AP2001 Accounts Payable Job Code File Maintenance

Job Code File Maintenance

Application Overview

 

A job is a particular project or activity for which you are tracking expenses and billings.  The Job Code File is used to keep track of all of the valid job numbers being used and their associated budgets.  When new A/P transactions are entered into the system, the invoice amounts can be distributed among any of the jobs that have been entered into this file.

 

Run Instructions

 

    Select Job Code File from the pull-down A/P Maintenance window.  The following screen will then be displayed:





 The following options are available:

    • Select the desired mode from the Job Code File menu bar
    • Enter the data requested on the screen

    To exit press the ESC or F10 key when the cursor is positioned for entry of the first field on the screen.


    To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.


    Entry Field Descriptions

     

    Name

    Type and Description

    1. Job Code

    6 alphanumeric characters.

     

    Enter the code that you would like to assign to the job being entered.

     

    In change or delete mode, press the F7 key to search for Job Code.

    2.  Description

    30 alphanumeric characters.

     

    Enter a description of the job, which will make it clear to the operator at a glance whether or not he has entered the correct code.

    3.  Budget Hours

    8 numeric digits with 2 decimal places and optional minus sign (999,999.99‑).

     

    Enter the number of hours that are budgeted for this job.

    4.  Budget PR Expense

    11 numeric digits with 2 decimal places and optional minus sign (999,999,999.99‑).

     

    Enter the amount of Payroll expenses that are budgeted for this job.

    5.  Budget AP Expense

    11 numeric digits with 2 decimal places and optional minus sign (999,999,999.99‑).

     

    Enter the amount of Accounts Payable expenses that are budgeted for this job.

    6.  Contract Amt

    11 numeric digits with 2 decimal places and optional minus sign (999,999,999.99‑).

     

    Enter the total contract amount for this job


    Job Code Search Screen:


    FOB Code File Maintenance Screen:











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