County Tax Code File Maintenance
This feature allows you to automatically assign sales tax codes during Customer File Maintenance, and COP Ship-to File Maintenance. The Tax Code Fields are set up to accommodate additional taxing jurisdictions such as county, city, or other local taxing jurisdiction.
This must be enabled in A/R Global Setup prior to using.
A/R Main Menu à Maintenance à Cnty Tax Code File
County Tax Code File
Field Entry Descriptions
Type and Description
1. FIPS/County Code
A 5 digit number corresponding to the FIPS (Federal Information Processing Standars) Code.
A 25 character alphanumeric that contains the name of the county.
A 2 character alphanumeric code that represents each state. This code is verified against the State File.
4. Tax Code
A 3 character alphanumeric code that represents the tax code. This code is verified against the Tax Code File.
Using County Tax Code File
During COP ship-to file maintenance and customer file maintenance, if the taxable flag is “N,” then the default tax code for this record will come from the Non-Taxable-Tax-Code in the state table. There will only be one tax code for this record.
If the taxable flag is “Y,” then the first tax code for this record will come from the Taxable-Tax-Code in the state table. The system will then attempt to go to the zip tax code file to look up by zip code to find out if there should be another two tax codes. If there are two other tax codes found in the zip tax code table, it will put in the second and third tax code fields.
In change mode, even if there is no change to the record, the system will still try to check if the tax code matches with the state and zip code entered. If not, the system will prompt with a message to update with the new tax code.