Pressing the F1 key will show the tax breakdown for the transaction:
Pressing the F2 key will commit all of the transactions shown on the screen.
If the AvaTax service is unavailable, tax amounts are estimated when written to the tax queue.
When the commit is performed, taxes are recalculated and committed. There may be a difference in the amount estimated and the final calculation. In this case, distributions need to be offset to make up for the difference in tax liabilities. The original tax account defined in the tax code file will be adjusted and the offset will be posted to the Tax Adjustment Account defined in Global Setup-> Add-Ons-> Avalara Integration.
Here is an example of the commit journal where there was a difference between estimated amount and final committed amount including distributions.
Original estimated tax amounts are for an address in the state of Missouri:
When the invoice is posted the following distributions are created:
21020626-000000 Missouri Sales Tax Payable 3.23CR
21020626-000000 Missouri Sales Tax Payable 2.69CR
The actual tax amounts calculated by Avalara are:
Posting creates these adjustment distributions:
Distributions: 21020626-000000 Missouri Sales Tax Payable .01CR
21020626-000000 Missouri Sales Tax Payable .95
21020626-000000 Missouri Sales Tax Payable 1.34CR
00001010-000000 Tax Adjustment Account .40
Here is a sample posting journal with the headings changed and the G/L Journal Source printed. This is also an example where the distributions are different between the county and the district but no adjustment is necessary.
Pressing the F3 key will switch a "To Commit" transaction to Estimated. This option should only be used if for some reason the invoice or credit memo did not update the Avalara portal when invoices were printed and the document was not written to the tax queue as estimated.
If the document exists on the Avalara portal, the user will be presented with the error message: Document Exists On Avalara Portal. Cannot Switch Status.
If the document does not exist in the Avalara portal, the user will be prompted if they are sure they want to change the status from "To Commit" to "Estimated".
Programs Modified: NSCTLUT8
Programs Added: AVTAXPRC, AVTAXQRV, AVTAXJNL