EMPMNT Payroll Employee File Maintenance 4
Fourth Screen
All Year‑To‑Date (Ytd) fields appearing on the fourth entry screen for the employee are automatically updated by the payroll check posting program and the manual payroll transactions posting program. These fields may be cleared to zero at the end of the year, by running the Clear Employee Totals application and selecting which fields you wish to clear (Ptd, Qtd, or Ytd).
The only possible exception to this is the Worker's Compensation Accumulation field. If the accumulation period indicated on the State Tax Code record is A for anniversary year, this field may only be cleared after the last Worker's Compensation Report before the anniversary date is printed. This is done at the same time that the Worker's Compensation Report is printed.
Note: Upon the initial set up of an employee, the F10 key will default all of these values to zero.
Name | Type and Description |
1. Ytd Gross | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the total wages plus earnings paid for the year to date. |
2. Ytd Ot Pay | 8 numeric digits with 2 decimal places and an optional minus sign (999,999.99‑). This is the total overtime wages paid for the year to date. |
3. Ytd Fica Tx Grs | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the total taxable FICA wages paid for the year to date. |
4. Ytd Fwt Tx Grs | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the taxable wages for federal withholding taxes for the year to date. |
5. Ytd Swt Tx Grs | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the taxable wages for state withholding taxes for the year to date. |
6. Ytd Cwt Tx Grs | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the taxable wages for city withholding taxes for the year to date. |
7. Ytd Fui Tx Grs | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the taxable wages for federal unemployment taxes for the year to date. |
8. Ytd Sui Tx Grs | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the taxable wages for state unemployment taxes for the year to date. |
9. Ytd Ost Tx Grs | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the taxable wages for other state tax withholding taxes for the year to date. |
10. Ytd Fica | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the amount of FICA withheld for the year to date. |
11. Ytd Fwt | 8 numeric digits with 2 decimal places and an optional minus sign (999,999.99‑). This is the amount of federal tax withheld for the year to date. |
12. Ytd Eic | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the amount of all earned income credits paid to the employee for the year to date. |
13. Ytd Swt | 8 numeric digits with 2 decimal places and an optional minus sign (999,999.99‑). This is the amount of regular state tax withheld for the year to date. |
14. Ytd Ost | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the amount of other state tax withheld for the year to date. |
15. Ytd Cwt | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99). This is the amount of city tax withheld for the year to date. |
16. Ytd Rg Hrs | 6 numeric digits with 2 decimal places and an optional minus sign (9,999.99‑). This is the number of regular hours worked for the year to date. |
17. Ytd Ot Hrs | 5 numeric digits with 2 decimal places and an optional minus sign (999.99‑). This is the number of overtime hours worked for the year to date. |
18. Ytd Sp Hrs | 5 numeric digits with 2 decimal places and an optional minus sign (999.99‑). This is the number of special hours worked for the year to date. |
19. Ytd Sk Hrs | 5 numeric digits with 2 decimal places and an optional minus sign (999.99‑). This is the number of sick hours taken for the year to date. |
20. Ytd Sk Pay | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the amount of sick pay paid for the year to date. |
21. Ytd Wk Wrk | 4 numeric digits with 2 decimal places and an optional minus sign (99.99). This is the number of weeks worked for the year to date. |
22. Ytd Sv Bnd | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the total amount of savings bond deduction taken for the year to date. |
23. Ytd Union | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the total amount of union deduction taken for the year to date. |
24. Ytd Loan | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the total amount of loan deduction taken for the year to date. |
25. Ytd Garn | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the total amount of garnish deduction taken for the year to date. |
26.‑ 33. Ytd D/E‑1 to Ytd D/E-8 | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). Each of these fields is the total amount of the corresponding permanent deduction or earning defined by fields 14‑37 on the second screen. Note that the accumulation is done on a corresponding basis. That is, deduction/earning 1 is accumulated into the Ytd D/E1 field, etc. If one of these deductions or earnings is changed during the course of the year, the new deduction or earning will accumulate into the same Year‑to‑Date field as the old one. Therefore, if you change such a deduction or earning, you should record manually the accumulated value for the old deduction and then manually set the Accumulation field to zero. |
Fields 34‑36
The temporary Year‑to‑Date Deductions and Earnings fields include all temporary amounts entered during the Time Transaction Processing and Manual Transaction Processing applications.
If the employer is a restaurant, meals and reported tips will not be included in these amounts. Even though they may be entered as temporary earnings, they will be included only in the Year‑to‑Date fields specifically designated for them.
Name | Type and Description |
34. Ytd T/D | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the accumulated amount of all temporary deductions taken for the year to date. |
35. Ytd T/Te | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the total amount of all temporary taxable earnings paid for the year to date. |
36. Ytd T/Nte | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the total amount of all temporary non‑taxable earnings paid for the year to date. |
37. Wc Accum | 8 numeric digits with 2 decimal places and an optional minus sign (999,999.99‑). This is the accumulated eligible wages or hours for calculating the worker's compensation premium due for the employee. The length of time for accumulation is also defined in the State Tax Code record. It represents hours or wages, depending on the calculation method indicated for workers compensation on the State Tax Code record for the employee's state. See the Package Overview section entitled Worker's Compensation for more details on this. |
38. Ytd Emplr Fica | 9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99‑). This is the amount of the employer taxable gross pay for FICA taxes for the year to date. |
Fields 39‑42
The screen items for year‑to‑date meals, tips and tip credit will only be displayed if the employer is a restaurant (as indicated in Payroll Setup).
Name | Type and Description |
39. Ytd Meals | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the value of all meals given to the employee for the year to date. |
40. Ytd Tips | 8 numeric digits with 2 decimal places and an optional minus sign (999,999.99‑). This is the value of all tips reported for the employee for the year to date. |
41. Ytd Tp Cr | 7 numeric digits with 2 decimal places and an optional minus sign (99,999.99‑). This is the amount of all tip credit credited to the employee |
42. Ytd Excess Pay | 8 numeric digits with 2 decimal places and an optional minus sign (999,999.99‑). This is the total excess pay paid by the employer to meet federal minimum wage requirements for the year to date. |