TEXTMNT General Ledger Statement Text File Maintenance

Statement Text File Maintenance

Statement Text FileApplication Overview

 The Statement Text File application allows the entry and maintenance of special instruc­tions and explanatory data that are to appear on the financial statements.  It can be used to add, change, or delete lines from texts in the Text file or to add new texts as well as to print out the texts, as they will appear on the financial statements.

 The Text file may contain up to 99 text statements.  Each text state­ment may contain up to 20 lines with up to 75 characters per line.

 Simply type out the text as you wish it to appear on the Financial Statements.

 The RETURN key serves to position the cursor at the beginning of the next line.  To terminate entry on the screen, press the F1 key, when the cursor is positioned at the beginning of any line.

 Text statements may be used for footnotes, opinions, to replace headers, etc.  Text statements may be coded to appear on Financial Statements, Supporting Schedules, and Source and Application of Funds statements by using a TEXT layout code.

 Each text statement is manually assigned a unique two‑digit text code.  This code is then entered through Statement Layout File after first entering TEXT as the special layout code (see notes for the Statement Layout File application).

 

Example:          Text Code         Text Statement

                        06         Statements are Unaudited

                                    and Without Opinion

                                    Expressed by _______________.

This heading is to appear at the beginning of the P&L.  The Layout file would appear as follows:

            Seq      Func

            No        Code

            0010     TEXT     TEXT NO:  06

The Profit and Loss Statement would print as follows: 

                                                Statements are Unaudited

                                                and Without Opinion

                                                Expressed by ________________.

 

Run Instructions

 Select Statement Text File from the pull down G/L Maintenance window.  The following screen will then be displayed:

 

 

Statement Text File Maintenance

The following options are available:

  • Select the desired mode from the Statement Text File menu bar
  • When you select Print Out List Texts, you are asked to enter the starting and ending text numbers.  To end print out mode without printing anything, press the ESC or F10 key while the cursor is positioned for entry of the starting text number

 To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar

Entry Field Descriptions

 

Name

Type and Description

1.  Text No

2 numeric digits. 

A maximum of 99 texts may be on file at any time.

2.  Description

30 alphanumeric characters. 

This is used to identify the text.  It will appear in the Statement Layout File application.


Text Line Screen

 

Name

Type and Description

1.  Text Lines

75 alphanumeric characters per line. 

See the Application Overview for more details.

 

List

 

Name

Type and Description

Starting Text

2 numeric digits. 

Press the RETURN key to default to All texts.

Ending Text

2 numeric digits. 

Press the RETURN key to default to the starting text.

Screens

 


                         

Text Code Search

 

ScreensScreens

 

Statement Text File Maintenance (Screen #1)

 

 

Statement Text File Maintenance (Screen #2)

 

REPORTS

 

Text File List

   

 

 

 

 

 

 

 

 

 

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