display below).
- You should prepare the records on a spreadsheet and summarize the annual cost for each employee.
- Enter the information into the database. There are two ways to do this:
- Enter the code DD amount directly when creating the W-2 Information File for each employee. The system will update the DD amount back to Employee File field #38 (second screen) as well. This is a 2-in-1 job.
- Enter the code DD amount in the Employee File, field #38 (second screen) first. The amount will be applied to the W-2 Information File that you are creating for each employee. The concept is similar to code D (i.e., 401K) that was applied to the W-2 Information File.
I prefer method a since it saves time.