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CP1001 Customer Order Processing Ship-To File Maintenance

Ship-To File Maintenance

Application Overview

 

A customer may have several different addresses (warehouses, or stores, etc.) where merchandise is sent, even though all bills are sent to a central office.  This application allows maintenance to the Ship‑To file, which stores these addresses.

 

Run Instructions

 

Select Ship-To File from the pull down COP Maintenance window.  The following screen will then be displayed:

 

 

Ship-To File Maintenance Entry Screen

 

 

 

    The following options are available:

    • Select the desired mode from the Ship-To File menu bar

    a.   Add New Ship-To

    b.   Change Ship-To record

    c.   List, by range of customers, Ship-To’s

     

                Entry Field Descriptions

     

    Name

    Type and Description

    1.  Customer No

    6 alphanumeric characters.

    Enter the customer number of the customer whose ship‑to address is being entered.

    Press the F7 key for customer search by number or press the F8 key for customer search by name.

    2.  Ship‑To No

    4 alphanumeric characters.

    This field will be used whenever this ship‑to is referenced.  If numbers are used, they will not print in numerical order on the Ship‑To Addresses Report unless padded with zeros, e.g.,0004 or 0017.

    In change mode, press the F1 key to display the next ship-to address on file for this customer.  Enter Y when the correct ship-to address is displayed.  Press the F7 key to search for ship-to numbers.

    3.  Ship‑To Name

    30 alphanumeric characters.

    Enter the name of the ship‑to location.  This may or may not be the same as the customer's company name.

    Default is customer's correspond­ence name.

    4.  Ship‑To Addr-1

    30 alphanumeric characters.

    Enter the address of the ship‑to location.

    5.  Ship-To Addr-2

    30 alphanumeric characters.

    Enter the address of the ship‑to location.

    6.  Ship-To City

        or Ship-To Addr-3

    15 alphanumeric characters.

    Enter the city of this ship-to location. 

    Press the F2 key to toggle between Free form and predefined City, State, and Zip code fields.

    St

    2 alphabetic characters.

    Enter the state for this ship-to location.

    Zip

    10 numeric characters.

    Enter the zip for this ship-to location.

    7.  Ship‑To Country

    10 alphanumeric characters.

    Enter the country of the ship‑to location.

    8.  Ship‑To Ups Zone

    2 alphanumeric characters.

    Enter the UPS zone of the ship‑to location.

    9.  Ship‑To UPS Zone

    2 alphanumeric characters.

    Enter the UPS Zone for the location.

    10. Ship‑To  Ship Via

    Enter the Ship Via for this location.

    11 - 13 . Ship‑To Tax Codes

    3 alphanumeric characters 

    Enter the applicable tax codes

    These field default to the customer's tax codes.

    14. Salesman Number

    Enter salesman assigned to this location.

    Defaults to the salesman in customer’s file.

    15.  Ship to X – Ref

    17 alphanumeric character field used for customers, such as Wal-Mart, who require a longer Ship To

    This field is used in the Sales Import and Export modules.  To search by this field in Elliott COP, it must be assigned an Alternate Key (see System Manager Manual).

     

     

     

      

     

     

    Ship To File Inquiry

    Application Overview

     

     

    The Ship To File Inquiry application enables you to examine the information and notes that were previously entered into Ship To File Maintenance.  This is considered as a read only function for inquiry purposes only.

     

    Run Instructions

     

    Select Ship To File from the pull down COP Inquiry window.   The following screen will then be displayed:

     

     

    Ship To File Inquiry Entry Screen

     

     

     

    Enter a valid customer number.  You can press F7 to search by customer number or F8 to search by customer name.

     

     

    Ship To File Inquiry w/Customer No supplied

     

     

     

    Enter a valid Ship To Number for this customer.  You can press F1 for the next Ship To on file or F7 to search by Ship To Number.

     

    To return to the menu bar, press the ESC or F10 key.  To leave this application, press X for EXIT when positioned at the menu bar.

     

     

     

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