Part of bringing the Accounts Receivable package up to its full capability when you first receive it is the process of loading the A/R Open Item File with the initial contents of your customers' accounts. When that is done, you run this application to set each customer's account balance field in this customer record to the total of his open items. From that time on, the programs, which add transactions to the customer’s account, will update this account, balance in the customer record so that it will always be accurate.
Thus, the Set Customer Account Balances program will probably only have to be run once. But if you are ever unsure whether the account balance stored in a customer's record is actually correct, you can run this program again. It will not do any harm if you run it more than once.
Select Set Customer Account Balances from the pull down A/R Processing window. The following screen will then be displayed:
Set Customer Account Balances Entry Screen
The following option is available:
- Allows you to set the customer balance field in the customer file according to the total of open items (invoices, payments etc.)
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.
Set Customer Account Balances