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PRQTRSCN Payroll Quarterly Payroll Report

Quarterly Payroll Report

Application Overview

 Quarterly Payroll Report application should be run immediately following the close of each quarter, and before any new transactions, either regular payroll or manual, have been entered for the next quarter.  The program computes and prints Federal, State and City Withholding and Unemployment Insurance Liabilities for the preceding quarter.  The information is needed for the 941 Forms.

 The Quarterly Payroll Report can be printed for an individual state, or for ALL states on file.

 If it is printed for ALL states, the report for each state begins at the top of a page.  The federal information will print on the very last form.

 FICA is calculated based on the cutoff limits provided in Payroll Setup for maximum FICA wages.   The wages computed will be the quarter‑to‑date taxable wages paid to the employee, plus meals, plus any tip credit, minus any sick pay if this is exempt from FICA.  If the FICA limit for the employer is exceeded for any employee then only the amount the employer should pay up to the maximum is shown.

 For FUI tax liability the federal unemployment insurance maximum wage and percent is used.  The liability is calculated similarly to FICA, except that sick pay is never exempted.

 For SUI tax liability the State and City Tax Codes file is used for maximum wage and percent amounts.  The calculation of the SUI liability is similar to that for FUI.

 For OST the State and City Tax Codes file is used for the maximums for the employee liability; and the taxable wage is based on all amounts the employee received during the quarter, including tips and meals.  Sick pay is never subtracted from the OST wages.

 The city income tax withheld is the accumulation of all CWT for all employees within the state for which the report is printed.  It is not broken down by particular city.

 Non‑employees do not appear on the report.

Run Instructions

 Select Quarterly Payroll Report from the pull down PR Reports window.  The following screen will then be displayed:



Quarterly Payroll Report Entry Screen

 The following options are available:

    • Select the desired mode from the Quarterly Payroll Report menu bar
    • Enter the data requested on the screen

     To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.


    Entry Field Descriptions



    Type and Description

    Quarter Ending Date

    A date in the standard date format.

    Defaults to the current system date.

    The date entered as the quarter ending date will print at the top of the report.  However, this date will not affect any of the calcu­lations done by the program.

    Pressing the F10 key as the entry for this field will terminate the application without any printing occurring.  The program will return to the Payroll menu.


    2 alphanumeric characters.

    The state must exist on the State and City Tax Codes file. Its description will be displayed automatically.  Pressing the RETURN key defaults to All.




    Print Quarterly Payroll Report



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