PO1201 Purchase Order and Receiving Comment Code File Maintenance

Comment Code File Maintenance

Application Overview

 Comments may be entered for each line item on a purchase order, or they may be associated with the order as a whole. Comments are a means by which you may communicate specific instructions to the vendor regarding the purchase or shipment of items on your order.

Comments may be entered on the purchase order as a free‑form entry, or they may be assigned to the order by means of Comment Codes. By using Comment Codes, you will have access to a file of canned comments that have been standardized and approved for inclusion on vendor correspon­dence. 

In order applications where a Comment Code is entered, there will be an option available to the operator to display each of the Comment Codes that are on file, one at a time, until the correct comment displays. This feature eliminates the need for the operator to memorize the Comment Codes or search through a listing.

 

RUN INSTRUCTIONS

 

      Select Comment Code File from the pull down P/O Maintenance window.  The following screen will then be displayed:

 

 

 

      The following options are available:

    • Select the desired mode from the Comment Code File menu bar.
    • Enter the data requested on the screen.

     To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.


    Entry Field Descriptions

     

    Name

    Type and Description

    1. Comment Code

    2 alphanumeric characters.

    Enter the code that you wish to have associated with the comment that is entered below.

    In the change or delete mode, press the F7 key to search for Comment Code.

    2. Comment

    30 alphanumeric characters.

    Enter the comment.  This comment will display whenever the Comment Code is entered and will also appear on the purchase order form and certain reports whenever a Comment Code has been specified.


     

    Date filled out _____________ by __________________ ADD   CHANGE  DELETE

            COMMENT CODE FILE MAINTENANCE FILE LOAD SHEET

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************

    Comment Code _ _

    Code         _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

            ***************


     

    Screen and Report

     

    Run Date: Nov 13, 1992 ‑ 11:52am         Elliott Electronics Co.                                                            Page    1

                                                      C O M M E N T   C O D E   L I S T

    Comment  Comment

     Code

      1      Partial Shipments not Allowed

      2      Substitutions not Allowed

      3      Please notify if shipping late

      4      Invoice w/shipment preferred

      5      Please show PO# on the Invoice

      AA     Early Shipments not Allowed

       6 Codes On File

     

     

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