A/R Setup

Application Overview

This setup screen is the same setup screen that appears in the Accounts Receivable module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à AR Setup

Procedure:       Enter values for the prompted fields.

A/R Bill To Customer

Application Overview

This setup screen allows you to set certain global variables for the Accounts Receivable module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à AR Bill To Customer

Field 1.                        By selecting “Y” to this field, Elliott will prompt for a Bill To during Order Entry.  The Bill To must be a valid customer in the Customer File.

Field 2.                        If you answer “Y”, a window will pop up prompting for up to 10 valid Bill To numbers.  Verification against the Customer File does not take place here, but it does when the order is entered.

Field 3.                        If you calculate commissions by cash receipt rather than by invoice, then answer “Y” to this field.

Field 4.                        Invoices can either post against the customer or the Bill To indicated in the order.  Select “B” to post against the Bill To and “O” to post against the Original Customer.

Field 5.                        The terms on the order can either be the Bill To terms, “B”, or the Original terms of the customer, “O”.

A/R Sales Tax Audit Trail

Application Overview

This setup screen allows you to set certain global variables for the Accounts Receivable module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à AR Sales Tax Audit Trail

Field 1.                        Answering “Y” to this field will instruct Elliott to store sales tax information in the Sales Tax Liability File (ARSTLFIL).

Field 2.                        This can be configured to print the Sales Tax Liability Report based on “I”, invoice or “C”, cash receipt.

Field 3.                        Selecting “Y” will print all of the totals on the Sales Tax Liability Report.  Selecting “N” will only print the tax amount total.

Field 4.                        Selecting “Y” will force a page break between tax codes on the Sales Tax Liability Report.

Field 5.                        Selecting “Y” will allow you to enter a nine digit description in the Tax Code Maintenance screen.  Lookups can use this field and the Sales Tax Liability Report can use this as a parameter.

A/R Payment Source

Application Overview

This setup screen allows you to set certain global variables for the Accounts Receivable module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à AR Payment Source

Field 1.                        This number will be assigned to the next credit card verification.  This number will show up in the Document field of the credit card receipt.  Initially this should be set to 1 and should not be changed unless instructed by Netcellent to do so.

Field 2.                        This number will be assigned to the next credit card transaction.  It is the main transaction number to keep the records unique.  Initially this should be set to 1 and should not be changed unless instructed by Netcellent to do so.

Field 3.                        Enter the source code you want as the default for credit card transactions.  Verification is not performed here, but this should be a valid code in the AR Payment Source Code file.  If this field is left blank, order entry will not prompt for the credit card information in the payment window.

Field 4.                        Enter the source code you want as the default for cash transactions.  Verification is not performed here, but this should be a valid code in the AR Payment Source Code file.  If this field is left blank, order entry will not prompt for the cash amount in the payment window.

Field 5.                        Enter the source code you want as the default for gift certificates.  Verification is not performed here, but this should be a valid code in the AR Payment Source Code file.  If this field is left blank, order entry will not prompt for the gift certificate amount in the payment window.

Field 6.                        Enter the source code you want as the default for checks.  Verification is not performed here, but this should be a valid code in the AR Payment Source Code file.  If this field is left blank, order entry will not prompt for the check information in the payment window.

A/R Customer/eContact Import

Application Overview

This setup screen allows you to set certain global variables for the Accounts Receivable module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à AR Cust/eCont Import

Field 1.                        This is the default value for the Delete Batch After Interface flag in the Customer/eContact Import Utility.

Field 2.                        This flag indicates if the import utility is to create Notes for the customers and econtacts that are imported.

Field 3.                        This flag indicates if the import utility is to create Links for the customers and econtacts that are imported.

Field 4.                        This flag indicates if the import utility is to create Attributes for the customers and econtacts that are imported.

Field 5.                        This is the default value for the file name and path of the ASCII import file.

A/P Global Control

Application Overview

This setup screen allows you to set certain global variables for the Accounts Payable module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à AP Global Control

Field 1.                        This flag indicates if the voucher reference is to print on the AP check.

Field 2.                        This flag indicates if the Receiving Accrual Account is used in PO Reconciliation.

Field 3.                        This flag indicates if the Vendor Remit To is used.  A blank means no remit to is used, an “O” means the transaction is made under the original vendor, but the check is sent to the remit to and an “R” means that the transaction is made under the remit to.

Field 4.                        This flag indicates if vendor name should print on the AP check stub.

Field 5.                        Answer “Y” to this flag if you wish to distribute to the PO line item account for non-inventory PPV.

Field 6.                        This flag indicates which type of account should be the default for non-inventory items received through PO.  An “L” indicates the line item account.  A “P” indicates the PPV account.  “O” means other account.

Field 7.                        Answer “Y” to this flag if you want to use the reference on the voucher for the reference on the interfaced GL transaction.

Field 8.                        Answer “Y” to this flag if you want to be prompted for extra vendor data each time a vendor is added.

Field 9.                        Answer “Y” to this flag if you want Elliott to assign vendor numbers.  Vendor numbers can still be entered manually, but the user has the option to press the F1 key to obtain the next sequential vendor number.

Field 10.           This is the vendor number that will be assigned to the next vendor if the F1 key is pressed during entry of the vendor number and the Vendor Number Sequencer (number 9) is turned on.

Field 11.           Answer “Y” to this flag if you want to default the GL distribution date to the same date as the invoice date during entry of a voucher.  If this flag is set to “N”, then the date will default to the current date.

Procedure:       Enter values for the prompted fields.

A/P Setup

Application Overview

This setup screen is the same setup screen that appears in the Accounts Payable module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à AP Setup

Procedure:       Enter values for the prompted fields.

A/P Batch Processing

Application Overview

This setup screen allows you to set certain global variables for the Accounts Payable module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à AP Batch Processing

Field 1.                        Answer “Y” to this flag to use batch ID’s in AP.  When entering AP vouchers, Elliott will prompt for a batch ID.  You can either enter an existing ID to edit a batch or a new ID to start a new batch.  Posting will also prompt for a range of batches.

Field 2.                        By answering “Y” to this flag, the batch ID will default to the user ID.

Procedure:       Enter values for the prompted fields.

P/R Setup

Application Overview

This setup screen is the same setup screen that appears in the Payroll module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à PR Setup

Procedure:       Enter values for the prompted fields.

P/R Global Control

Application Overview

This setup screen allows you to set certain global variables for the Payroll module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à PR Global Control

Field 1.                        Answer “Y” to prompt the user for employee extra data when a new employee is entered.

Field 2.                        This is an 8 digit number that is used by Maryland users for reporting payroll taxes.

Field 3.                        Answer “Y” to this field if the employee address on the payroll check prints too low for a standard #9 envelope.

Procedure:       Enter values for the prompted fields.

Bankrec Setup

Application Overview

This setup screen is the same setup screen that appears in the Bank Book module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Acct à Bankrec Setup

Procedure:       Enter values for the prompted fields.

Dist

I/M Global Control

Application Overview

This setup screen allows you to set certain global variables for the Inventory Management module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Dist à IM Global Control

Field 1.                        Answer “Y” to enable the item purge function in Item File Maintenance.

Field 2.                        This will be the default prompt for Auto Entry Mode when entering data in Physical Count Processing.

Procedure:       Enter values for the prompted fields.

I/M Setup

Application Overview

This setup screen is the same setup screen that appears in the Inventory Management module.

Run Instructions

Elliott Main Menu  à Util-Setup à Global Setup à Dist à IM Setup

Procedure:       Enter values for the prompted fields.