AP2100 Accounts Payable Print/Create 1099 Forms

Print/Create 1099 Forms

Application Overview

 

The Print/Create 1099 Forms application should be run at the end of the year prior to clearing the YTD accumulators.  It provides all necessary information on 1099‑MISC forms for individuals who receive compensation but who are not employees.  One vendor's name, address, and federal ID number from the vendor file are printed on each form, along with a figure indicating the total payments made to the vendor during the course of the year.  The original copy (Copy A) is sent to the IRS.  Copy B is sent to the vendor.  Copy C is kept in your files and the last copy is for the state.

 

The program will also allow the user to create the IRSTAX file on disk required by the Internal Revenue Service for magnetic media reporting.  A file named IRSTAX will be created which can be copied to a diskette and forwarded to the IRS.  For more information on magnetic media reporting, please refer to the appropriate IRS bulletin.

 

In the Vendor File, there is a field called 1099 category.  This is a one‑character alphanumeric field.  Any one‑character entry is allowed.  Federal 1099 information returns can only be generated for one category at a time, so it is recommended that X be entered as the 1099 category for all vendors for whom 1099 returns are to be generated.  In this way, all 1099 returns can be generated in a single run by selecting category X. Also see Processing Procedures in chapter one and Vendor File in the Maintenance section (chapter two) for additional information.  The 1099 print application supports boxes one to eight on the 1990 1099-MISC tax form.  The vendor category code controls which box the year-to-date payment is entered; for example, if the vendor category code contains a three, the payment amount would be printed in box three of the 1099.  The following are the codes and 1099 boxes supported by Elliott:

 

    1 -   Rents

    2 -   Royalties

    3 -   Prizes, awards, etc.

    4 -   Federal income tax withheld

    5 -   Fishing boat proceeds

    6 -   Medical and health care payments

    7 -   Nonemployee compensation

    8 -   Substitute payments in lieu of dividends or interest

 

If the vendor category code in the vendor record is not one of the above, the year-to-date payment amount will print in box seven of the 1099, nonemployee compensation.

 

The proper 1099 forms to be used are available through NETcellent System Incorporated Forms Division.

 


Run Instructions

 

   Select Print/Create 1099 Forms from the pull- down A/P Processing window.  The following screen will then be displayed:




The following options are available:

    • Select the desired mode from the Print/Create 1099 Forms menu bar
    • A menu bar will then be displayed allowing you to choose one of these options:

                            - Print 1099 forms

                            - Create 1099 File


        
    • Select the option you wish to perform
    • Enter the data requested on the screen

     

      To return to the menu bar, press the ESC or F10 key.  To leave this application, press X for EXIT when positioned at the menu bar. 



    Print 1099 Forms




    Entry Field Descriptions

     

    Print 1099 Forms

     

    Name

    Type and Description

    2.  Company Name

    28 alphanumeric characters.

     

    Enter the company name as you wish it to appear on the 1099 forms.

    3.  Company Address 1

    28 alphanumeric characters.

     

    Enter the company address as you wish it to appear on the 1099 forms.

    4.  Company Address 2

     

    5.  City, St Zip

    28 alphanumeric characters.

     

    Enter the company city, state, and zip code as you wish it to appear on the 1099 forms.

     

    This information must be entered according to the following format.

    City, St  Zip  Pomona, CA 91766

    Please make sure to place a comma (,) between the city and abbreviated state.

    6.  Company Phone No.

    XXX XXX-XXXX

    7.  1099 Category

    1 alphanumeric character.

     

    Enter the 1099 category that you wish to print.  The 1099 forms will be printed for vendors having this same 1099 category.

    8.  Starting Vendor No

    6 alphanumeric characters.

     

    Enter the starting vendor number in the range that you want to print.

     

    The default is All vendors.

    9.  Ending Vendor No

    6 alphanumeric characters.

     

    Enter the ending vendor number in the range that you want to print.

     

    The default is the starting vendor number to make it easy to print a 1099 form for one vendor.

    10.  Cut Off Amount

    9 numeric characters with 2 decimal positions.

     

    This is the cut‑off amount of vendor YTD payments to be reported. 

     

    Create 1099 File

     

    Name

    Type and Description

    1099 Category

    1 alphanumeric character.

     

    Enter the 1099 category that you wish to report.  Vendors having this 1099 category will be reported.

    Amount Indicator Code

    1 alphanumeric character.

     

    Enter the proper amount indicator code from the IRS magnetic media reporting bulletin.

    Cut‑Off Amount

    9 numeric digits with 2 decimal positions.

     

    This is the cut‑off amount of vendor YTD payments to be reported.  If the vendor's YTD payments are equal to or greater than this amount, the vendor will be reported on the IRSTAX file.

    1.  Payment Year

    4 numeric digits.

     

    Enter the tax year being reported.

    2.  Payer Name Control

    4 alphanumeric characters.

     

    Enter the Payer Name Control assigned to your company by the IRS.

    3.  Transmitter Control Code

    5 alphanumeric characters.

     

    Enter the Transmitter Control Code assigned to your company by the IRS.

    4.  Payer Federal Id No

    9 numeric digits.

     

    Enter your company's Federal Employer ID Number.  DO NOT enter all zeros or all nines.  Defaults to the Federal ID Number in Accounts Payable Setup.

    5.  Foreign Corp. Indicator

    1 alphanumeric character.

     

    Enter 1 if the payer is a foreign corporation, otherwise enter blank.

    6.  Transfer Agent Indicator

    1 numeric digit.

     

    Enter 0 (zero) or 1 per the IRS magnetic media reporting bulletin.

    7.  Payer Name One

    40 alphanumeric characters.

     

    This should be the reporting company's name.  Defaults to the company report name from the company file.

    8.  Payer Name Two

    40 alphanumeric characters.

     

    The contents of this field are dependent upon the Transfer Agent Indicator.  If the Transfer Agent Indicator contains a 1, this field must contain the name of the Transfer Agent.  If the Transfer Agent Indicator contains a 0 (zero), this field must contain either a continuation of the Payer Name One field or blanks.

    9.  Payer Address One

    40 alphanumeric characters.

     

    If the Transfer Agent Indicator is a 1, enter the shipping address of the Transfer Agent, otherwise enter the shipping address of the payer.

    10.  Payer Address Two

    40 alphanumeric characters.

     

    If the Transfer Agent Indicator is a 1, enter the City, State, and ZIP Code of the Transfer Agent, otherwise enter the City, State, and ZIP Code of the payer.

    11.  Transmitter Name One

    40 alphanumeric characters.

     

    Enter either the name of the transmitter, if different than the payer, or blanks.

    12.  Transmitter Name Two

    40 alphanumeric characters.

     

    Enter either a continuation of the Transmitter Name One or blanks.

    13.  Transmitter Address One

    40 alphanumeric characters.

     

    Enter either the shipping address of the transmitter or blanks.

    14.  Transmitter Address Two

    40 alphanumeric characters.

     

    Enter either the City, State, and ZIP Code of the transmitter or blanks.


    Print 1099 Forms Screen #1:



    Print 1099 Forms Screen #2:




    Create 1099 Forms Screen #1:



    Create 1099 Forms Screen #2:



    Accounts Payable

    1. AP0000 Accounts Payable Overview
    2. What Is The Difference Between Payment Date and Check Date during Print AP Check?
    3. How to Purge AP Distribution to GL Report
    4. DYO (Design Your Own) AP Laser Check Design
    5. How Can I Get a List of New Vendors Set Up Since a Certain Date?
    6. Why Doesn't the System Print the Bottom Stub on My Design-Your-Own AP Laser Check?
    7. System Period Control Does Not Apply to Recurring Transactions
    8. AP Check History Report That Includes Voided Check
    9. ERROR 035 on AP TEMP CHK File
    10. Feature - Voucher Criteria On Vendor Account Summary
    11. Feature - Voucher Reference on A/P Distribution to G/L Report
    12. Feature - A/P Simple Trx Processing
    13. AP01S4 Accounts Payable Vendor Audit Trail Report
    14. AP05S1 Accounts Payable A/P Open Item Report
    15. AP07S1 Accounts Payable Cash Requirements Report
    16. AP08S1 Accounts Payable Pre-Check Writing Report
    17. AP08S2 Accounts Payable Post A/P Checks
    18. AP08S4 Accounts Payable Void Checks After Posting
    19. AP10S1 Accounts Payable Check Reconciliation Report
    20. AP11S1 Accounts Payable Check History Report
    21. AP13S1 Accounts Payable Vendor History Report
    22. AP22S1 Accounts Payable Purge AP Open Item File
    23. AP0200 Accounts Payable Post AP Transactions
    24. AP0301 Accounts Payable Recurring Voucher Processing
    25. AP0302 Accounts Payable Post Recurring AP Transactions
    26. AP0400M Accounts Payable Vendor Account Inquiry
    27. AP0601 Accounts Payable Open Item Adjustment
    28. AP0800 Accounts Payable Payment Preparation
    29. AP0900 Accounts Payable AP Distribution to GL Report
    30. AP1001 Accounts Payable Check Reconciliation
    31. AP1200 Accounts Payable Vendor Analysis Report
    32. AP1400 Accounts Payable Job Distribution Report
    33. AP1500 Accounts Payable Job Analysis Report
    34. AP1600 Accounts Payable A/P Setup
    35. AP1701 Accounts Payable A/P Account File Maintenance
    36. AP1801 Accounts Payable FOB Code File Maintenance
    37. AP1901 Accounts Payable Ship Via Code File Maintenance
    38. AP2001 Accounts Payable Job Code File Maintenance
    39. AP2100 Accounts Payable Print/Create 1099 Forms
    40. AP2300 Accounts Payable Clear Vendor YTD Accumulators
    41. APDISSCN Accounts Payable Distribution History Report
    42. APINVIMS Accounts Payable Invoice Import Utility
    43. AP0100 Accounts Payable Vendor File Maintenance
    44. AP0202 Accounts Payable Transaction Processing
    45. FULLPAY Accounts Payable Reset Fully Paid Status
    46. Feature - Default Value For Create Variance Prompt
    47. Feature - Assign Next Manual Check Number in Computer Check Printing
    48. Feature - Added First Bank Export Format to Checks History Export
    49. I Forgot to Clear the AP Vendor Paid Accumulators at Year End
    50. What If I Do Not Run AP Manual Check Register?
    51. Feature - Add Ability to Include or Exclude by Vendor Type for AP Checks
    52. How to Find a Voided AP Check in Check History Report
    53. What Are the Impacts of Purging Accounts Payable Old Inactive Vendors?
    54. Feature - AP Check History CSV Creation
    55. AP Laser Check Layout
    56. How to Apply AP Credit to Voucher When Credit Is Greater Than Voucher Amount
    57. Feature - Add Amigo Support to Additional Transactional Files
    58. Feature - F1 Key Next Manual Check Support in Single Screen Transaction Processing

    Feedback and Knowledge Base