The Print General Ledger Worksheet application shows the Trial Balance for specified accounts and provides space beside the account information for the entry of adjustments.
A General Ledger worksheet may be obtained to assist with performing a closing procedure. The worksheet will contain: a trial balance for the period, a blank column for adjustments, and a blank column for the adjusted trial balance.
It may be printed for a single profit center or a single financial entity, just as the Trial Balance may be printed. However, these choices are mutually exclusive. You must select a single financial entity, or one or All profit centers and no financial entity.
Select Print General Ledger Worksheet from the pull down G/L Processing window. The following screen will then be displayed:
Print General Ledger Worksheet
The following options are available:
- Select the desired mode from the Print General Ledger Worksheet menu bar
- Enter the data requested on the screen
- As soon as one set of specifications is selected, the program redisplays the selection screen and allows the user to enter another set of specifications.
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.
Entry Field Descriptions
Type and Description
1. Ending Date
A date in the standard date format. Pressing RETURN defaults to the current period ending date as defined in the Accounting Period file.
If the date entered is not a valid period ending date, a warning message displays on the screen. The user may choose to still use this date.
2. Starting Account
An account in the standard account number format. Enter the starting account number in the range to be reported, or press RETURN and default to All accounts.
3. Ending Account
An account in the standard account number format. Enter the ending account in the range to be reported. If RETURN is entered this field will default to the same value as entered for the starting account.
4. Financial Entity
5 alphanumeric characters. The entity number must be on file in the Financial Entity file application. When you enter the appropriate number the entity description is automatically displayed.
5. Profit Center
A standard profit center number in the standard profit center number format. If your company does not use profit centers, this field will be skipped.
Press the RETURN key to default to All profit centers. If a non‑blank financial entity was entered above, the entry for this field will be skipped.
6. Show Only Active Accts?
Y or N. RETURN defaults to Y.
If Y, then only accounts within the specified range that have activity within the entered range of dates will print. If N, then all accounts within the specified range will print even if there is no activity for the account in the entered date range.
Print General Ledge Worksheet