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PRSFTMNT Payroll Shift Code File Maintenance

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Shift Code File Maintenance

Application Overview

 The Shift Code File Maintenance application allows the user to create and maintain codes for calculating pay differentials between shifts.

If an hourly employee is flagged for shift differential distributions in the Employee File, the user will have the option of entering a shift code on the distribution screens of the Time Transaction Processing and Manual Transaction Processing applications.  If a code is entered, the hours worked will be multiplied by the rates entered in this application for that code to calculate the shift differential.  The results will be recorded in the wage account also entered in this application.

After checks have been printed and transactions are posted, the shift differentials may be printed on the Shift History Report located in the Payroll History Reports application.

 

Run Instructions

 Select Shift Code File from the pull down PR Maintenance window.  The following screen will then be displayed:

 

 

Shift Code  File Maintenance Entry Screen

 The following options are available:

    • Select the desired mode from the Shift Code File menu bar.
    • Enter the data requested on the screen.

     To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar.


    Entry Field Descriptions

     

    Name

    Type and Description

    1.   Code

    3 alphanumeric characters.

    Enter a shift code that will be used to track a pay differential in shifts.

    In change and delete modes, press the F7 key to search for shift codes.

    2.   Description

    30 alphanumeric characters.

    Enter a description of the shift code that will make it clear to the user which shift it is representing.

    3.   Regular Amt Rate

    7 numeric digits with 4 decimal places and an optional minus sign (999.9999-).

    Enter the rate that will be multiplied by the employee's regular hours to calculate the shift pay differential.  For example, if an employee worked 30 regular hours during the pay period and this field was set to 1.5, the shift amount would be calculated as $45.

    Defaults to zero.

    4.   Overtime Rate

    7 numeric digits with 4 decimal places and an optional minus sign (999.9999-).

    Enter the rate that will be multiplied by the employee's overtime hours to calculate the shift pay differential.

    Defaults to zero.

    5.   Special Rate

    7 numeric digits with 4 decimal places and an optional minus sign (999.9999-).

    Enter the rate that will be multiplied by employee's special hours to calculate the shift pay differential.

    Defaults to zero.

    6.   Vacation Rate

    7 numeric digits with 4 decimal places and an optional minus sign (999.9999-).

    Enter the rate that will be multiplied by employee's vacation hours to calculate the shift pay differential.

    Defaults to zero.

    7.   Holiday Rate

    7 numeric digits with 4 decimal places and an optional minus sign (999.9999-).

    Enter the rate that will be multiplied by the employee's holiday hours to calculate the shift pay differential.

    Defaults to zero.

    8.   Sick Rate

    7 numeric digits with 4 decimal places and an optional minus sign (999.9999-).

    Enter the rate that will be multiplied by employee's sick hours to calculate the shift pay differential.

    Defaults to zero.

    9.   Wage Account

    An account number in the standard account number format.

    Enter the wage account to be used for recording shift differential amounts.

     

     

    Screens

     

    Shift Code File Maintenance

                                 


     

     

     

     

     

     

     

     

     

     

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