IM1100 Inventory Management Utilities Setup

Utilities Setup

I/M Setup

Application Overview

 I/M Setup, like Company Setup is not an application that you will need to run frequently.  Through this appli­cation you will answer some questions, the answers to which will be placed in the I/M Control File and will have a bearing on the way other applications in the package will run.

For example, companies can calculate the value of their inventory in one of five ways, as allowed by this package.  As the cost of one item in stock can vary from one point to another, it needs to be decided whether to take the average cost, last cost, standard cost, LIFO cost or the FIFO cost for the inventory calculations, so in I/M Setup, the user is asked which of these costs is to be used.

One of the I/M Setup fields is especially important in determining how inventory transactions are handled.  Flag #24, (Online Update Inventory Trx) controls whether the Inventory Transaction Processing application records transactions on-line or using batch processing.  Batch processing requires the extra step of posting the transactions, but provides greater flexibility in terms of allowing distributions to multiple G/L accounts.  It also gives you greater control by allowing you to print an edit list to verify and make corrections to transactions before they are posted.  For more information on online and batch processing, refer to the  section of the Inventory Transaction Processing documentation.

I/M Setup is a very simple application, which allows you to add, change, and/or delete some key information in the I/M Control File.  However, the answers you give will affect the way in which other applications will run, so be sure to answer the questions in accordance with your real needs.

 

Run Instructions

 Select I/M Setup from the pull down Util-Setup window.  The following screen will then be displayed:

 

    

 

I/M Setup Entry Screen 1 of 2

  The following options are available:

    • Select the desired mode from the I/M Setup menu bar
    • Enter the data requested on the screen

     To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

     

    Entry Field Descriptions

     

    Name

    Type and Description

    1.   Inventory Cost Method

    1 alphanumeric character.

    A      =   Avg Cost

    F      =   FIFO

    L       =   LIFO

    R      =   Last Cost

    S      =   Std Cost

    The method entered here will determine how the value of inventory will be calculated.  Average Cost is the default inventory costing method.

    2.  Default Mfg Location

    2 alphanumeric characters.

    The two‑character code entered here determines what is the main manufacturing and/or stocking location for the company.

    3.   Audit Trail On Master File?

    Y or N.

    Your answer determines whether or not changes to your inventory will be recorded for later audit.

    Default to N.

    4.  Avg No Of Days In Period

    5 numeric digits with 2 decimal places (999.99).

    Enter the average number of days in a forecasting period. If you are using a calendar month as a forecasting period, this will be 30.44, which is the default value.

    5.  Default Material Type

    1 alphanumeric character.

    Enter the default item material type.  

    6.  No Of Periods

    2 numeric digits (99).  

    Enter the number of valid inventory periods you will be using.  Valid periods are 1-24.

     

    7.  Current Period

    2 numeric digits (99). 

    Enter the current inventory period.  Valid periods are 1-24.

    8.  Change Protected Fields?

    Y or N.

    Enter Y here if you want the ability to change F6 protected fields in the Inventory Item File. 

    The default here is N.

    9.  Serialized/Lot Items?

    1 alphanumeric character.

    L       =   Lot

    N      =   None

    S      =   Serialized

    Enter whether Serialized or Lot Processing will be used in Inventory Management.  Serialized or Lot Processing is not allowed when using LIFO or FIFO costing method. The default here is N.

    10. Enter Mfg Data For Item?

    Y or N.

    If you enter Y then the manufacturing screen will appear in the Inventory File Maintenance application.  Default is N.

    11. Validate Accounts From I/M Or G/L ?

    1 alphanumeric character.

    I       =   I/M Account File

    G      =   G/L Account File

    Default is I.

    12. Item Note Literal 1

    10 alphanumeric characters.

    This field serves to define the first literal description line of the Notes field information.

    You may enter any expression that suits your needs.

    13. Item Note Literal 2

    10 alphanumeric characters.

    This field serves to define the second literal description line of the Notes field information.

    You may enter any expression that suits your needs.

    14. Item Note Literal 3

    10 alphanumeric characters.

    This field serves to define the third literal description line of the Notes field information.

    You may enter any expression that suits your needs.

    15. Item Note Literal 4

    10 alphanumeric characters.

    This field serves to define the fourth literal description line of the Notes field information.

    You may enter any expression that suits your needs.

    16. Item Note Literal 5

    10 alphanumeric characters.

    This field serves to define the fifth literal description line of the Notes field information.

    You may enter any expression that suits your needs.

    17. Item Date Literal

    10 alphanumeric characters.

    This field serves to define the literal description line of the Date field information.

    You may enter any expression that suits your needs.

    18. Item Amount Literal

    10 alphanumeric characters.

    This field serves to define the literal description line of the Amount field information.

    You may enter any expression that suits your needs.

    19. Audit Trail On Inv Transactions?

    Y or N.

    Enter Y to maintain a record of all inventory transactions in the Inventory Transaction File.  This information may be printed out on the Inventory Transaction Audit Trail Report.  Enter N to disable this function.  The default is N.

    20. Multiple I/M Accts ?

    Y or N.

    Enter Y to allow distributions to multiple asset accounts in the Inventory Transaction Processing application.  Enter N to allow distributions to the default asset account only.  The default is N.

    21. Default Asset Acct

    An account number in the standard account number format.

    Enter the default asset account number.  This will be the default account number for distributions in the Inventory Transaction Processing application.

    22. Next Document Number

    6 numeric digits.

    Enter the next document number to be used in the Inventory Transaction Processing application.  If the user presses the F1 key in field #2 of that application, the number entered here will be displayed.  The default is one.

    Note:  This field will only be used if field #24 is set to N for batch processing.

    23. Using Kit Items?

    Y or N.

    If Y is entered here, field #10 (Enter Mfg Data For Item ?) will automatically be set to Y.  Also, the user may not change field #10 to N.  This ensures that the user will have the opportunity to set the End Item Code field to K in Item File Maintenance.

    24. Online Update Inventory Trx?

    Y or N.

    Enter Y to update inventory levels as soon as transactions are entered in the Inventory Transaction Processing application. 

    Enter N to use batch transaction processing.  This option allows distributions to G/L accounts.

    For more information, see the of the Inventory Transaction Processing section of this manual. 

    If the P/O package is in use, this field should be set the same as field #15 (Online Update Receivings Trx ?) in P/O Setup to avoid errors in distributions.

    25. Upd Dist During Phy Cnt Proc?

    Y or N.

    If field #24 is set to N for batch processing, this field may be set to Y to create distribution records during Physical Count Processing.

    If field #24 is set to Y for on-line processing, this field must be set to N.

    26. Process Non-Stk Parents In Bomp?

    Y or N.

    Enter Y to allow BOMP's Production Order Entry application to process parent items flagged as non-stocked and manufactured in the Inventory Item File.  Items flagged as non-stocked and purchased will not be allowed in BOMP regardless of this flag setting.

    If this flag is set to Y, components of non-stocked purchased items will still be allocated and have quantities on hand reduced in the COP Order Entry application.  However, components of non-stocked manufactured parents of product structures will not be allocated or have quantities on hand reduced until the order is entered into BOMP and produced.  See the description for field #2 Item No. in BOMP's Production Order Entry application for more information.

    Enter N to disallow all processing of non-stocked parent items in BOMP.

    27. Distribute By Amount Or Quantity?

    1 alphabetic character.

    Only A or Q are allowed.  Enter A to enter distributions in Inventory Transaction Processing by dollar amount.  Enter Q to enter distributions by item quantity.

    Note:  This field will only be used if field #24 is set to N for batch processing.

    28. Use Job Numbers?

    Y or N.

    Enter Y to allow distributions to be made to specific job numbers when entering transactions in I/M.  Job numbers allow you to track costs associated with specific jobs.

    Enter N to not use job numbers in the I/M package.  If this field is set to N, you will not be able to access the Job Analysis Report application.

    Inventory Freeze Date

    Automatically displayed.

    If the Freeze Inventory application has been run, this field will display the freeze date entered there.

    Trx Audit Beg. Balance Date

    Automatically displayed.

    If the Set Transaction Audit File Beginning Balances application has been run, this field will display the beginning balance date entered there.  These beginning balances may be printed on the Inventory Transaction Audit Trail Report.

    This field will only appear if field #23 is set to N.

     

     


    Screens

     

    I/M Setup (Screen #1) 

     


     

    I/M Setup (Screen #2)

     

     

     

    Inventory Management

    1. Long-Term vs. Short-Term Inventory Quantity Available and Inventory with Time Line
    2. Introduction to Available to Promise (ATP)
    3. Inventory Aging Report by Location Sequence Produces Different Result Than by Other Sequence
    4. Inventory Aging Report Shows Different Age Between Single and All Locations
    5. Multiple Users Entering Physical Count Tag at the Same Time Issue
    6. Expand Item Description 1 and 2 Character Limit
    7. How Different is an IM Kit from a BOMP Kit?
    8. Explanation on Component Availability Inquiry
    9. How Is Shortcut Item Different from Kit Item?
    10. No Privilege to View Location History
    11. How to Calculate EOQ (Economic Order Quantity)
    12. Item Quantity Allocation Is Incorrect
    13. Reorder Advice Custom CSV Export Shows Zero Items
    14. Elliott Physical Count Processing
    15. Feature - Add-On Item Drill Down From Item Search
    16. Feature - Utility to Reset Item PTD Fields from Location History
    17. Feature - Inventory Snapshot
    18. Feature - ATP Regen to Consider Order Multiple and Economic Order Qty
    19. Feature - Item Master Activity Sub-Code
    20. Feature - Add Support for the Update of “Mostly Mfg Flag” in Change Existing Item Import
    21. Feature - Auto Delete BOMP Product Structure When Item Obsolete
    22. Feature - Item Linkage Report/Processing
    23. Feature - Added the Ability to Organize Product Categories by a New Product Category Group
    24. Procedure to Correct Bad Serial Number with Special Symbol
    25. Feature - Additional SY12MONS Updates
    26. Feature - Additional Activity Codes for Item Linkage CSV Report and Item Linkage Processing
    27. Feature - Item Number Wild Card Support for Starting Item Number
    28. Feature - Obsolete Kit Parent When First Component is Obsolete
    29. Feature - Show Items with Qty Variance on Tag Variance Reports
    30. IM01S3 Inventory Management Iten Audit Trail Report
    31. IM04S2 Inventory Management Inventory Transaction Audit Report
    32. IM02S2 Inventory Management Inventory Location Audit Trail Report
    33. IM03S1 Inventory Management Usage Exception Reports
    34. IM06SCN Inventory Management Stock Status Report
    35. IM08S1 Inventory Management Print Cycle Count Worksheet
    36. IM14S1 Inventory Management Item History Report
    37. IM19S1 Inventory Management Serial/Lot Stock Status Report
    38. IM19S2 Inventory Management Serial/Lot Issue History Report
    39. IM20S1 Inventory Management I/M Distribution to G/L Report
    40. IM26SCN Inventory Management Frozen Stock Status Report
    41. IM30S1 Inventory Management Kit Where-Used Report
    42. IM31S1 Create Unreleased POs by Vendor
    43. IM32S1 Inventory Management Kit Gross Requirements Report
    44. IM0201 Inventory Management Location Control File Maintenance
    45. IM0405 Inventory Management Available To Promise Inquiry
    46. IM0500 Inventory Management Stock Status Inquiry
    47. IM0500Q Inventory Management Stock Status Inquiry
    48. IM0700 Inventory Management ABC Analysis Reports
    49. IM0900 Inventory Management Reordering Advice Reports
    50. IM1000 Inventory Management Physical Count Processing
    51. Feature - Utility to Reset Item PTD/YTD Fields from Location History
    52. IM1100 Inventory Management Utilities Setup
    53. IM1201 Inventory Management Location File Maintenance
    54. IM1300 Inventory Management Recalculate Reorder Fields
    55. IM1400 Inventory Management Clear Item Accumulators
    56. IM1501 Inventory Management Product Category File Maintenance
    57. IM1601 Inventory Management Material Cost Type File Maintenance
    58. IM1701 Inventory Management Material Cost Type/Loc File Maintenance
    59. IM1801 Inventory Management Buyer/Analyst Code File Maintenance
    60. IM1901 Inventory Management Initialize Lifo/Fifo File
    61. IM1902 Inventory Management Adjust Item File to Lifo/Fifo
    62. IM1903 Inventory Management Serial/Lot Processing/Multi-bin Utilities
    63. IM1904 Inventory Management Serial/Lot Stock Status Inquiry
    64. Feature - Add Additional Record Types to Reorder Advise User-Defined CSV Export
    65. IM2500 Inventory Management Reset Allocated Quantities
    66. IM2700 Inventory Management Set Trx Audit File Beginning Balances
    67. IM2800 Inventory Management Freeze Inventory
    68. IM2900 Inventory Management Kit File Maintenance
    69. IM3301 Inventory Management Job Code File Maintenance
    70. IM3400 Inventory Management Job Analysis Report
    71. IMACTMNT Inventory Management I/M Account File Maintenance
    72. IMAGESCN Inventory Management Inventory Aging Report
    73. IMATPGSN Inventory Management Generate ATP File
    74. IMATPRSN Inventory Management Available to Promise Report
    75. IMBININV Inventory Management Bin Inventory File Maintenance
    76. IMBINMNT Inventory Management Bin File Maintenance
    77. IMBINTRN Inventory Management Inventory Transfer Processing
    78. IMCHGBIN Inventory Management Change Bin No/Pick Seq
    79. IMEXPTSN Inventory Management Export Item for Take an Order
    80. IMFRMMNT Inventory Management Item Label Form Setup
    81. IMGENMNU Inventory Management Generate Location History
    82. IMIMSITM Inventory Management Item Import Utility
    83. IMITMUDS Inventory Management Item User-Defined Fields Import Utility
    84. IMSUBMNT Inventory Management Substitute Item Class File Maintenance
    85. IMUSRMNT Inventory Management User-Defined Code File Maintenance
    86. IMVESMNT Inventory Management Vessel File Maintenance
    87. IMVLSMNT Inventory Management I/M Serial/Lot History File Maintenance
    88. Feature - Expanded Selection Parameters for Reorder Advise User Defined CSV Export
    89. Change - Update Both Kit Parent and Components Usage
    90. Feature - Create Price Code 1 from Item Minimum Price Utility
    91. Change - Available to Promise by Item Report - Add Item Description 2
    92. Feature - Support AR (Attribute) Type in Reorder Advise User Defined CSV Export
    93. Can System Default Item User-Defined Code?
    94. Feature - Item Label Printing Enhancements
    95. Feature - Ability to Initialize Character Fields During Change Existing Item Import
    96. Understanding Status Code at Inventory Transfer Dispatch Screen
    97. Feature - Support GTIN Based on Two Different UPC Codes
    98. Feature - Update Estimated Date/Time When Printing Transfer Tickets
    99. Feature - Allow Physical Count Tag Import Without Serial Number
    100. Feature - Delete Kit Components When Item Activity Code is Set to 'O'
    101. Feature - New QTYAVAILBYCOMP Attribute Fields
    102. Feature - Allow GTIN Maintenance in I/M Change Bin No/Pick Seq Processing
    103. Feature - Improvements to Reorder Advise Reports
    104. What Is the Difference Between INV_TRX_UN_COST and INV_TRX_NEW_AVG_COST in IMINVTRX Table?
    105. Feature - Added a Function "Create Inventory Trx CSV Import"
    106. Feature - Added Support to “Create I/M Trx CSV Import” for Kit Items
    107. Feature - Improvements to QTYAVAILBYCOMP and QTYAVAILBYCOMP2 Attributes
    108. Feature - Add Desc2 Column to Item Linkage CSV Report
    109. Feature - Numeric Item List Changes
    110. Feature - Added 1C and LD Column Types to Reordering Advise User Defined CSV Export
    111. What's the Difference Between Lead Time & Planning Lead Time?
    112. Explanation of ATP LP Type - Negative Sign (-) vs (*) Symbols
    113. IM0000 Inventory Management Package Overview 7
    114. IM0000 Inventory Management Package Overview 1
    115. IM0000 Inventory Management Package Overview 2
    116. IM0000 Inventory Management Package Overview 3
    117. IM0000 Inventory Management Package Overview 4
    118. IM0000 Inventory Management Package Overview 6
    119. IM0000 Inventory Management Package Overview 5
    120. IM0000 Inventory Management Package Overview 8
    121. IM0000 Inventory Management Package Overview: Index
    122. IM0101 Inventory Management Item File Maintenance 1
    123. IM0101 Inventory Management Item File Maintenance 2
    124. IM0101 Inventory Management Item File Maintenance 3
    125. IM0101 Inventory Management Item File Maintenance 4
    126. IM0101 Inventory Management Item File Maintenance 5
    127. IM0101 Inventory Management Item File Maintenance 6
    128. IM0101 Inventory Management Item File Maintenance 7
    129. IM0101 Inventory Management Item File Maintenance 8
    130. IM0101 Inventory Management Item File Maintenance: Index
    131. IM2400 Inventory Management Inventory Transaction Processing 1
    132. IM2400 Inventory Management Inventory Transaction Processing 2
    133. IM2400 Inventory Management Inventory Transaction Processing 3
    134. IM2400 Inventory Management Inventory Transaction Processing 4
    135. IM2400 Inventory Management Inventory Transaction Processing 5
    136. IM2400 Inventory Management Inventory Transaction Processing 6
    137. IM2400 Inventory Management Inventory Transaction Processing 7
    138. IM2400 Inventory Management Inventory Transaction Processing: Index
    139. How to Run Inventory Stock Status Report for a Certain Date
    140. Feature - Transition to Obsolete
    141. Item Last Received Date Not Updated When Received from I/M Transaction Processing
    142. Feature - Zero Item Weight When Using F3 to Copy Item
    143. Feature - Initialize User-Defined Note, Date and Amount Fields When Using F3 to Copy Item
    144. What Information Is Stored in the Location History (IMLOCHST) Table?
    145. Feature - Prevent Excel from Dropping Leading Zeroes in CSV Item Number Field

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