AP1400 Accounts Payable Job Distribution Report

Job Distribution Report

Application Overview

 

Distributions are posted to the Job Distribution Report and are printed.  This report is a particular project or activity for which expenses are being tracked.  When an invoice is entered into the Accounts Payable package, the invoice amount can be distributed to the appropriate jobs.

 

The report shows the total expenses incurred by each different job and further breaks down the expenses by expense accounts, showing detail of the expense distributions. 

 

If the Payroll package is being used, it will also contribute distri­butions to the report.

 

The Job Distribution File may be purged when the report is printed, or the data may be retained on file for future reference at your option.

 

 

Run Instructions

 

Select Job Distribution Report from the pull down A/P Reports window.  The following screen will then be displayed:







The following options are available:

  • Enter the data requested on the screen

To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen.

 

To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Name

Type and Description

1.   Print Report ?

Y or N.

 

Enter Y to print the report.

 

Enter N if you do not wish to have the report printed, so you can purge data without printing the report.

 

The default is Y.

2.   Purge File ?

Y or N.

 

Enter Y if you wish to have the Job Distribution File purged for the range printed to conserve disk space.

 

Enter N if you wish to have all of the data in the Job Distribution File retained for future reference.

 

The default is N.

3.   Starting Job No

6 alphanumeric characters.

 

Enter the first job to appear on the report.

 

This field defaults to All.

4.   Ending Job No

6 alphanumeric characters.

 

Enter the last job to appear on the report.

 

This field defaults to the starting job number to make it easy to print the report for a single job.

5.   Starting Date

A date in the standard date format.

 

Enter the beginning date of the period for which the report is to be printed.

 

This field defaults to All.

6.   Ending Date

A date in the standard date format.

 

Enter the ending date of the period for which the report is to be printed.

 

This field defaults to the starting date to make it easy to print the report for a single date.









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