ARSHPMNT Accounts Receivable Ship Via Code File Maintenance

Ship Via Code File Maintenance

Application Overview

 

When you are setting up your Customer file, you will be asked to enter for each customer a Ship Via Code.  This code will designate the usual method that you use for shipping purchased goods to this cus­tomer.  For example, some usual Ship Via methods and codes that you might use to represent them are:

 

                        U                                  UPS

                        T                                  Truck                    

                        F                                  Federal Express

                        R                                  Railway

                        A                                  Air Freight

 

Then, since you have associated one of these shipping methods with each customer during entry of customer orders in the Customer Order Processing package, the program will know what the usual means of ship­ping to the customer is.

 

It is a good idea for you to define all of the most frequent methods that you use for shipping to your customers.  For example, if you use several trucking firms to deliver your goods, you will probably want to define a Ship Via code for each firm.  This will make it possible for you to be as accurate as possible later on during the entry of orders.

Run Instructions

 

Select Ship Via Code File from the pull down A/R Maintenance window. The following screen will then be displayed:

 

 

 

Ship Via Code File Maintenance Entry Screen

 

 

 

 The following options are available:

  • Add new Ship Via Codes
  • Change existing Ship Via Codes
  • Delete existing Ship Via Codes
  • Print a listing of Ship Via Codes and their descriptions

 

To return to the menu bar, press the ALT or F10 key.  To leave this application, press ESC or X for EXIT when positioned at the menu bar.

 

Entry Field Descriptions

 

Name

Type and Description

1.  Ship Via Code

2 alphanumeric characters.

Enter the code you want to use to represent the Ship Via method.  For example, you might want to enter T to represent Truck.

In the change or delete mode press the F7 key for search for a code.

2.  Description

15 alphanumeric characters.

Enter the description of the Ship Via method.  This description will be displayed any time the entry of a Ship Via code is requested so that you can be sure that you have entered the correct code.

3.  Misc Chrgs Acct No

An account number in the standard account number format.

Enter the default miscellaneous charges account number.  The account number you enter here will be used as the default miscellaneous charges account number when Sales Transactions are entered.

4.  Freight Acct No

An account number in the standard account number format.

Enter the default freight account number.  The account number you enter here will be used as the default freight charges account number when Sales Transactions are entered.

5.  Shipper Acct No

See COP Bill of Lading Application.

6.  BOL Required

See COP Bill of Lading Application.

7. EDI856 SCAC Code

4 alphanumeric characters.

Enter the Standard Carrier Alpha Code (SCAC) you want associated with this Ship Via.  The carrier should be able to provide this code to you.

8. Shipping Veri Reqd.

Y or N.

Answer whether Shipping Verification is required before the invoice with this Ship Via is allowed to post or not.  Once an invoice is posted, Shipping Verification can not be performed, so answering Y to this field will keep the order open and warn the user that verification has not been performed.

This field defaults to blank.

9. Print on Manifest Rept

 And Shipping E-Mail ?

Y or N.

Answer whether orders with this Ship Via should print on the Manifest Report and be included in the Shipping Email or not.  You may not want this Ship Via to appear on those if it is picked up by the customer or delivered the same day.

This field defaults to N.

10. Create Pickup Record?

Y or N.

Answer whether orders with this Ship Via should create a Pickup Record or not.  If Y, the user will be prompted for a customer number.

This field defaults to blank.

11. Allow Order Export?

Y or N.

Answer whether orders with this Ship Via should be allowed to be exported or not. 

This field defaults to blank.

* Freight Calculation *

 

12.  Carrier Code

Enter Carrier Code, only applicable if using Freight Calculation Feature.

13.  Carrier Mode

Enter Carrier Mode, only applicable if using Freight Calculation Feature.

 


Date filled out __________ by __________      ADD     CHANGE     DELETE

 

               SHIP VIA CODE FILE MAINTENANCE LOAD SHEET

 

1.  Ship Via Code        _ _

2.  Description          _ _ _ _ _ _ _ _ _ _ _ _ _ _ _               

3.  Misc Chrgs Acct No   _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ 

4.  Freight Acct No      _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

 

                        ********************************

1.  Ship Via Code        _ _

2.  Description          _ _ _ _ _ _ _ _ _ _ _ _ _ _ _              

3.  Misc Chrgs Acct No   _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

4.  Freight Acct No      _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

 

                        ********************************

1.  Ship Via Code        _ _

2.  Description          _ _ _ _ _ _ _ _ _ _ _ _ _ _ _                

3.  Misc Chrgs Acct No   _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

4.  Freight Acct No      _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _


                        ********************************

  

1.  Ship Via Code        _ _ 

2.  Description          _ _ _ _ _ _ _ _ _ _ _ _ _ _ _                  

3.  Misc Chrgs Acct No   _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ 

4.  Freight Acct No      _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

 

                        ********************************

 

1.  Ship Via Code        _ _

2.  Description          _ _ _ _ _ _ _ _ _ _ _ _ _ _ _                  

3.  Misc Chrgs Acct No   _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

4.  Freight Acct No      _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _

 

 

Date entered __________ by _______   Date verified __________ by ______

 


 

 

 

 

 

Ship Via Code Search

 

 

 

 

 


 

Ship Via Code File Maintenance

 

 

 

 

 

 

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