When this option is chosen, the email will be sent with or without an attachment (see next topic).  Because PDF PostOffice is used to send the email, the text-only receipt will also be sent to disk automatically.

If you use Elliott credit card interface feature, this feature greatly automate the credit card receipt email sending process. In addition, the credit card receipt look a lot more professional than before.

By default, printing a credit card receipt goes through the normal print processing procedure, where the user can send the text-only receipt to a printer, to disk and/or email the receipt.  In order to use this new feature, the company must be configured to allow it.  To do so, from the Elliott Control Center, Select Utilities / Global Setup and then select  the menu item System / PDF PostOffice:

Go to field 11 and enter "Y" (lower red box, above).  This turns on PostOffice processing for credit card receipts.  It also pops up a window where you can elect to not attach the original text receipt to the email (upper red box, above).  If you enter "Y" here, the original receipt will not be attached.  If you enter "N" (the default), the original text receipt will be attached to the email.

Now you can decide which contacts will get the credit card receipts automatically.  If field number 2, above, is set to "Y," the customer's primary contact will receive the email.  Whether or not field 2 is set to "Y," you can specify additional customer contacts to receive the credit card email receipt. This flag only affect if the PDF (the legacy text version) receipt will be attached to the HTML email.  You should consider the following factors to make a decision:

From the Customer Maintenance or Customer File Inquiry screen, click on the toolbar button for eContacts (or press F12) to bring up a list of the customer's contacts.  If you hover the mouse over the Email Docs column for a particular row, any contact that can receive the credit card receipt automatically will show in the tooltip:

To set or unset that contact's ability to get the automatic credit card receipt, highlight it, then press the View/Edit button and select the Web tab. Make sure the "Accepts HTML content" check box is checked: 

Press the Email Docs... button to bring up the following screen:

Elliott provides a default HTML specification that looks like the above email.  In order to use it or reset to it, press the Clear Content button on the Email tab, then check the PDF PostOffice checkbox.  (If the checkbox is already checked, uncheck it then check it again to reset to the default HTML.):

• ContactEmail - Contact Email Address
• ContactName - Contact Name
• ContactFax - Contact Fax Number
• ContactPhone - Contact business phone number
• ContactHomePhone - Contact home phone number
• ContactMobilePhone - Contact mobile phone number
• CompanyName - Company Name from your company file setup
• CompanyAddr1 - Company Address 1 from your company file setup
  
• CompanyAddr2 - Company Address 2 from your company file setup
  
• CompanyAddr3 - Company Address 3 from your company file setup
  
• CompanyPhone - Company Phone # from your company file setup
• CustNo - Elliott Customer Number
  
• CustName - Elliott Customer Name
• TranType - Transaction Type: SALES, REFUND, VOID...etc.
• CardHolder - In many case, this is refer to the Bill to Address.
• CardHolderAddr1 -  In many case, this is refer to the Bill to Address 1.  
• CardHolderAddr2  - In many case, this is refer to the Bill to Address 2.  
• CardHolderAddr3 -  In many case, this is refer to the Bill to Address 3 (City, State Zip.)  
• InvNo - Invoice Number which is likely be the customer number.
  
• PONo - Purchase Order Number. Limit to 10 digits.
• CardNo - Credit Card#
• CardType - Credit Card Type
• TranAmount - Payment Amount
• TranApprovalCode - Authorization#
• CardReference - Reference Text
  
• StatusMsg - Usually contains AVS info. Limit to 30 digits.
• TranMethod - Charge Method, KEYED, FILE, SWIPE (POS), TROUT (Reuse of Previous CC Trx ID)
• TranID - Transaction ID. This is a unique transaction ID that's 9 digits or longer from the payment gateway server. It can often be re-used for refund or additional charge.
• TranTicketNo - Ticket#, limit to 13 digits  
• TranDate - Transaction Date
• TranTime - Transaction Time
• UserName - Operator
• WorkStation - Elliott 10 digits workstation ID

You can type these variables directly in the field, or you can position the cursor where you would like to insert the variable, then right-click and select the variable from a drop-down menu.

After making a credit card payment in Elliott, the Report Output Options dialog will appear.  If you select Email output, Print to PDF and Use PDF PostOffice, the email will be sent to the qualified recipients.  Additionally, the Elliott-supplied text receipt will be saved to disk, and, if there are no qualified recipients, to the Spooled Reports ToBePrinted folder.