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CLEAREMP Payroll Processing Clear Employee Totals Overview

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Clear Employee Totals

Application Overview

 

Clear Employee Totals allows period‑to‑date, quarter‑to‑date and year‑to‑ date employee totals to be selectively reset to zero.

 

Clear Period-To-Date Totals

 

It should be run after the final pay period for that period.  Obtaining an Employee file printout (from the Employee File Maintenance application) prior to this program will provide records for that period.

 

Clear Quarter-To-Date Totals

 

This should not be run until all quarterly tax forms have been printed.  It should be run after the last pay period in the quarter and before the first pay period of the next quarter.  A quarterly report for all states and an Employee file printout for the quarter should be obtained before this program is run.

 

Clearing the Quarter‑to‑Date fields will not affect the Year‑to‑Date or Period‑to‑Date fields, so Period‑to‑Date clearing would normally be selected when the Quarter‑to‑Date clearing is selected.

 

Clear Year-To-Date Totals

 

This should be run only once per year, after the last pay period of the year and before the first pay period of the new year.  It should not be run until all yearly tax information is printed.

 

Clearing the Year‑to‑Date fields does not affect the Quarter‑to‑Date or Period‑to‑Date fields, so Quarter‑to‑Date and Period‑to‑Date clearing would normally be selected when Year‑to‑Date clearing is selected.

 

Worker's Compensation

 

The Worker's Compensation Accumulation field (on the fourth screen of Employee File Maintenance) will be cleared by one of the above clear options only if the Accumulation period, as specified in the State/City Tax Code File for worker's compensation, matches one of the three time periods of this application; i.e. P = Period, Q = Quarter, and Y = Year.

 


Run Instructions

 

    Select Clear Employee Totals from the pull down Payroll

    Processing window.  The following screen will then be displayed:

 


 

Clear Employee Totals Entry Screen

 

  

 The following options are available:

    • Select the desired mode from the Clear Employee Totals menu bar
    • Enter the data requested on the screen
    • To end without clearing the totals, press the ESC or F10 key while posi­tioned for entry of the period‑to‑date selection.

     

        To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.

     


    Entry Field Descriptions

     

    Name

    Type

    Description

    1.  Period‑To‑Date?

    Y or N.

    Enter Y to specify period to date or N to decline.

    This field defaults to N.

    2.  Quarter‑To‑Date?

    Y or N.

    Enter Y to specify quarter to date or N to decline.

    This field defaults to N.

    3.  Year‑To‑Date?

    Y or N.

    Enter Y to specify year to date or N to decline.

    This field defaults to N.

     

      

    Clear Employee Totals

     

     

     

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