PRMENU Payroll Package Overview 5

Startup

Application Overview

 

Before proceeding with this section, you must have already created all directories and loaded the Elliott Programs.  This is a fairly automated process.  For further instructions, please refer to the installation section of the System Manager manual.

 

Run Instructions

 

 

To begin using Payroll, you must make P/R is turned on in Company Setup.


 

 

 


                                        Company Setup

 

 

 

    Select Company Setup application.  Refer to the Main Menu Util_Setup Window section of the System Manager manual for the Application Overview and Run Instructions for Company Setup.


 

Setup Procedure

 

In order to begin using the Payroll system, the following steps must be completed after creating the data files.

 

1. The PR control data must be entered through the PR Setup application in the Util_setup window.

 

2. Enter PR Account File application.

 

3. Enter the data for the following applications in any order:

 

          State/City Tax Code File

          Deduction/Earning Code File

          Job Code File

    -      L And I Code File

    -      Shift Code File           

 

4. After the above applications are entered, then enter the employee data through Employee File Maintenance.

 

5. After the employee data has been entered, the information for employees requiring multiple state or city withholding may be entered via the Employee Tax Code File Maintenance application.

 

    The above steps will load the system with the necessary information to process future transactions.

 

    The application sections in this manual may be used to obtain specific information on each application.  The file load sheets contained in each of these sections may assist in accumulating and loading data.

 


Processing Procedures

Daily Processing Checklist

 

In performing this checklist, complete each step before moving on to the next step.

 

               Step 1     Enter time transactions

                      -   Select Time Transaction Processing - Add application

 

               Step 2     Verify transaction entry

                      -   Select Time Transaction Processing - Alpha_List application

 

               Step 3     (optional) Process payroll

 

                      Note:  This step will only be performed if the employee's pay frequency is daily

 

                      -   Perform steps 5-10 of Weekly Processing Checklist

 

Weekly Processing Checklist

 

In performing this checklist, complete each step before moving on to the next step.

 

               Step 1     Enter time transactions (if not entered on a daily basis) OR proceed to step 3

                      -   Select Time Transaction Processing - Add application

 

               Step 2     Verify transaction entry

                      -   Select Time Transaction Processing - Alpha_List application

 

               Step 3     Generate payroll transaction records

                      -   Select Time Transaction Processing - Generate application

 

               Step 4     Verify generated transactions

                      -   Select Time Transaction Processing - Alpha_List application

 

               Step 5     Calculate payroll information

                      -   Select Calculate Payroll - Calculate application

                      -   Verify accuracy by reviewing the registers

 

               Step 6     Print payroll checks

                      -   Select Print Payroll Checks - Print application

                      -   Verify accuracy of checks

 

               Step 7     Post check information

                      -   Select Post Payroll Checks - Post application

                      -   Print and save all payroll registers

 

               Step 8     (optional) Enter information for checks processed manually

                      -   Select Manual Transaction Processing - Add application

 

               Step 9     (optional) Verify accuracy of manual transactions

                      -   Select Manual Transaction Processing - List application

 

               Step 10   (optional) Post manually entered transactions

                      -   Select Post Manual Transactions - Post application

 

               Step 11   (optional) Print employee reports

                      -   Select Employee Reports - Print Union Deduction Report application

                      -   Select Employee Reports - Print Overtime and Sick Pay Report application

                      -   Select Employee Reports - Print Non-Employee Compensation Report application

                      -   Select Employee Reports - Print Worker's Compensation Report application

                      -   Select Employee Reports - Print Meals Report application

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