CHECKREC Payroll Processing Check Reconciliation Overview

Check Reconciliation

Application Overview

 

Periodically, the bank will send a statement showing all checks, which have been paid out of your checking account as well as all deposits and charges, made.  The canceled checks will be included with the state­ment.  Each of these statements must be reconciled, that is you must ensure that there are no discrepancies between your records and the bank's records concerning the account.

 

Check Reconciliation application allows you to select the employee checks to be reconciled.

 

The Reconciliation file can be purged to save disk space, or the infor­mation can be retained on file for future reference.

 

The following is one procedure to use in reconciling checks:

 

1.     Select the Select Check Reconciliation function from the Processing pull down window.

 

2.     Enter the number of the first check on the stack or you may use the F1 key for the next check on file.  The information on file for the check number entered will be displayed on the screen.  Ensure that the employee and amount are correct; if not, make a note of it.

 

3.     Enter the statement ending date on the screen where it says Date Reconciled.  This field will default to the last date entered on subsequent entries.

 

4.     Repeat step 4 until all checks have been entered.  You can press the F1 key when the cursor is positioned for entry of the check number to bring up the next check on file.  This can save you some entry time.

 

5.     You may run the Reconciliation Report application after the checks are entered to verify the reconciliation process.


Run Instructions

 

    Select Check Reconciliation from the pull down Payroll Processing window.  The following screen will then be displayed:

 

 

Check Reconciliation Entry Screen

 

  

 The following options are available:

    • Enter the data requested on the screen

     

        To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

    Entry Field Descriptions

     

    Name

    Type

    Description

    Check No

    6 numeric digits (999999).

    Enter the check number, which is printed, on the upper right‑hand corner of all checks.

    Press the F1 key to pull up the next check on file.

    The check date, employee social security number, employee name and amount will all be displayed automatically.

    Check Date

    A date in the standard date format.

    Date the check was issued.

    This is automatically displayed.

    Employee

    9 numeric digits.

    An employee Social Security number in the standard format.

    This is automatically displayed.

    Amount

    8 numeric digits with 2 decimal places.

    Amount of check issued.

    This is automatically displayed.

    Date

    Reconciled

    A date in the standard date format.

    This is the date of reconciliation of this check.

    This field defaults to the last date entered on all entries after the first one.

     

     

      

    Check Reconciliation

     

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