PO1201 Purchase Order and Receiving Comment Code File Maintenance

Comment Code File Maintenance

Application Overview

 Comments may be entered for each line item on a purchase order, or they may be associated with the order as a whole. Comments are a means by which you may communicate specific instructions to the vendor regarding the purchase or shipment of items on your order.

Comments may be entered on the purchase order as a free‑form entry, or they may be assigned to the order by means of Comment Codes. By using Comment Codes, you will have access to a file of canned comments that have been standardized and approved for inclusion on vendor correspon­dence. 

In order applications where a Comment Code is entered, there will be an option available to the operator to display each of the Comment Codes that are on file, one at a time, until the correct comment displays. This feature eliminates the need for the operator to memorize the Comment Codes or search through a listing.

 

RUN INSTRUCTIONS

 

      Select Comment Code File from the pull down P/O Maintenance window.  The following screen will then be displayed:

 

 

 

      The following options are available:

    • Select the desired mode from the Comment Code File menu bar.
    • Enter the data requested on the screen.

     To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.


    Entry Field Descriptions

     

    Name

    Type and Description

    1. Comment Code

    2 alphanumeric characters.

    Enter the code that you wish to have associated with the comment that is entered below.

    In the change or delete mode, press the F7 key to search for Comment Code.

    2. Comment

    30 alphanumeric characters.

    Enter the comment.  This comment will display whenever the Comment Code is entered and will also appear on the purchase order form and certain reports whenever a Comment Code has been specified.


     

    Date filled out _____________ by __________________ ADD   CHANGE  DELETE

            COMMENT CODE FILE MAINTENANCE FILE LOAD SHEET

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************


     

    Screen and Report

     

    Run Date: Nov 13, 1992 ‑ 11:52am         Elliott Electronics Co.                                                            Page    1

                                                      C O M M E N T   C O D E   L I S T

    Comment  Comment

     Code

      1      Partial Shipments not Allowed

      2      Substitutions not Allowed

      3      Please notify if shipping late

      4      Invoice w/shipment preferred

      5      Please show PO# on the Invoice

      AA     Early Shipments not Allowed

       6 Codes On File

     

     

    Purchase Order

    1. Why Receiving Non-Inventory Items in PO Will Cause General Ledger Inventory Account Out of Balance?
    2. Order Has Been Printed But Not Posted
    3. When does the Purchase Line History data get updated?
    4. Can I Edit the Ship Date Field in PO Line Item Screen?
    5. Getting PO Lock File Problem During PO Printing
    6. Feature - Notes Tracking from PO Warehouse Receiving to Inventory Transfer Management to Inventory Transaction
    7. Feature - Prevent MM Item from Purchasing
    8. Feature - Include Or Exclude UDC in Buyer's Desk
    9. Feature - Item Number Verification After Serial Number Scan
    10. PO05S1 Purchase Order and Receiving Receivings Audit Trail Report
    11. PO05S2 Purchase Order and Receiving Drop Shipment Receivings Report
    12. PO0104 Purchase Order and Receiving Release Blanket Orders
    13. PO0105 Purchase Order and Receiving Purge Closed Purchase Orders
    14. PO0200 Purchase Order and Receiving Print Purchase Orders
    15. PO0300 Purchase Order and Receiving Purchase Order Inquiry
    16. PO0400 Purchase Order and Receiving Scheduled Receipts Reports
    17. PO0600 Purchase Order and Receiving Purchase Line History Report
    18. PO0700 Purchase Order and Receiving Cash Requirements Projection Report
    19. PO0800 Purchase Order and Receiving Commodity Code Vendor Report
    20. PO0900M Purchase Order and Receiving Vendor Performance Analysis Report
    21. PO1000 Purchase Order and Receiving P/O Setup
    22. PO1101 Purchase Order and Receiving Buyer Code File Maintenance
    23. PO1201 Purchase Order and Receiving Comment Code File Maintenance
    24. PO1301 Purchase Order and Receiving Reject Reason Code File Maintenance
    25. PO1401 Purchase Order and Receiving Ship-To File Maintenance
    26. PO1501 Purchase Order and Receiving Item Vendor File Maintenance
    27. PO1502 Purchase Order and Receiving Purge Item Vendor File Maintenance
    28. PO1601 Purchase Order and Receiving Vendor Service Address
    29. PO1700 Purchase Order and Receiving Clear Year-to-Date Statistics
    30. PO1800 Purchase Order and Receiving Open Purchase Orders Reports
    31. POCLSMNU Purchase Order and Receiving PO Close Processing
    32. POIMPMNU Purchase Order and Receiving Purchase Order Import
    33. POINVMNU Purchase Order and Receiving Invoice Processing
    34. POORDEXS Purchase Order and Receiving Purchase Order Export
    35. POEQMNT Purchase Order and Receiving Purchase Order Requisition
    36. POREQPST Purchase Order and Receiving Post Requisitions
    37. PORSTSCN Purchase Order and Receiving Reset P/O Rec/Inv Qty
    38. POUPDSTA Purchase Order and Receiving Update Vendor Statistics
    39. POWHRMNT Purchase Order and Receiving Warehouse Recovery Process
    40. POWRIMNT Purchase Order and Receiving Warehouse Receiving Import
    41. Feature -- PO Ship-to File Maintenance Determine Drop Ship Location by State/Zip Code Tables
    42. Feature - Warehouse Receiving Serial Number Validation
    43. Feature - Buyer's Desk Inventory Class Selection Criteria
    44. Feature - PO Ship-To File Received to Transit Location
    45. Purchase Order Line Item Add or Change Event
    46. PO0000 Purchase Order and Receiving Overview 1
    47. PO0000 Purchase Order and Receiving Overview 2
    48. PO0000 Purchase Order and Receiving Overview 3
    49. PO0000 Purchase Order and Receiving Overview 4
    50. PO0000 Purchase Order and Receiving Overview 5
    51. PO0000 Purchase Order and Receiving Overview : Index
    52. PO0100 P/O and Receiving Purchase Order Processing 1
    53. PO0100 P/O and Receiving Purchase Order Processing 2
    54. PO0100 P/O and Receiving Purchase Order Processing 3
    55. PO0100 P/O and Receiving Purchase Order Processing 4
    56. PO0100 P/O and Receiving Purchase Order Processing 5
    57. PO0100 P/O and Receiving Purchase Order Processing: Index
    58. PO2000 P/O and Receiving Receivings Processing 1
    59. PO2000 P/O and Receiving Receivings Processing 2
    60. PO2000 P/O and Receiving Receivings Processing 3
    61. PO2000 P/O and Receiving Receivings Processing 4
    62. PO2000 P/O and Receiving Receivings Processing 5
    63. PO2000 P/O and Receiving Receivings Processing 6
    64. PO2000 P/O and Receiving Receivings Processing 7
    65. PO2000 P/O and Receiving Receivings Processing 8
    66. PO2000 P/O and Receiving Receivings Processing 9
    67. PO2000 P/O and Receiving Receivings Processing: Index
    68. POFRMMNT P/O and Receiving P/O Form Setup 1
    69. POFRMMNT P/O and Receiving P/O Form Setup 2
    70. POFRMMNT P/O and Receiving P/O Form Setup 3
    71. POFRMMNT P/O and Receiving P/O Form Setup 4
    72. POFRMMNT P/O and Receiving P/O Form Setup 5
    73. POFRMMNT P/O and Receiving P/O Form Setup: Index
    74. PORCNMNU P/O and Receiving P/O Reconciliation Process 1
    75. PORCNMNU P/O and Receiving P/O Reconciliation Process 2
    76. PORCNMNU P/O and Receiving P/O Reconciliation Process 3
    77. PORCNMNU P/O and Receiving P/O Reconciliation Process: Index
    78. How to Retrieve Open Purchase Orders Through SQL SELECT Statement
    79. Feature - Receivings Processing Mass Receiving Changes
    80. Feature - Warehouse Receiving Mass Receiving
    81. How to Remove Outstanding PO from Received Not Invoiced Report
    82. Feature - Add Events for Addition of PO Header and Line
    83. Feature - Allow to Enter Unit Cost in PO Warehouse Receiving Add Mode
    84. Feature - Ability to Create a CSV Export in PO Edit List When "Show Headers Only" = "Y"
    85. Feature - Added PO by Comment Code List to the Schedule Receipts Reports
    86. Feature - Support Negative PO Line Item Unit Cost
    87. Feature - Added F4=Revision Option to PO Inquiry Drill Down
    88. Feature - Add Serial Number Support to PO Warehouse Receiving Import

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