1.      Item No

15 alphanumeric characters.

Enter the item number of the item to be effected by the transaction.  Items must be stocked to have inventory transactions performed on them.

In add or change mode, press the F7 key to search by item number or the F8 key to search by description.

2.      Doc No

6 numeric digits 

Enter the document number to be associated with this particular transaction.  This number will differentiate between transactions involving the same item.

In add mode press the F1 key to display the next sequential document number from the I/M Setup application.  In change and delete modes, press RETURN to display the next transaction on file for this item.

3.      Trx Type

1 alphabetic character.

Only the letters L, T, I, C, A, or R are allowed. 

L represents Layer Adjustment.

Enter L if you are making an adjustment to the layer file for LIFO/FIFO valuation or for a serial/lot item.

T represents Transfer. 

Enter T if you are transferring items from one location (such as a warehouse) to another.

Trx Type (continued)

I represents Issue.

Enter I if you are issuing items out of inventory.

A represents Adj. Item.

Enter A if you are making an adjustment to the quantity on hand level of the item.

C represents Cost Adjustment.

Enter C if you are adjusting the cost of the item in the Item File.

R represents Receivings.

Enter R if you are recording the receiving of items into inventory.  If the Purchase Order and Receiving package is being used, it is recommended that you record receivings in that package instead of here.

4.      Trx Date

A standard date format.

If you are adding transactions, this field will default to today's date.  You may enter a different date, if you wish.

In change mode, this field may not be changed.

5.      Loc From

2 alphanumeric characters.

This is the location, as listed in the Location File, from which the item(s) will be transferred.

Press the F7 key to search for location codes.

6.

An account number in the standard format.

This field displays the asset account number that the inventory will be transferred to.  It is read from the Material Cost Type/Location File or the Default Asst Account field in I/M Setup.  If the Multiple I/M Accounts flag in I/M Setup is set to Y, the user may change this account number during transaction entry.

Press the F7 key to search by main account number or the F8 key to search by account description. 

7.      Loc To

2 alphanumeric characters.

Enter the location to which the inventory is being transferred.  The item must be stocked at this location.

Press the F7 key to search for location codes.

8.      Qty Trn

A quantity in the standard format.

Enter the quantity to be transferred.  This quantity may not be zero.

9.      Comment

30 alphanumeric characters.

This is a comment field for this transaction.

10.

An account number in the standard format 

Enter the account number that the inventory will be transferred from.  This field will display the default asset account number entered in I/M Setup or one from the appropriate code in the Material Cost Type/Location File if one exists for the item.  The user may change the account number if a different one is to be used.

Press the F7 key to search by main account number or the F8 key to search by account description.

Serial No

15 alphanumeric characters.

This is serial number of the item being transferred.

Entered serial numbers must already be on file for the item at the location being transferred from.  Press the F3 key to enter a range of numeric serial numbers.  Press the F7 key to search for serial numbers on file at the "from" location.

8.      Lot From

15 alphanumeric characters.

This is the lot from which the item is being transferred.  Press the F7 key to search for lot numbers.

9.      Qty Trnsf

8 numeric digits with two decimal places (999999.99).

Enter the quantity to be transferred.  This quantity may not be zero and may not be greater than the quantity available in the lot. 

Defaults to the quantity remaining in the lot. 

10.    Lot To

15 alphanumeric characters. 

This is the lot to which the item is being transferred.  It may be an existing lot or a new lot may be created.  Press the F7 key to search for lot numbers.

11.    Comment

30 alphanumeric characters.

This is a comment field for this transaction. 

12.

An account number in the standard format.

Enter the account number that the inventory will be transferred to.  This field will display the default asset account number entered in I/M Setup or one from the appropriate code in the Material Cost Type/Location File if one exists for the item. The user may change the account number if a different one is to be used.

Press the F7 key to search by main account number or the F8 key to search by account description.

Qty O/H

A quantity in the standard format.

The quantity on hand for this item at the transferred from location is automatically displayed.

Qty O/O

A quantity in the standard format.

The quantity on order for this item at the transferred from location is automatically displayed.

Qty Alloc

A quantity in the standard format.

The quantity allocated for this item at the transferred from location is automatically displayed.

Qty Avail