Version: 8.6 and Above

All 856 EDI document mappings implemented in the past are for outgoing purposes in the COP module. In Sales Order, we export shipped data which can have container (UCC-128) level data through using Shipment Verification or VICS Bill of Lading processing, or without UCC-128 data in other situations.

This feature was developed to handle the opposite side. Vendors will provide their ASN (Advanced Shipping Notice) 856 data. This information needs to be imported into the Elliott PO module. The main intention of doing this is for Presales (customer preorders). For example, when a manufacturer decides to ship inventory to the distributors, they can optionally notify distributors that the inventory is coming with an EDI ASN (Advanced Shipping Notice) 856 document. This information needs to be imported into presales warehouse so salesmen can start selling and creating orders in Elliott for those items that are still on the road and then turn those orders into shipments immediately after receiving the items. This feature provides the following functionality:

• Add support to ESS to map the incoming 856 to ASCII format for Elliott to import.
• The import format will be Elliott Warehouse Receiving CSV import format.
• The file can be imported to warehouse receiving under a vessel to become Presales data.
• A separate Presales Trx File Maintenance will be provided for Add, Change, Delete, List, Import & Post.
• The import file is based on warehouse receiving CSV format.
• Users could also manually add, change, or delete the Presales data if necessary.
• If users choose to import the CSV file to Warehouse Receiving, that will create vessel data and ATP data so salesmen can advise customers when the inventory will come. But salesmen can’t pre-sell it.
• If users choose to import the CSV file to Presales Trx File, after posting the presales transactions, they will become inventory for the presale’s locations. Hence salesmen can create orders for the presale’s locations’ inventory.
• The receiving will go through warehouse receiving,
• Modify vendor EDI profile to add flag to indicate if the vendor supports ASN which signals the posting of warehouse receiving should transfer the receive inventory from the presales location to the regular inventory location. All associated orders for the presales locations will be recreated for regular locations. The orders will be filled on a FIFO order.
• For generic reasons, we will add Global Setup for up to 10 ASN locations and 10 corresponding regular locations.
• In PO Warehouse Receiving Edit List, for ASN vendors, the system will check if the scanned serial# matches the ASN serial#.
• In PO Warehouse Receiving Posting, for ASN vendors, the system will prevent transactions from posting if the scanned serial# does not match the ASN serial#. An event will notify the admin user when this happens. The system can also support an event to notify the admin of over receipt for non-serialized items which will drive ASN locations qty OH to negative.
• Upon PO Warehouse Receiving Posting, for ASN vendors, the system will transfer ASN location’s quantity and serial number to the regular warehouse locations.
• Upon posting of the warehouse receiving, the system will automatically create order fulfillment records that are filled through a separate posting process.
• As the line items are moved from Presales locations to regular inventory locations, those line items will be deleted from the original Presales orders. The quantity in ASN and regular inventory locations will be de-allocated and allocated accordingly. This is done on a first-in and first-out basis. Once all line items of a sales order in ASN locations are deleted, the order header will be deleted. This methodology allows partial fulfillment of pre-sell orders.
• Pick Ticket (both the screen and printing) will be modified to prevent Presales locations from printing picking tickets. The reason the printing will be modified is because the pick ticket printing program can be called from many areas.
• Order Entry will prevent the entry of I and C type orders for the Presales locations since it will force the user to pick serial numbers that may not be accurate.

CLS