Payroll History Reports

Application Overview

The Payroll History Reports application prints four history reports.  They provide historical information on a wide range of data generated during Post Time Transaction and Post Manual Transaction.  Each report offers the user the option to purge the data file from which the report is printed.  When purging the files, be very certain all ranges have been entered correctly.  Once the purging is complete, the data is no longer available.

Payroll Check History Report

    The Payroll Check History Report shows all computer generated payroll checks and manual transactions for a range of employees and for a range of pay period dates. 

    It shows the detail of all payroll transactions that have taken place within a specified period, for a specified range of employees.  Payroll transactions include regular payroll checks, advanced vacation checks and manual payroll transactions.

    The starting and ending dates refer to the range of pay period ending dates and not check dates.  The Payroll History File is keyed by pay period ending date rather than check date.

    All voluntary deductions are lumped together under the single "Deduc­tions" heading.  Likewise, all employee allowances are lumped together under the heading "Allowances" For a restaurant; meals and reported tips are included together under the Heading Tips‑Meals.

Deduction/Earning History Report

The Deduction/Earning History Report shows all deductions and earn­ings taken on computer generated payroll checks and manual transactions for a range of employees, for a range of pay period dates, and for a range of D/E codes. 

The starting and ending dates refer to the range of pay period ending dates and not check dates.  The Payroll Deduction/Earning History File is keyed by pay period ending date rather than check date.

L And I History Report

The L And I History Report shows all Labor and Industry Code payments for ranges of pay period dates, employees, L and I codes, and/or states.  The user may define one or more of these ranges to define what data the report will print.  The report may be organized by L and I code, by employee, or by state.

Note:  The data file may not be purged if the report is printed by employee or state.

For each check, the report prints the check number, pay period ending date, hours worked, gross wages, and employee and employer L and I premium amounts.

Shift History Report

The Shift History Report prints by shift code the shift differentials calculated for each employee.  The report can be printed for a range of pay period ending dates, employee's and/or shift codes.  For each shift code, the report prints the check number, pay period ending date, shift type, hours worked, and calculated shift amount for each employee.

Run Instructions

Select Payroll History Reports from the pull down PR Reports window.  The following screen will then be displayed:

Print Payroll History Report Entry Screen

The following options are available:

*  Select the desired mode from the Payroll History Reports menu bar

*  Select the Payroll Check History Report, Ded/Earn History Report, L And I History Report or Shift History Report.

*  Enter the data requested on the screen

To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.