TEXTMNT General Ledger Statement Text File Maintenance
Statement Text File Maintenance
Application Overview
The Statement Text File application allows the entry and maintenance of special instructions and explanatory data that are to appear on the financial statements. It can be used to add, change, or delete lines from texts in the Text file or to add new texts as well as to print out the texts, as they will appear on the financial statements.
The Text file may contain up to 99 text statements. Each text statement may contain up to 20 lines with up to 75 characters per line.
Simply type out the text as you wish it to appear on the Financial Statements.
The RETURN key serves to position the cursor at the beginning of the next line. To terminate entry on the screen, press the F1 key, when the cursor is positioned at the beginning of any line.
Text statements may be used for footnotes, opinions, to replace headers, etc. Text statements may be coded to appear on Financial Statements, Supporting Schedules, and Source and Application of Funds statements by using a TEXT layout code.
Each text statement is manually assigned a unique two‑digit text code. This code is then entered through Statement Layout File after first entering TEXT as the special layout code (see notes for the Statement Layout File application).
Example: Text Code Text Statement
06 Statements are Unaudited
and Without Opinion
Expressed by _______________.
This heading is to appear at the beginning of the P&L. The Layout file would appear as follows:
Seq Func
No Code
0010 TEXT TEXT NO: 06
The Profit and Loss Statement would print as follows:
Statements are Unaudited
and Without Opinion
Expressed by ________________.
Run Instructions
Select Statement Text File from the pull down G/L Maintenance window. The following screen will then be displayed:
Statement Text File Maintenance
The following options are available:
- Select the desired mode from the Statement Text File menu bar
- When you select Print Out List Texts, you are asked to enter the starting and ending text numbers. To end print out mode without printing anything, press the ESC or F10 key while the cursor is positioned for entry of the starting text number
To return to the menu bar, press the ESC or F10 key. To leave this application, press X for EXIT when positioned at the menu bar
Entry Field Descriptions
Name | Type and Description |
1. Text No | 2 numeric digits. A maximum of 99 texts may be on file at any time. |
2. Description | 30 alphanumeric characters. This is used to identify the text. It will appear in the Statement Layout File application. |
Text Line Screen
Name | Type and Description |
1. Text Lines | 75 alphanumeric characters per line. See the Application Overview for more details. |
List
Name | Type and Description |
Starting Text | 2 numeric digits. Press the RETURN key to default to All texts. |
Ending Text | 2 numeric digits. Press the RETURN key to default to the starting text. |
Text Code Search
Statement Text File Maintenance (Screen #1)
Statement Text File Maintenance (Screen #2)
Text File List
