PO0100 P/O and Receiving Purchase Order Processing 4

Line Item Display Fields

 

Name

Type and Description

P.O. No

Display only.

This is the number of the purchase order that is currently being added or changed.  It serves to remind you of which purchase order you are working on.

Last Line No

Display only.

This is the last number of the last line item added to the order.  During entry of the first line item on an order this field is blank.  This field helps you to keep track of your position on the purchase order.

Last Item No

Display only.

This is the item number of the last line item to be added to the order.  This field is blank during entry of the order's first line number.  Like the last line number, it helps you keep track of your position on the purchase order.

Qty‑On‑Hand

Display only.

This is the quantity of the item that is on‑hand at the warehouse location specified in the Ship‑To record.  If the ship‑to location is the item's default location, the quantity that displays is the quantity for All locations; other­wise it is merely the quantity at the location where the order is destined to be shipped.  The quan­tity displays in the item's stocking unit of measure and the description for this unit of measure displays beside the quantity.

Qty‑Allocated

Display only.

This is the quantity of the item that is currently allocated.  As for the quantity on‑hand, the amount that displays depends upon the ship‑to location.  If the order is for the item's default location, the amount that displays is the quantity allocated at All locations; otherwise it is merely the quantity allocated at the location where the order is to be shipped.  The quantity displays in the item's stocking unit of measure and the description for this unit of measure displays beside the quantity.

Qty‑On‑Order

Display only.

This is the quantity of the item that is currently on order at the order's ship‑to location.  The quantity displays in the item's stocking unit of measure and the description for this unit of measure displays beside the quantity.

Reorder‑Level

Display only.

When the stock level of the item hits this level at the order's ship‑ to location, reordering is recommended.  The display of this field allows you to compare the quantity on‑hand with the reorder‑level to see where you stand.  The reorder‑level displays as it was entered in the Item file in the item's stocking unit of measure.

Line Weight

Display only.

The program automatically multiplies the weight of an item by the number of items, then displays the extended line weight.

Receipt Date

Display only.

Change mode only.  This is the date of the most recent re­ceiving against this line item.

Qty Received

Display only.

Change mode only.  This is the quantity received against this line item so far. It displays in the unit of measure entered for the purchase order line.

Qty Rejected

Display only

Change mode only.  This is the quantity the vendor shipped against this line item that was rejected.

For blanket orders, the quantity that has been released displays instead.  The units display in the unit of measure entered for the purchase order line.

Qty Invoiced

Display only.

Change mode only.  This is the quantity that has been invoiced against this line item.  It displays in the unit of measure entered for the purchase order line.


List

 

Name

Type and Description

Starting P.O. Number

6 numeric digits followed by 2 numeric digits (999999‑99).

Defaults to All.

Enter the purchase order number of the first purchase order that is to be eligible to appear on the Edit List.

Ending P.O. Number

6 numeric digits followed by 2 numeric digits (999999‑99).

Defaults to the starting number's value 

Enter the purchase order number of the last purchase order that is to be eligible to appear on the Edit List.

Starting P.O. Date

A date in the standard format.

Defaults to All.

Enter the earliest purchase order date that will enable a purchase order to appear on the Edit List.

Ending P.O. Date

A date in the standard date format.

Defaults to the starting date's value.

Enter the latest purchase order date that will qualify a purchase order to appear on the Edit List.

P.O. Type

Four 1‑character alphabetic fields.

The valid entries are N, B, and D.

The first field defaults to All.

Enter the purchase order types that will qualify a purchase order to appear on the Edit List.

P.O. Status

Five 1‑character alphabetic fields.

The valid entries are U, R, P, X, and C.

The first field defaults to All.

Enter the purchase order statuses that will qualify a purchase order to appear on the Edit List.  This feature enables you to print lists of only closed orders, only canceled orders, only closed and canceled orders, only unreleased orders and other such combina­tions.

Vendor Number

6 alphanumeric characters 

Defaults to All.

Enter the vendor number of the vendor whose purchase orders are to appear on the Edit List.  The vendor's name will display below the entry.  The Edit List may be printed to include one or all vendors. 

Ship‑To Code

2 alphanumeric characters.

Defaults to All.

Enter the Ship‑To code of the shipping destination which is to receive the order.  The Ship‑To code's description will display beside the entry.  The Edit List may be printed to include orders for one or all Ship‑To codes.

You may display each Ship‑To code that is on file by pressing the F1 key while the cursor is positioned for entry of the code.  Once the correct code displays, press RETURN to accept it.

Buyer

6 alphanumeric characters.

Enter the appropriate buyer code or F1 to display the next buyer on file.  Once the correct code displays, press RETURN to accept it.

Show Headers Only ?

Y or N.

Defaults to N. 

Answer Y if you wish the Edit List to show purchase order header information only.  This feature allows you to print an abbreviated version of the Edit List which excludes the item information.  Answer N if you wish all purchase order information to be shown.

 

 

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