AR0114 Accounts Receivable Freight Zone File Maintenance
Freight Zone File Maintenance
Application Overview
This is one of four files required for processing freight calculation in Customer Order Processing. They are part of Accounts Receivable Maintenance due to their relationship with A/R Customers and Ship Via Codes.
Freight Zone File Maintenance allows users to set up a Freight Zone File that contains all the information about locations associated with zone numbers for all the modes of the carriers.
This is a predefined file containing zip codes, 91001 to 91899, associated with zone numbers for all the modes of UPS, RPS, Federal Express, and U.S. Postal Service. It also includes a check flag to verify at what zip codes the service is available for each mode of the carrier. If you are not in this area, most of the setup should meet suit your needs. However, you should print an edit list, and change the necessary portions to meet your specifications.
Freight Zone File Maintenance Setup Screen
Run Instructions
Entry Field Description
NAME | TYPE AND DESCRIPTION |
1. Carrier Code | Enter Carrier Code |
2. Carrier Mode | Enter Carrier Mode This is the method of shipment for this carrier |
3. From | Enter the starting zip code or state, etc. for this zone number (1 to 3 characters). After carrier code and carrier mode are entered in fields 1 and 2, the description of zone break-down method is retrieved from Carrier Mode File and displayed in this field. If the zone method description is Zip Code, then you enter the starting zip code. Similarly, if description is State, then you enter the starting state. |
4. To | Enter the ending zip code or state, etc. for this zone number (1 to 3 characters). After carrier code and carrier mode are entered in fields 1 and 2, the description of zone break-down method is retrieved from Carrier Mode File and displayed in this field. If the zone method description is Zip Code, then you enter the ending zip code. Similarly, if description is State, then you enter the ending state. |
5. Service Available | If this combination of carrier and carrier mode provides services within the “To and From” range, enter “Y”; otherwise, select “N”. |
6. Zone Number | Enter the zone number defined by the carrier that represents your location. This must be a valid zone number created in the Freight Rate File Maintenance for each mode of the carriers. |
REMINDER: After you have added and reviewed the four predefined files, you must update the A/R Ship Via Codes for the Carrier Code and Carrier Mode before you begin using the Freight Calculation feature in COP Order Entry or COP Inquiry.