1.  Customer No

6 alphanumeric characters.

Enter the customer number of the customer to whom the invoice will be issued. The customer's name will be displayed automatically.

If you do not know the customer number of the customer you want, press the F7 key for customer search by number or press the F8 key for customer search by name.

2.  Recurring Id

4 alphanumeric characters.

This field defines the recurring invoices for a customer.

It is used to define one of several recurring invoices for a customer.

The default recurring ID is 1, so if you only have one recurring invoices for a customer, use this default.

Pressing the F1 key will bring up the next recurring invoice for this customer, in change and delete mode.

3.             Description

30 alphanumeric characters.

Enter a description of the recur­ring invoice.

For example, a recurring invoice might have a description: Membership Dues.

4.             Type Of Recurrence

1 alphanumeric character.

The valid values for this field are:

M             =              Monthly invoice

N              =              Number of days between invoices

If the invoice will always be issued on a certain day of the month, even if there will be more than one month between invoices, enter M.

If the invoice is issued every specified number of days (such as once every 30 days), then enter N.  There is no default for this field.  Once entered this field it can not be changed.

5.  Interval

3 numeric digits (999).

If M was entered above, enter the number of months between each invoice.  If the invoice is issued every month, enter 1. If the invoice is issued every other month, enter 2.

If N was entered above, enter the number of days between invoices.  If the invoice is issued every week, enter 7.  If the invoice is issued every other week, enter 14.

The default for this field is one (1).

6.  Starting Date

Enter a date in the standard date format.

Enter the date that the first invoice is to be issued.  If this is a type M recurring invoice, invoices will always be issued on the same day of the month as this date.

When this field has been entered, a description of when the invoice is issued will be displayed on the screen.  Take a look at this desc­ription to ensure that the data entered is correct.

This field defaults to the system date.

If this date is changed, the last invoice date will be set to zero.

7.  Ending-Date

Enter a date in the standard date format.

Enter the date that the last in­voice is to be made or the date after which no invoices should be made.  This date need not fall exactly on an invoice date.

8.  Sale Amt

9 numeric digits with 2 decimal places and an optional minus sign (9,999,999.99

-). 

Enter the sale amount.

9.  Misc Amt

8 numeric digits with 2 decimal places and an optional minus sign (999,999.99).

Enter the miscellaneous charges for each invoice.

10.  Freight Amt

7 numeric digits with 2 decimal places and an optional minus sign (99,999.99).

Enter the freight amount for each invoice.

11.  Calculate Tax?

Y or N.

Enter whether tax should be calc­ulated on this invoice or not.

If the customer is taxable, this field defaults to Y.  Otherwise it defaults to N.

12.  Calculate Comm ?

Y or N.

Enter whether commission should be calculated on this invoice or not.

This field defaults to Y.

13. Terms Code

2 alphanumeric characters.

Enter the terms code to be used with this recurring invoice.

If you do not know the terms code, press F7 to search the terms code table.

14. Last Invoice Date

A date in the standard date format.

This field will be used by the package to keep track of the last invoice that was posted from this recurring invoice.

This field should be left blank when a new recurring invoice is entered in the add mode.

If for some reason, you wish to have the recurring invoice posting program skip an invoice or two, this can be done by setting this date to the date of the last invoice which should be skipped. This would cause the system to think that invoices had already been created up to this date, so it would skip them. 

If this date is changed, the starting date will be updated to a date one interval following this date.

Account No

An account number in the standard account number format.

Enter the account to which the expense distribution will be made when the recurring invoice is posted to the Sales Transaction file.  The description of the account will be displayed.

In add mode, the F1 key may be used to automatically distribute the amounts to the A/R Setup defaults.

Pressing the F7 key will allow you to search for the account by number. Pressing the F8key will allow you to search for the account by name.

Amount

9 numeric digits with 2 decimal places and an optional minus sign  (9,999,999.99-).

Enter the amount, which is to be distributed to the account.

The total of all distribution amounts must be exactly the amount of the recurring invoice.

The amount remaining to distribute is displayed at the bottom of the screen and will be automatically updated after each distribution is entered.  You will not be allowed to leave this screen until the amount remaining to distribute is zero.

Starting Customer No

6 alphanumeric characters.

Enter the beginning of the cust­omer number range, which you wish to print on the report.

This field defaults to All.

Ending Customer No

6 alphanumeric characters.

This field is not entered if All was selected above.

Enter the end of the customer number range, which you wish to print on the report.

This field defaults to the start­ing customer number to facilitate printing the recurring invoices for a single customer.

Do You Want To Post At This Time ?