PRHSTMNT Payroll L and I Code History File Maintenance

L And I Code History File Maintenance

Application Overview

 The L And I Code History File Maintenance application allows the user to maintain Labor and Industry code records in the Codes History File.  The application will be used most often to make corrections to existing L and I code history records created by the Post Time Transactions and Post Manual Transactions applications.

 The user will be required to enter four fields of information: 

    • An L and I code
    • An employee number
    • A state code
    • A pay period ending date

     If a record that exactly matches the entered information already exists in the Codes History File, the user may only change or delete that record.  If not, the user may add a new record containing that information.

     Data contained in the Codes History File may be printed out on the L And I History Reports located in the Payroll History Reports application.

     

    Run Instructions

     Select L And I Code History File from the pull down PR Maintenance window.  The following screen will then be displayed:

     


     

    L and I Code File Maintenance

     The following options are available:

      • Select the desired mode from the L And I Code History File menu bar.
      • Enter the data requested on the screen.


      To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

       

      Entry Field Descriptions

       

      Name

      Type and Description

      1.   Code

      6 alphanumeric characters.

      Enter the L and I code for which a history record needs to be added, changed or deleted.  This code must have already been entered through the L And I Code Maintenance application.  The code's description will automatically display.

      Press the F7 key to search for L and I codes.

      2.   Employee

      4 numeric digits (9999).

      Enter the number of the employee for whom the L and I record is being kept.  The employee's name will automatically display.

      Press the F7 key to search for employees by number or press the F8 key to search for employees by name.

      3.   State

      2 alphanumeric characters.

      Enter the state code for which the record is being kept.  The state code must have been previously entered in the City/State Tax Code File Maintenance application.  The state name will automatically display.

      Press the F7 key to search for state codes.

      4.   Period End Date

      A date in the standard date format.

      Enter the ending date of the pay period for which the record is being kept.  After this field is entered, the application will search the History Codes File for a record that matches the information entered here in fields 1 through 4.

      In add mode, if a matching record is already on file, a message will display and the cursor will return to the first field.  In change and delete modes, if no matching record is found, the message will display and the cursor will return to the first field.

      Defaults to the current date.

      5.   Hours Worked

      5 numeric digits with 2 decimal places and an optional minus sign (999.99-).

      This is the number of hours worked by the employee during the pay period.

      6.   Gross Wages

      8 numeric digits with 2 decimal places and an optional minus sign (999999.99‑).

      This field is the employee's gross wages for the pay period.

      7.   Overtime Excess

      8 numeric digits with 2 decimal places and an optional minus sign

      (999999.99-).

      This field is the amount of any excess or overtime wages earned during the pay period.

      8.   Check No

      6 numeric digits (999999).

      This field is the check number of the employee's paycheck for the pay period.

      9.   Employee Tax Amt

      8 numeric digits with 2 decimal places and an optional minus sign (999999.99‑).

      This field is the amount of the employee's L and I premium for the pay period.

      10. Employer Tax Amt

      8 numeric digits with 2 decimal places and an optional minus sign (999999.99‑).

      This field is the amount of the employer's L and I premium for the pay period.

      Screens

                                    

       

      L And I Code History File Maintenance

                                  

       

       

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