AR0112 Accounts Receivable Carrier Mode Maintenance
Carrier Mode Maintenance
This is one of four files required for processing freight calculation in Customer Order Processing. They are part of Accounts Receivable Maintenance due to their relationship with A/R Customers and Ship Via Codes.
Predefined UPS Ground Screen:
The user should print the Carrier Mode File to review all the predefined Carrier Modes Available. This file is accessed from the A/R Maintenance pull-down menu.
Entry Field Descriptions – Carrier Mode File
TYPE AND DESCRIPTION
1. Carrier Code
3 alphanumeric characters
Enter the carrier code to define a mode for
2. Carrier Mode
1 alphanumeric character
Enter the method of shipment for this carrier
16 alphanumeric characters
Enter the carrier mode description
4. COD Allow
If carrier provides COD service for this carrier mode, select “Y”; otherwise, enter “N”
5. Insurance Allow
If carrier provides insurance with a declared amount exceeding the insurance exempt amount for this carrier mode, select “Y”; otherwise, select “N”.
6. AOD Allow
If carrier provides AOD service for this carrier mode, select “Y”; otherwise, select “N”.
Note: If this carrier does not provide AOD as setup in the carrier file, this field will default to N/A.
7. Call Tag Allow
If carrier provides Call Tag service for this carrier mode, select “Y”; otherwise, select “N”
8. Hazardous Allow
If carrier allows hazardous material for this carrier mode, select “Y”; otherwise, select “N”.
9. Track No. Allow
If carrier provides tracking numbers for this carrier mode, select “Y”; otherwise, select “N”.
10. Use Standard Charge
Since it is more likely the carrier will keep all the service charges consistent for all the modes, most of the time “Y” will be entered here. However, if there is a situation in which the carrier provides special rates for certain methods of shipment, then N will be entered. When ‘N” is entered, the Carrier Mode File Maintenance screen will display additional information, which is basically all the charges set up earlier in Carrier File Maintenance. The user can enter new data or modify the standard charge to match with that specific change, (see figure at end of this table).
11. Maximum Insurance Amount
8 digit alphanumeric field with 2 decimal places
Enter the maximum amount of insurance the carrier, for this carrier mode, will provide if they lose your package.
12. Zone Breakdown Method
1 digit alphanumeric field
Select from one of the following dividing zone options for this carrier and carrier mode:
S = By State
C = By City
Z = By Zip Code
N = By Nation
X = No Zone
Most of the time, dividing zones will be based on the "Zip code"; U.S. Postal Service and RPS have used this technique. UPS, on the other hand, uses "Zip Code" for "Ground" service, and "State" for "Air" service. Federal Express uses both "State" and "Nation". The above options definitely give users more flexibility when dealing with various carriers that use different zone breakdown methods.
13. Freight Calculation Method
1 character alphanumeric field
Select from one of the following Calculation Methods:
1 = Based on Rate Table
2 = Rate per Pound
3 = Combination of Rate Table and Rate per Pound
Option 1 is based on the rate table setup in the Freight Rate File. Options 2 and 3 provide users with more flexibility when dealing with various carriers. For example, with those carriers that charge customers by the Freight Rate Table like UPS, RPS, Federal Express, and U.S. Postal Service, you can pick option 1; but, if certain carriers have the freight rates based on some formula, then option 2 is the right choice. Option 3 is picked when the carrier uses both methods. For example, Federal Express International uses this option.
14. Maximum Pounds Allowed
3 character numeric field
Enter the maximum number of pounds allowed by this carrier and carrier mode.
15. Zone Number of Digits
Carrier Code File Maintenance Screen When “Use Standard Chrg” = “N”: