GLPRDMNT General Ledger Accounting Period File Maintenance


Accounting Period File Maintenance

Application Overview

The Accounting Period File application should be the second application used (after G/L Setup) if the user is installing the General Ledger package for the first time. It allows the user to enter the periods that define his fiscal year. Up to 13 periods may be entered, as well as the definition of the current period.  The start date of the first period must be the exact start date of the current fiscal year, and the end date of the last period entered must be the exact end date of the current fiscal year.  There must be no overlap of periods, and the periods must be entered consecutively:  the start of a period must be the date immediately following the end date of the preceding period.

 The period settings may be changed only if you have answered Y to the question Allow Changes To The Period File in the G/L Setup application. Otherwise you are not permitted to make any change to the current settings.

WARNING:  If you have less than 13 periods in your fiscal year, you must not enter anything in the screen fields for periods beyond the end of the fiscal year.  If you do, several of the General Ledger applications will not work properly.

The current period is referenced during transaction processing (both General Journal and Recurring Journal).  The date is displayed on the entry screens and the presence of a transaction dated outside the current period will trigger a warning message on the General Journal Edit List and Register.

Recurring Journal transactions are dated with the current period’s ending date when they are posted to the General Ledger Transaction file.

The Recurring Journal Trx Processing application requires that the current period be a standard accounting period as defined in this file for posting to occur.

The current period is also used as the default period when a range of dates is accepted in reports.

The Accounting Period file defines what the periods are for period compression in the Compress General Ledger Trx File application.

When the Year‑End procedure is run, all periods in this file are auto­matically advanced one year.  You must not manually advance the accounting periods.

At any time that you manually change the period file, other than resetting the current period, run recalculate account balances from the processing menu.

The year of the last period is used to designate the fiscal year.  This year is the reference year for the Comparative and Budget year.

Run Instructions

Select Accounting Period File from the pull down G/L Maintenance window.  The following screen will then be displayed:



Accounting Period File Maintenance Entry Screen

 The following options are available:

  • Select the desired mode from the Accounting Period File menu bar
  • Enter the data requested on the screen
  • To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen

 If the accounting periods have not been previously set up, the screen will display and allow entry of the periods.  If the accounting periods have been previously set up, the existing periods will display and the question Do You Wish To Change Default Period Code ? will appear.  Answer N if you wish to look at or change the existing periods.  Answer Y if you wish to re‑enter all the accounting periods.

Enter the Default Period Code.

 To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

Entry Field Descriptions


Type and Description

Default Period Code

1 alphanumeric character.

Must be one of the following:                                  

A              =              Annual

M             =              Monthly

Q             =              Quarterly

F              =              Four Week

X              =              4‑4‑5         (i.e. 4 weeks, 4 weeks, 5 weeks, respectively throughout the year)

Space       =              No default selection

This entry determines the length and number of accounting periods.  Entering space requires manual entry of each period.  Otherwise, the periods are calculated automatically after the first start date is entered.

1‑13. Period Start and End Date

A date in the standard date format.

Enter the date as MMDDYY.  You need to enter the leading zero if the first part of the date is less than 10.

If a default period is selected, the starting date must be the first day of a month.

Make sure that no two periods overlap and that the start date of each period is the date imme­diately after the end date of the preceding period. 


Period Start and End Dates


Enter dates only for the number of periods in your fiscal year.  If the Default Period Code is M and if there are 12 periods in your fiscal year, be sure not to enter anything for period 13.  Doing so will cause several important G/L applications to run incorrectly.

If fewer than 13 periods are used, press the ESC or F10 key for the Start Date field entry of the first unused period.

14. Current Period Start

A date in the standard date format.

The current period may be composed of one period’s starting date and another period’s ending date and still be considered a standard period.  For example, given a year with 12 monthly periods, to get Financial Statements for the first quarter, enter 1/01/XX for the current period’s starting date and 3/31/XX for the ending date (where XX is the current year).  Press the F9 key to clear first, then enter the corresponding default period number or press RETURN and manually enter the current starting and ending date.




Accounting Period File Maintenance


General Ledger

  1. GLMENU General Ledger Package Overview
  2. My General Ledger Interface with Other Package Is Out of Balance
  3. Can Journal Ledger Be Imported to General Ledger?
  4. Is There a Way to Pull All Manual GL Entries Out of Elliott?
  5. How to Print a Wider Financial Statement
  6. General Journal Transaction Out Of Balance After Interface with AR
  7. How to Archive GL Data Before Year-End Closing Procedure
  8. GL Year-End Closing Checklist
  9. Do I Need to Kick My Users Out When Interfacing with Other Packages in GL?
  10. General Journal Transaction In Balance But Not Able to Post
  11. Net Income from Profit & Loss Statement Does Not Match Balance Sheet
  12. Feature - G/L Interface from Other Package Customer/Vendor/Employee Number/Name Default
  13. Error During GL Interface from Other Package and Journal Transaction Is Lost
  14. COMPRESS General Ledger Processing Compress General Ledger TRX File
  15. GLBUDMNT General Ledger Budget File Maintenance
  16. GLCMPMNT General Ledger Comparative File Maintenance
  17. GLCONSOL General Ledger Company Consolidation
  18. GLCTLMNT General Ledger G/L Setup
  19. GLDSTMNT General Ledger Distribution Code File Maintenance
  20. GLENTMNT General Ledger Financial Entity File Maintenance
  21. GLJNLLST General Ledger Journal History Report
  22. GLPRDMNT General Ledger Accounting Period File Maintenance
  23. GLPRDSCN General Ledger Period Account Balance Report
  24. GLRATSCN General Ledger Financial Ratio Report
  25. GLRECALC General Ledger Recalculate Account Balances
  26. GLRECENT General Ledger Recurring Journal Trx Processing
  27. GLSRCMNT General Ledger Source File Maintenance
  28. GLTRIALB General Ledger Trial Balance Report
  29. GLWRKSHT General Ledger Print General Ledger Worksheet
  30. INTERFAC General Ledger Interface From Other Packages
  31. TEXTMNT General Ledger Statement Text File Maintenance
  32. SRCEXREF General Ledger Source Cross Reference Report
  33. YEAREND General Ledger Year-End Procedure
  34. GLACTMNU General Ledger G/L Account File
  35. GNJINLENT General Ledger General Journal Trx Processing
  36. My Net Income (BSNI) at Balance Sheet Does Not Equal My Net Income on the P&L Statement
  37. Budget File Maintenance Questions & Answers
  38. LAYMNU General Ledger Statement Layout File Maintenance 1
  39. LAYMNU General Ledger Statement Layout File Maintenance 2
  40. LAYMNU General Ledger Statement Layout File Maintenance 3
  41. LAYMNU General Ledger Statement Layout File Maintenance 4
  42. LAYMNU General Ledger Statement Layout File Maintenance 5
  43. LAYMNU General Ledger Statement Layout File Maintenance 6
  44. LAYMNU General Ledger Statement Layout File Maintenance 7
  45. LAYMNU General Ledger Statement Layout File Maintenance: Index
  46. STMNTMNU Select and Print Financial Statements 1
  47. STMNTMNU Select and Print Financial Statements 2
  48. STMNTMNU Select and Print Financial Statements 3
  49. STMNTMNU Select and Print Financial Statements 4
  50. STMNTMNU Select and Print Financial Statements: Index
  51. Job Code Adjustment through GL Journal Entries
  52. How to Distribute Sales to General Ledger by Warehouse Location
  53. What Is the Meaning of Leading Two Letters of Journal Source in General Ledger or Distribution?

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