Invoice Processing

Application Overview

 The P/O Invoice Processing can create AP Vouchers from the receiving transactions.  Any receiving transaction with “Inv/Doc Number” will be able to create an A/P Invoice automatically.  The “Inv/Doc Number” can be either the vendor’s invoice number, if available, or Packing Slip Number (Bill of Lading Number). 

 Upon posting the PO Receiving Transactions, records will be added to the Pending A/P Invoice database.  When the actual invoice is received, the A/P person can inquire this pending database and select the receiving transactions grouped by vendor number and Inv/Doc Number.  Most of the information should match based on the PO receiving.  Users may only need to confirm the invoice number and invoice date and the A/P Voucher will be created instantaneously.  If there are any discrepancies, the A/P person can use the provided user interface to easily adjust it with variance distributions and create the A/P Voucher.

 Some features were added in the past to speed up A/P voucher data entry for invoices related to the PO receiving, but they tended to have certain limitations.  This new process will greatly improve the A/P Voucher data entry for invoices related to the PO receiving.

Run Instructions

 Select Invoice Processing from the pull down P/O Processing window.

This is where maintenance on the AP Invoices takes place.  Several reports are available in the Reports menu.

Pending Invoices Report

Select Invoice Processing from the pull down P/O Processing window.  Select Reports and Pending Invoices Report.

This report will give you the outstanding invoices that have not been processed.

Invoice History Report

Select Invoice Processing from the pull down P/O Processing window.  Select Reports and Invoice History Report.

This report will give you a history of invoices that have been processed.

Receiving Not Invoiced Report

Select Invoice Processing from the pull down P/O Processing window.  Select Reports and Receiving Not Invoiced Report.

This report will give you a report of receiving transactions that have not been invoiced.