The Source File application links the "source" with a corresponding General Ledger transaction. All such transactions encompassed in the main General Ledger Transaction file originate in a specific Journal or Register such as the General Journal Transaction Register, A/R Sales Register, or A/P Voucher Register. The source code entered here is considered as another filter that provides easy reference to these types of registers and journals. All journal entries made routinely or monthly should be defined here.
The source code is only a 10-character field and many times is not descriptive enough, due to length, to document a transaction. This application allows the entry of two lines of description to further document standard monthly transactions of unique entries. The description will print on several reports in General Journal Trx Processing and on the Source Cross Reference Report.
Select Source File from the pull down G/L Maintenance window. The following screen will then be displayed:
Source File Maintenance Entry Screen
The following options are available:
- Select the desired mode from the Source File menu bar
- Enter the data requested on the screen
- To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.
Entry Field Descriptions
Type and Description
10 alphanumeric characters. Enter the Source Code.
2 lines of 30 alphanumeric characters each. Enter a description of the Source code.
Source File Maintenance