AP01S4 Accounts Payable Vendor Audit Trail Report

Vendor Audit Trail Report

Application Overview

The Vendor Audit Trail Report shows any additions, changes, and deletions made to the Vendor File.  When you are in A/P Setup, you can choose to keep an "audit trail" on the Vendor File.  Additions to the file are shown on lines labeled "Added."

Changes are shown on the report with a "Before" and "After" line.  The "Before" line shows all vendor information as it was before the change.  The "After" line shows only those fields that were changed.  Any fields that were not changed are shown as spaces.  The one exception to this is if a field was changed to spaces.  In this case, the field will show as "!" 

Deletions are shown on lines labeled "Deleted."

Run Instructions


Select Vendor Audit Trail Report from the pull down A/P Reports window.  The following screen will then be displayed:

The following options are available:

    • Enter the data requested on the screen
    To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen.


    To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.


    Entry Field Descriptions



    Type and Description

    1.   Starting Vendor No

    6 alphanumeric characters.

    Enter the beginning of the range of vendor numbers that you want to appear on the report.

     This field defaults to All.

    2.   Ending Vendor No

    6 alphanumeric characters.

    Enter the end of the range of vendor numbers that you want to appear on the report.

    This field defaults to the starting vendor number to facilitate printing an audit trail for a single vendor.

    3.   Starting Date

    Enter a date in the standard date format.

    Enter the beginning of the range of dates for which you want an audit trail.

    This field defaults to All dates.

    4.   Ending Date

    Enter a date in the standard date format.

    Enter the end of the range of dates for which you want an audit trail.

    This field defaults to the starting date to facilitate printing an audit trail for a single date.

    5.   Print Misc Vendors ?

    Y or N.

    Enter Y if you wish to see miscellaneous vendors on the report.

    6.   Purge File ?

    Y or N.

    If Y is entered, those audit trail transactions that have been printed will be deleted from the Audit Trail File.

    Defaults to N.



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