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Support AP ACH Processing

We recently introduced AR ACH Processing feature. Now we like to know from you if anyone is interested in AP ACH Processing. The idea is instead of printing AP check, for vendors who is flagged to pay by ACH, then system print A/P check, in stead of print the paper check, system will create NACHA file to pay electronically.

Please let us know if you are interested in such a feature and any comments.

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  • Sheryl Manz - Davidson's, Inc.Sheryl Manz - Davidson's, Inc. commented  · 

    We have fraud control on our account that requires us to upload a list of our checks every day. If a check is presented to the bank for payment but it's not on the list, it is put in a discrepancy queue and we receive a notification of the exception. We can go to the queue and manually approve it if necessary. (This could happen if we run a late check that missed the upload or our A/P person is out and the upload doesn't get done).
    Maybe the responsibility would fall on the company using this function along with their bank to set up proper controls - You would just provide the functionality.

  • Dave Nadolski - Macromatic Indust Controls IncDave Nadolski - Macromatic Indust Controls Inc commented  · 

    I think the security risk is not much different from a paper check payment. Two possible control points: the bank can require approval from a second person prior to submitting the ACH batch for processing, and if this is not used, you would still see the payments when reconciling the bank account, unless you have also have a separation of duties issue.

  • When we evaluate this project, one thing that concerns us is the security issue. We are concerned that once we implement AP ACH feature, if there's no proper check and balance built into the system, then embezzlement can take place. That's the reason why some of users only allow ACH in (AR ACH), not ACH out (AP ACH or AR ACH credit).

    We like to hear from you on how you think the proper security, check and balance, should be built into the system to prevent potential fraud.

  • Dave Nadolski - Macromatic Indust Controls IncDave Nadolski - Macromatic Indust Controls Inc commented  · 

    We are doing ACH payments, but it is more difficult without system support. I can originate ACH's from our bank portal fairly easily, but printing a check copy or other document to serve as remittance advice and emailing it to recipients is labor intensive.

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